stearnsbridget commented 1 year ago

In-Person Event Submission

Requirements

Event Name: Xen Project Developer & Design Summit
Link to the Event Website: https://events.linuxfoundation.org/xen-project-summit/
Are you an organizer of this event? Yes

Event Demographics

[x] This event commits to Event Diversity and Inclusion.
- Q Detail the process for measuring Event Demographics.
- A We ask several questions in the registration process in order to compile attendee demographics, and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). Do you identify as a person of color? What gender do you identify with? How old are you? (Please note, none of these questions are required, they are optional for attendees to fill out)
- Q Provide an example of an opt-out option on the Event registration page if available.
- A All demographic questions on our registration are optional.
- Q Provide an example of a demographics text input box on the Event registration page if available.
- A On the attendee information page we provide a list of pronouns to chose from but also provide a space for text input if none of the options provided apply.

Inclusive Experience at Event

[x] This event commits to the Code of Conduct at Event.
- Q Provide an example of the Event Feedback page if available.
- A We send out a post-event survey to all speakers and attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
- Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
- A Yes, the information gathered from the previous year's post-event survey was considered when planning 2023.
- Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
- A Yes, we continue to use our post-event survey to collect feedback to be considered for future events
- Q How can attendees learn more about accessibility at the event?
- A Under the Diversity and Inclusion page on the event website there is a section that speaks to venue accessibility.
- Q Does the event platform allow attendees to suggest future accomodations for the event?
- A We send out a post-event survey to all speakers where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
- Q Will the event platform be accessible to attendees and speakers after the event?
- A Yes, it will be made available at the conclusion of the event via YouTube to all at no charge.

Code of Conduct at Event

[x] This event commits to the Code of Conduct at Event.
- Q Is the code of conduct posted at Event venue?
- A Yes, we have the code of conduct printed onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the onsite Diversity & Inclusion resources flyer. This flyer has all DEI-related resources, as well as event team members they can contact should they need anything onsite.
- Q Provide a link for the Event Code of Conduct.
- A https://events.linuxfoundation.org/xen-project-summit/attend/code-of-conduct/

Diversity Access Tickets

[ ] This event commits to the Diversity Access Tickets.
- Q How many different types of diversity access tickets are available for the event?
- A At this time we are not providing diversity access tickets, but it may be implemented in the coming weeks.
- Q What are the criteria for qualifying for a diversity access ticket?
- A N/A
- Q Provide a link to the page containing information about Diversity Access Tickets.
- A N/A

Family Friendliness

[ ] This event commits to Family Friendliness.
- Q Does the Event provide childcare facilities for its attendees and speakers?
- A We are unable to offer childcare for this event.
- Q What are the other ways that a family-friendly environment is being created in the Event?
- A N/A
- Q Provide relevant links related to family friendliness at the Event.
- A

badging-bot[bot] commented 1 year ago

Thanks for applying to CHAOSS Badging.

Make sure that you have:

Read through Event submission requirements and guidelines.
Understood your role as a CHAOSS Badging applicant.

badging-bot[bot] commented 1 year ago

Checklist for @klumb

@klumb Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

Reviewer guide
Reviewer role
Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

In-Person Event Submission

Requirements

Event Name: Xen Project Developer & Design Summit
Link to the Event Website: https://events.linuxfoundation.org/xen-project-summit/
Are you an organizer of this event? Yes

Initial checks

[x] Event is about Open Source technologies and systems.
[x] Event information is publicly available on a website.
[x] The Event Code of Conduct is publicly available.
[x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

Q Detail the process for measuring Event Demographics.
A We ask several questions in the registration process in order to compile attendee demographics, and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). Do you identify as a person of color? What gender do you identify with? How old are you? (Please note, none of these questions are required, they are optional for attendees to fill out)
Q Provide an example of an opt-out option on the Event registration page if available.
A All demographic questions on our registration are optional.
Q Provide an example of a demographics text input box on the Event registration page if available.
A On the attendee information page we provide a list of pronouns to chose from but also provide a space for text input if none of the options provided apply.

Event Demographics

[x] Measuring Demographics - The Event has a process for measuring demographics.
[x] Opt-Out - The Event provides an opportunity to opt-out of providing demographic data
[x] Text Input - The Event provides a text box to input variable demographics such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

Q Provide an example of the Event Feedback page if available.
A We send out a post-event survey to all speakers and attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
A Yes, the information gathered from the previous year's post-event survey was considered when planning 2023.
Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
A Yes, we continue to use our post-event survey to collect feedback to be considered for future events
Q How can attendees learn more about accessibility at the event?
A Under the Diversity and Inclusion page on the event website there is a section that speaks to venue accessibility.
Q Does the event platform allow attendees to suggest future accomodations for the event?
A We send out a post-event survey to all speakers where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
Q Will the event platform be accessible to attendees and speakers after the event?
A Yes, it will be made available at the conclusion of the event via YouTube to all at no charge.

Inclusive Experience at Event

[x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
[x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
[x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
[x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
[x] Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

Q Is the code of conduct posted at Event venue?
A Yes, we have the code of conduct printed onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the onsite Diversity & Inclusion resources flyer. This flyer has all DEI-related resources, as well as event team members they can contact should they need anything onsite.
Q Provide a link for the Event Code of Conduct.
A https://events.linuxfoundation.org/xen-project-summit/attend/code-of-conduct/

Code of Conduct at Event

[x] Findability - It is possible to find the Code of Conduct on the Event website.
[x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
[x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
[x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
[x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

Q How many different types of diversity access tickets are available for the event?
A At this time we are not providing diversity access tickets, but it may be implemented in the coming weeks.
Q What are the criteria for qualifying for a diversity access ticket?
A N/A
Q Provide a link to the page containing information about Diversity Access Tickets.
A N/A

Diversity Access tickets

[ ] Availability - The event provides one or more Diversity Access Tickets.
[ ] Ticket allocation - The Event has a process for allocating diversity access tickets.
[ ] Findability - The information about Diversity Access Tickets is public.

Family Friendliness

This event commits to Family Friendliness.

Q Does the Event provide childcare facilities for its attendees and speakers?
A We are unable to offer childcare for this event.
Q What are the other ways that a family-friendly environment is being created in the Event?
A N/A
Q Provide relevant links related to family friendliness at the Event.
A

Family Friendliness

[ ] Availability - The Event provides one or more services/facilities for families.
[ ] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

germonprez commented 1 year ago

Hi @adeyinkaoresanya and @klumb -- Could you please let me know if you are able to participate in this review? Thanks for all of your support!!

klumb commented 1 year ago

@germonprez, I am done with my review.

Note: No diversity access tickets at this time, but there be availability at a later date.

germonprez commented 1 year ago

Thank you @klumb.

Ruth-ikegah commented 1 year ago

@adeyinkaoresanya took some time off so i will be filling in to review!

Ruth-ikegah commented 1 year ago

Hi @stearnsbridget , apologies for the delay in this review; we are experiencing downtime of the badging bot (that handles automation and results) because the service that delivers webhooks to trigger the bot is down until further notice. (for more info about the issue, read this link).

Our team is currently exploring other ways to receive payload urgently; we will keep you updated.

Thank you for your patience!

stearnsbridget commented 1 year ago

Hi Ruth,

Thank you for the update, much appreciated! I will keep an eye out for an updates in the future too.

All my best, Bridget

Bridget Stearns (she/her/hers) Senior Event Coordinator, The Linux Foundation https://events.linuxfoundation.org/

PHONE | +1 609.289.1868 *EMAIL | @.** WORKING HOURS | 8:00 AM - 5:00 PM (EASTERN TIME - US) At The Linux Foundation, we work flexibly. While it suits me to email now, I do not expect a response or action outside of your own working hours. *

On Tue, Mar 21, 2023 at 2:44 PM Ruth Ikegah @.***> wrote:

Hi @stearnsbridget https://github.com/stearnsbridget , apologies for the delay in this review; we are experiencing downtime of the badging bot (that handles automation and results) because the service that delivers webhooks to trigger the bot is down until further notice. (for more info about the issue, read this link https://github.com/probot/smee.io/issues/137).

Our team is currently exploring other ways to receive payload urgently; we will keep you updated.

Thank you for your patience!

— Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/236#issuecomment-1478414716, or unsubscribe https://github.com/notifications/unsubscribe-auth/A3FJUSQ3DYH2AZSUSUSA5NDW5HZKLANCNFSM6AAAAAAVZK5Q6U . You are receiving this because you were mentioned.Message ID: @.***>

badging-bot[bot] commented 1 year ago

Checklist for @Ruth-ikegah

@Ruth-ikegah Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

Reviewer guide
Reviewer role
Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

In-Person Event Submission

Requirements

Event Name: Xen Project Developer & Design Summit
Link to the Event Website: https://events.linuxfoundation.org/xen-project-summit/
Are you an organizer of this event? Yes

Initial checks

[x] Event is about Open Source technologies and systems.
[x] Event information is publicly available on a website.
[x] The Event Code of Conduct is publicly available.
[x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks