[In-Person Event] OpenInfra Summit Vancouver

[allisonprice]

In-Person Event Submission

Requirements

• Event Name: OpenInfra Summit Vancouver
• Link to the Event Website: https://openinfra.dev/summit/vancouver-2023/
• Are you an organizer of this event? Yes

Event Demographics

• [x] This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A The OpenInfra Summit registration is our key place where we gather this information- this includes gender and country.
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A In the gender question, we provide a "Prefer Not to Say" option.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A In the gender question, we also provide a "Let me tell you" option where attendees can write in their response.

Inclusive Experience at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A We create this a few weeks ahead of the Summit, but an example from our last event can be found here:
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A Yes, we are providing pronoun stickers based on feedback from previous events.
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A Absolutely - within each event, we issue a survey and have an onsite feedback session for folks to share their feedback. We also work very closely with the OpenInfra D&I working group to gather their specific D&I feedback to make our events more inclusive.
  • Q How can attendees learn more about accessibility at the event?
  • A No
  • Q Does the event platform allow attendees to suggest future accomodations for the event?
  • A If speaking about the registration platform, that is not currently a feature. Our platform is open source so we could suggest this as a future feature.
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A No - the registration system is only available pre-event. I assume this is more for virtual events.

Code of Conduct at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted at Event venue?
  • A We have signage that points to the Code of Conduct including a link and how to report issues
  • Q Provide a link for the Event Code of Conduct.
  • A https://openinfra.dev/legal/code-of-conduct/events

Diversity Access Tickets

• [ ] This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A 0
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A N/A
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A N/A

Family Friendliness

• [x] This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A No
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A Spouses are provided with free registration as well as children
  • Q Provide relevant links related to family friendliness at the Event.
  • A N/A

[badging-bot[bot]]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[badging-bot[bot]]

Checklist for @Joynels-Ogbogu

@Joynels-Ogbogu Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: OpenInfra Summit Vancouver
• Link to the Event Website: https://openinfra.dev/summit/vancouver-2023/
• Are you an organizer of this event? Yes

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A The OpenInfra Summit registration is our key place where we gather this information- this includes gender and country.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A In the gender question, we provide a "Prefer Not to Say" option.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A In the gender question, we also provide a "Let me tell you" option where attendees can write in their response.

Event Demographics

• [x] Measuring Demographics - The Event has a process for measuring demographics.
• [x] Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• [x] Text Input - The Event provides a text box to input variable demographics such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A We create this a few weeks ahead of the Summit, but an example from our last event can be found here:
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes, we are providing pronoun stickers based on feedback from previous events.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A Absolutely - within each event, we issue a survey and have an onsite feedback session for folks to share their feedback. We also work very closely with the OpenInfra D&I working group to gather their specific D&I feedback to make our events more inclusive.
• Q How can attendees learn more about accessibility at the event?
• A No
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A If speaking about the registration platform, that is not currently a feature. Our platform is open source so we could suggest this as a future feature.
• Q Will the event platform be accessible to attendees and speakers after the event?
• A No - the registration system is only available pre-event. I assume this is more for virtual events.

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A We have signage that points to the Code of Conduct including a link and how to report issues
• Q Provide a link for the Event Code of Conduct.
• A https://openinfra.dev/legal/code-of-conduct/events

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A 0
• Q What are the criteria for qualifying for a diversity access ticket?
• A N/A
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A N/A

Diversity Access tickets

• [ ] Availability - The event provides one or more Diversity Access Tickets.
• [ ] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [ ] Findability - The information about Diversity Access Tickets is public.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A No
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A Spouses are provided with free registration as well as children
• Q Provide relevant links related to family friendliness at the Event.
• A N/A

Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[badging-bot[bot]]

Checklist for @LamiWilliams

@LamiWilliams Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: OpenInfra Summit Vancouver
• Link to the Event Website: https://openinfra.dev/summit/vancouver-2023/
• Are you an organizer of this event? Yes

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A The OpenInfra Summit registration is our key place where we gather this information- this includes gender and country.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A In the gender question, we provide a "Prefer Not to Say" option.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A In the gender question, we also provide a "Let me tell you" option where attendees can write in their response.

Event Demographics

• [x] Measuring Demographics - The Event has a process for measuring demographics.
• [x] Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
• [x] Text Input - The Event provides a text box to input variable demographics such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A We create this a few weeks ahead of the Summit, but an example from our last event can be found here:
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes, we are providing pronoun stickers based on feedback from previous events.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A Absolutely - within each event, we issue a survey and have an onsite feedback session for folks to share their feedback. We also work very closely with the OpenInfra D&I working group to gather their specific D&I feedback to make our events more inclusive.
• Q How can attendees learn more about accessibility at the event?
• A No
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A If speaking about the registration platform, that is not currently a feature. Our platform is open source so we could suggest this as a future feature.
• Q Will the event platform be accessible to attendees and speakers after the event?
• A No - the registration system is only available pre-event. I assume this is more for virtual events.

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A We have signage that points to the Code of Conduct including a link and how to report issues
• Q Provide a link for the Event Code of Conduct.
• A https://openinfra.dev/legal/code-of-conduct/events

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A 0
• Q What are the criteria for qualifying for a diversity access ticket?
• A N/A
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A N/A

Diversity Access tickets

• [ ] Availability - The event provides one or more Diversity Access Tickets.
• [ ] Ticket allocation - The Event has a process for allocating diversity access tickets.
• [ ] Findability - The information about Diversity Access Tickets is public.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A No
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A Spouses are provided with free registration as well as children
• Q Provide relevant links related to family friendliness at the Event.
• A N/A

Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

[LamiWilliams]

Hello @allisonprice Thanks for applying for a DEI Badge for your event!

I have a one feedback from my review and would like to confirm something too:

• Would the event be recorded and made available to attendees afterward?
• I could not find information about the free registration for spouses and children

[ElizabethN]

@Joynels-Ogbogu Hi! Just making sure you saw this ping. Thank youuu!

[Joynels-Ogbogu]

Hi Elizabeth, I've tried to review but was having issues with checking the boxes earlier.

I'm to have a call with Enoch and fix that tomorrow hopefully.

I'm sorry I'm coming in late.

Thank you for your patience

On Thu, 9 Mar 2023, 20:09 Elizabeth Barron, @.***> wrote:

@Joynels-Ogbogu https://github.com/Joynels-Ogbogu Hi! Just making sure you saw this ping. Thank youuu!

— Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/232#issuecomment-1462626421, or unsubscribe https://github.com/notifications/unsubscribe-auth/AVDAISZKCQVM2757FCGTO73W3ITILANCNFSM6AAAAAAVRRUTSA . You are receiving this because you were mentioned.Message ID: @.***>

[germonprez]

Hi @Joynels-Ogbogu and @LamiWilliams -- The check boxes should be working. Could you please let me know if you are able to complete your reviews. Thanks for all of your support!!

[Joynels-Ogbogu]

@ElizabethN I've been able to check Boxes and review now. Thank you so much for your patience.

[LamiWilliams]

Hi 👋🏾 @germonprez I have done the review. I did raise some things to clarify, but think my review can be regarded as complete

[germonprez]

Thank you @LamiWilliams and @Joynels-Ogbogu!

@allisonprice -- Thanks for your application and seeing if you have any comments to the notes made in the review.

[kaxada]

/result

[badging-bot[bot]]

Review percentage: 66

Number of reviewers: 2

[kaxada]

@germonprez @LamiWilliams and @Joynels-Ogbogu is this review done?!

[LamiWilliams]

Hi @kaxada Yes, it is

[Ruth-ikegah]

@kaxada We are waiting for @allisonprice for any comments on the questions raised by the reviewers

[allisonprice]

@LamiWilliams Apologies for my delay! Below are responses to the two open questions. If there is anything else I can provide, please let me know.

Would the event be recorded and made available to attendees afterward? -- Yes, for free. Anyone who did not attend the conference can also view for free.

I could not find information about the free registration for spouses and children --These are available upon request - we have not necessarily promoted it heavily in the past. We can add this to the FAQ though.

[germonprez]

Thanks @allisonprice --

Could I make two suggestions?

Perhaps on this page: https://openinfra.dev/summit/vancouver-2023/summit-faq

You could add a few headers.

1) Accessibility Requests - Attendees are able to inquire if accommodations are available and make suggestions for future accommodations at events.

This could be an email for an attendee to reach out to someone to ask about the accessibility provided at the venue -- either prior to or after the conference.

2) The free registration for spouses and children as you mention

This would be great from a family friendliness perspective! Thanks for all of your work on this!!

[allisonprice]

Hi @germonprez -

Yep - both of those suggestions are great ideas! We are in the process of making them and I will let you know once they are live.

Thanks! Allison

[germonprez]

Thanks!!

On Tue, Mar 28, 2023 at 12:28 PM allisonprice @.***> wrote:

Hi @germonprez https://github.com/germonprez -

Yep - both of those suggestions are great ideas! We are in the process of making them and I will let you know once they are live.

Thanks! Allison

— Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/232#issuecomment-1487328968, or unsubscribe https://github.com/notifications/unsubscribe-auth/AAFAGUAMYM4S3UAV5IXM2PTW6MNSHANCNFSM6AAAAAAVRRUTSA . You are receiving this because you were mentioned.Message ID: @.***>

--

Mutual of Omaha Distinguished Chair of Information Science & Technology Professor of Information Systems and Quantitative Analysis College of Information Science & Technology University of Nebraska Omaha CV: https://github.com/germonprez/CV/blob/main/README.md

CHAOSS Board Member https://chaoss.community/ @.***

he / him / his

[allisonprice]

@germonprez alright, both of these questions have been added under the General section here: https://openinfra.dev/summit/vancouver-2023/summit-faq

Please let me know if there is anything else. Thanks!

[germonprez]

Thanks @allisonprice!

I've updated my review based on these. Could I ask one more (hopefully simple) thing? To add the contact email to the end of the accommodation statement:

Attendees are able to inquire if accommodations are available and make suggestions for future accommodations at events. Please contact summit@openinfra.dev for more information.

[allisonprice]

@germonprez absolutely - that is now updated: https://openinfra.dev/summit/vancouver-2023/summit-faq/

[germonprez]

Thanks!!!

On Tue, Mar 28, 2023 at 2:46 PM allisonprice @.***> wrote:

@germonprez https://github.com/germonprez absolutely - that is now updated: https://openinfra.dev/summit/vancouver-2023/summit-faq/

— Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/232#issuecomment-1487502331, or unsubscribe https://github.com/notifications/unsubscribe-auth/AAFAGUAU3WUWX56YSUGOOQTW6M5XRANCNFSM6AAAAAAVRRUTSA . You are receiving this because you were mentioned.Message ID: @.***>

--

Mutual of Omaha Distinguished Chair of Information Science & Technology Professor of Information Systems and Quantitative Analysis College of Information Science & Technology University of Nebraska Omaha CV: https://github.com/germonprez/CV/blob/main/README.md

CHAOSS Board Member https://chaoss.community/ @.***

he / him / his

[Ruth-ikegah]

@LamiWilliams based on the recent changes, is there anything you have to update as well?

[LamiWilliams]

@allisonprice Thanks for your response and for acting on the suggestions raised by @germonprez

Thanks for the prompt, @Ruth-ikegah

Yes, I was able to tick three more boxes

[Ruth-ikegah]

/result

[badging-bot[bot]]

Review percentage: 83

Number of reviewers: 2

[Ruth-ikegah]

/end

[badging-bot[bot]]

Markdown Badge Link:

![Assigned badge: Gold](https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/232/&logo=data:image/svg+xml;base64,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)

HTML Badge Link:

<img src='https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/232/&logo=data:image/svg+xml;base64,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' alt='D&I Badging badge state: Gold'/>

[Ruth-ikegah]

Hi @allisonprice thanks so much for your patience on this application and implementing our feedback! Congratulations on your gold badge

Thank you @germonprez and @LamiWilliams for reviewing!

[allisonprice]

Thank you all for your support and suggestions to make the OpenInfra Summit as inclusive as possible! We are very honored to receive a gold badge for our upcoming event and will continue to identify ways to make our event more accessible and inclusive.