[In-Person Event] KubeDay Japan 2024

[AndreaCalderonLF]

In-Person Event Submission

Requirements

• Event Name: KubeDay Japan 2024
• Link to the Event Website: https://events.linuxfoundation.org/kubeday-japan/
• Are you an organizer of this event? Yes, Andrea Calderon, Sr. Event Coordinator, The Linux Foundation

Event Demographics

• [x] This event commits to Event Diversity and Inclusion.
  • Q Detail the process for measuring Event Demographics.
  • A For data privacy reasons, we have removed a few optional attendee demographics questions from our event registration forms, such as what gender do you identify with, how old are you, etc. However in order to compile attendee demographics and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). During the CFP process, we ask several questions related to speaker demographics such as gender identify, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.
  • Q Provide an example of an opt-out option on the Event registration page if available.
  • A All demographic-related questions on our registration are optional - no opt-out necessary.
  • Q Provide an example of a demographics text input box on the Event registration page if available.
  • A On the attendee details page we ask if there are any disabilities we should be mindful of and provide a text box for individuals to provide details so we can better accommodate them at the event.

Inclusive Experience at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Provide an example of the Event Feedback page if available.
  • A We send out a post-event survey to all attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
  • Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
  • A Yes, any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation.
  • Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
  • A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. We continue to use our post-event surveys as a consideration to improve all future events.
  • Q How can attendees learn more about accessibility at the event?
  • A We include resources available to our attendees on the event webpage:https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/
  • Q Does the event platform allow attendees to suggest future accomodations for the event?
  • A We encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager, made easily accessible should anyone want to share their feedback prior, during, or after the event. Additionally, during the registration process, we ask registrants if they have any accommodation requests we should be aware of.
  • Q Will the event platform be accessible to attendees and speakers after the event?
  • A Keynotes and other event recordings will be made available on the CNCF YouTube Channel shortly after the event concludes.

    Code of Conduct at Event

• [x] This event commits to the Code of Conduct at Event.
  • Q Is the code of conduct posted at Event venue?
  • A Yes, the code of conduct will be printed and available onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the event website for easy reference.
  • Q Provide a link for the Event Code of Conduct.
  • A https://events.linuxfoundation.org/kubeday-japan/attend/code-of-conduct/

Diversity Access Tickets

• [x] This event commits to the Diversity Access Tickets.
  • Q How many different types of diversity access tickets are available for the event?
  • A We offer 2 types of access tickets for the event; need-based registration scholarships + travel funding. We use a scholarship program to provide diversity access tickets to support individuals who may not otherwise have the opportunity to attend.
  • Q What are the criteria for qualifying for a diversity access ticket?
  • A We place an emphasis on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status. If an individual works for a company that has the ability to fund travel, we ask that they not apply to save scholarship funds for those who need it. We ask applicants to provide a few key pieces of information on their application including their Company or Organization, whether they can receive funds from their organization, a brief description of the ways they are involved in technology and/or open source communities, and why they want to attend the conference. We also ask if they belong to an underrepresented and/or marginalized group. This field is not required and is optional to include.
  • Q Provide a link to the page containing information about Diversity Access Tickets.
  • A https://events.linuxfoundation.org/kubeday-japan/attend/scholarships/

Family Friendliness

• [x] This event commits to Family Friendliness.
  • Q Does the Event provide childcare facilities for its attendees and speakers?
  • A We are unable to provide childcare due to budget restrictions.
  • Q What are the other ways that a family-friendly environment is being created in the Event?
  • A We will provide a private nursing room to aid in the comfort and accessibility of our nursing attendees. The room will be available all days of the event and will be located onsite. We will also have gender-neutral restrooms available to all attendees at the event.
  • Q Provide relevant links related to family friendliness at the Event.
  • A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Event Accessibility

• [x] This event commits to Event Accessibility.
  • Q Is the Event in a wheelchair-accessible venue?
  • A Yes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.
  • Q Are speakers given guidance about creating slides that are colorblind accessible?
  • A Yes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.
  • Q Is signage at the event and the event website colorblind accessible?
  • A Yes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.
  • Q Does the Event provide other accessibility accommodations, or will upon request?
  • A Yes, we offer several standard accessibility accommodations, such as a Zen Zone (quiet room), accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.
  • Q Provide relevant links related to event accessibility at the Event.
  • A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Event Location Inclusivity

• [x] This event commits to Event Location Inclusivity.
• Q Has the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event organizers have used resources such as EqualDex, Human Rights Watch, and the United Nations website to research the social and political climate of Tokyo to ensure all attendees will have a welcoming environment during the event.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
  • A Yes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.
  • Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
  • A We acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.

Public Health and Safety

• [x] This event commits to Public Health and Safety.
• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes, submitted badging application on 7/9/24.
• Q Provide a link to the PHPledge Badges received.
• A Have not received badging results.
• Q Provide a link to publicly available information about public health and safety on the event website.
• A https://events.linuxfoundation.org/kubeday-japan/attend/health-and-safety/

[badging-bot[bot]]

Thanks for applying to CHAOSS Badging.

Make sure that you have:

• Read through Event submission requirements and guidelines.
• Understood your role as a CHAOSS Badging applicant.

[peculiaruc]

@adeyinkaoresanya I am interested in this issue

[riahtgl]

Hello @adeyinkaoresanya I'd like to be assigned this issue.

[badging-bot[bot]]

Checklist for @peculiaruc

@peculiaruc Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: KubeDay Japan 2024
• Link to the Event Website: https://events.linuxfoundation.org/kubeday-japan/
• Are you an organizer of this event? Yes, Andrea Calderon, Sr. Event Coordinator, The Linux Foundation

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A For data privacy reasons, we have removed a few optional attendee demographics questions from our event registration forms, such as what gender do you identify with, how old are you, etc. However in order to compile attendee demographics and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). During the CFP process, we ask several questions related to speaker demographics such as gender identify, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A All demographic-related questions on our registration are optional - no opt-out necessary.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A On the attendee details page we ask if there are any disabilities we should be mindful of and provide a text box for individuals to provide details so we can better accommodate them at the event.

Event Demographics

• [x] Measuring Demographics - If the Event collects demographic information, they have a process for collecting and storing the data.
• [x] Opt-Out - If the Event collects demographic information, they provide an opportunity to opt-out
• [x] Text Input - If the Event collects demographic information, they provide a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A We send out a post-event survey to all attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes, any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. We continue to use our post-event surveys as a consideration to improve all future events.
• Q How can attendees learn more about accessibility at the event?
• A We include resources available to our attendees on the event webpage:https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A We encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager, made easily accessible should anyone want to share their feedback prior, during, or after the event. Additionally, during the registration process, we ask registrants if they have any accommodation requests we should be aware of.
• Q Will the event platform be accessible to attendees and speakers after the event?
• A Keynotes and other event recordings will be made available on the CNCF YouTube Channel shortly after the event concludes.

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A Yes, the code of conduct will be printed and available onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the event website for easy reference.
• Q Provide a link for the Event Code of Conduct.
• A https://events.linuxfoundation.org/kubeday-japan/attend/code-of-conduct/

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A We offer 2 types of access tickets for the event; need-based registration scholarships + travel funding. We use a scholarship program to provide diversity access tickets to support individuals who may not otherwise have the opportunity to attend.
• Q What are the criteria for qualifying for a diversity access ticket?
• A We place an emphasis on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status. If an individual works for a company that has the ability to fund travel, we ask that they not apply to save scholarship funds for those who need it. We ask applicants to provide a few key pieces of information on their application including their Company or Organization, whether they can receive funds from their organization, a brief description of the ways they are involved in technology and/or open source communities, and why they want to attend the conference. We also ask if they belong to an underrepresented and/or marginalized group. This field is not required and is optional to include.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A https://events.linuxfoundation.org/kubeday-japan/attend/scholarships/

Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets, or it is a free event.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets, or it is a free event.
• [x] Findability - The information about Diversity Access Tickets is public, or it is a free event.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A We are unable to provide childcare due to budget restrictions.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A We will provide a private nursing room to aid in the comfort and accessibility of our nursing attendees. The room will be available all days of the event and will be located onsite. We will also have gender-neutral restrooms available to all attendees at the event.
• Q Provide relevant links related to family friendliness at the Event.
• A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

Event Accessibility

This event commits to Event Accessibility.

• Q Is the Event in a wheelchair-accessible venue?
• A Yes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A Yes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.
• Q Is signage at the event and the event website colorblind accessible?
• A Yes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A Yes, we offer several standard accessibility accommodations, such as a Zen Zone (quiet room), accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.
• Q Provide relevant links related to event accessibility at the Event.
• A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Event Accessibility

• [x] Wheelchair Accessible - The Event is in a wheelchair-accessible venue.
• [x] Colorblind Accessible - The Event guides speakers and provides colorblind-friendly signage.
• [x] Other Accommodations - The Event will provide other accommodations as requested.
• [x] Findability - The information about the accessibility accommodations provided at the Event is easy to find on the website.

Event Location Inclusivity

This event commits to Event Location Inclusivity.

• Q Has the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event organizers have used resources such as EqualDex, Human Rights Watch, and the United Nations website to research the social and political climate of Tokyo to ensure all attendees will have a welcoming environment during the event.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
  • A Yes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.
  • Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
  • A We acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.

Event Location Inclusivity

• [x] Inclusivity Check - The Event organizers check for potential vectors of harm due to cultural differences, civil unrest, and local legislation in the event's location.
• [x] Findability - Any cause for concern is communicated to attendees and is easy to find on the website.

Public Health and Safety

This event commits to Public Health and Safety.

• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes, submitted badging application on 7/9/24.
• Q Provide a link to the PHPledge Badges received.
• A Have not received badging results.
• Q Provide a link to publicly available information about public health and safety on the event website.
• A https://events.linuxfoundation.org/kubeday-japan/attend/health-and-safety/

Public Health and Safety

• [ ] Public Health Pledge Badge - The Event organizers have participated in the Public Health Badging Program.
• [x] Findability - Information about public health and safety procedures and provisions is publicly available on the event website.

[badging-bot[bot]]

Checklist for @riahtgl

@riahtgl Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

• Reviewer guide
• Reviewer role
• Submission guidelines (In order to get familiar with applicant actions)

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

---

In-Person Event Submission

Requirements

• Event Name: KubeDay Japan 2024
• Link to the Event Website: https://events.linuxfoundation.org/kubeday-japan/
• Are you an organizer of this event? Yes, Andrea Calderon, Sr. Event Coordinator, The Linux Foundation

Initial checks

• [x] Event is about Open Source technologies and systems.
• [x] Event information is publicly available on a website.
• [x] The Event Code of Conduct is publicly available.
• [x] The applicant is the organizer of the event.

💡 Ensure all the initial checks are marked before proceeding with Metric based checks

Event Demographics

This event commits to Event Diversity and Inclusion.

• Q Detail the process for measuring Event Demographics.
• A For data privacy reasons, we have removed a few optional attendee demographics questions from our event registration forms, such as what gender do you identify with, how old are you, etc. However in order to compile attendee demographics and to better cater to our attendees onsite to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). During the CFP process, we ask several questions related to speaker demographics such as gender identify, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.
• Q Provide an example of an opt-out option on the Event registration page if available.
• A All demographic-related questions on our registration are optional - no opt-out necessary.
• Q Provide an example of a demographics text input box on the Event registration page if available.
• A On the attendee details page we ask if there are any disabilities we should be mindful of and provide a text box for individuals to provide details so we can better accommodate them at the event.

Event Demographics

• [x] Measuring Demographics - If the Event collects demographic information, they have a process for collecting and storing the data.
• [x] Opt-Out - If the Event collects demographic information, they provide an opportunity to opt-out
• [x] Text Input - If the Event collects demographic information, they provide a text box to input certain data such as Gender, Race, or Ethnicity

Inclusive Experience at Event

This event commits to the Code of Conduct at Event.

• Q Provide an example of the Event Feedback page if available.
• A We send out a post-event survey to all attendees where we ask the following question: “Diversity and Inclusion are vital to the future of the linux ecosystem and it is imperative to us that everyone in the community that wants to participate feels welcome to do so. Please share any feedback or ideas regarding Diversity and Inclusion initiatives to help us improve future events.” We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager made easily accessible should anyone want to share their feedback prior, during, or after the event.
• Q Is the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?
• A Yes, any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation.
• Q Does the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?
• A Any feedback provided in the post-event survey is shared with event stakeholders and planning committees for discussion on implementation. We continue to use our post-event surveys as a consideration to improve all future events.
• Q How can attendees learn more about accessibility at the event?
• A We include resources available to our attendees on the event webpage:https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/
• Q Does the event platform allow attendees to suggest future accomodations for the event?
• A We encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events, as well as the specific Event Manager, made easily accessible should anyone want to share their feedback prior, during, or after the event. Additionally, during the registration process, we ask registrants if they have any accommodation requests we should be aware of.
• Q Will the event platform be accessible to attendees and speakers after the event?
• A Keynotes and other event recordings will be made available on the CNCF YouTube Channel shortly after the event concludes.

Inclusive Experience at Event

• [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
• [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
• [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
• [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
• [x] Session Accessibility - Event attendees are able to access the event platform after the event

Code of Conduct at Event

This event commits to the Code of Conduct at Event.

• Q Is the code of conduct posted at Event venue?
• A Yes, the code of conduct will be printed and available onsite and at all off-site venues. We have the code of conduct linked in all event emails, as well as on the event website for easy reference.
• Q Provide a link for the Event Code of Conduct.
• A https://events.linuxfoundation.org/kubeday-japan/attend/code-of-conduct/

Code of Conduct at Event

• [x] Findability - It is possible to find the Code of Conduct on the Event website.
• [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
• [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
• [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
• [x] Enforcement - The participants in the Event are required to accept the Code of Conduct.

Diversity Access Tickets

This event commits to the Diversity Access Tickets.

• Q How many different types of diversity access tickets are available for the event?
• A We offer 2 types of access tickets for the event; need-based registration scholarships + travel funding. We use a scholarship program to provide diversity access tickets to support individuals who may not otherwise have the opportunity to attend.
• Q What are the criteria for qualifying for a diversity access ticket?
• A We place an emphasis on funding applicants who are from historically underrepresented or untapped groups and/or those of lower socioeconomic status. If an individual works for a company that has the ability to fund travel, we ask that they not apply to save scholarship funds for those who need it. We ask applicants to provide a few key pieces of information on their application including their Company or Organization, whether they can receive funds from their organization, a brief description of the ways they are involved in technology and/or open source communities, and why they want to attend the conference. We also ask if they belong to an underrepresented and/or marginalized group. This field is not required and is optional to include.
• Q Provide a link to the page containing information about Diversity Access Tickets.
• A https://events.linuxfoundation.org/kubeday-japan/attend/scholarships/

Diversity Access tickets

• [x] Availability - The event provides one or more Diversity Access Tickets, or it is a free event.
• [x] Ticket allocation - The Event has a process for allocating diversity access tickets, or it is a free event.
• [x] Findability - The information about Diversity Access Tickets is public, or it is a free event.

Family Friendliness

This event commits to Family Friendliness.

• Q Does the Event provide childcare facilities for its attendees and speakers?
• A We are unable to provide childcare due to budget restrictions.
• Q What are the other ways that a family-friendly environment is being created in the Event?
• A We will provide a private nursing room to aid in the comfort and accessibility of our nursing attendees. The room will be available all days of the event and will be located onsite. We will also have gender-neutral restrooms available to all attendees at the event.
• Q Provide relevant links related to family friendliness at the Event.
• A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Family Friendliness

• [x] Availability - The Event provides one or more services/facilities for families.
• [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.

Event Accessibility

This event commits to Event Accessibility.

• Q Is the Event in a wheelchair-accessible venue?
• A Yes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.
• Q Are speakers given guidance about creating slides that are colorblind accessible?
• A Yes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.
• Q Is signage at the event and the event website colorblind accessible?
• A Yes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.
• Q Does the Event provide other accessibility accommodations, or will upon request?
• A Yes, we offer several standard accessibility accommodations, such as a Zen Zone (quiet room), accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.
• Q Provide relevant links related to event accessibility at the Event.
• A https://events.linuxfoundation.org/kubeday-japan/attend/diversity-inclusion/

Event Accessibility

• [x] Wheelchair Accessible - The Event is in a wheelchair-accessible venue.
• [x] Colorblind Accessible - The Event guides speakers and provides colorblind-friendly signage.
• [x] Other Accommodations - The Event will provide other accommodations as requested.
• [x] Findability - The information about the accessibility accommodations provided at the Event is easy to find on the website.

Event Location Inclusivity

This event commits to Event Location Inclusivity.

• Q Has the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?
• A Yes, the event organizers have used resources such as EqualDex, Human Rights Watch, and the United Nations website to research the social and political climate of Tokyo to ensure all attendees will have a welcoming environment during the event.
• Q Have the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?
  • A Yes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.
  • Q The Event website addresses or acknowledges any cause for concern for marginalized attendees.
  • A We acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.

Event Location Inclusivity

• [x] Inclusivity Check - The Event organizers check for potential vectors of harm due to cultural differences, civil unrest, and local legislation in the event's location.
• [x] Findability - Any cause for concern is communicated to attendees and is easy to find on the website.

Public Health and Safety

This event commits to Public Health and Safety.

• Q Have you participated in the Public Health Pledge Badging Program?
• A Yes, submitted badging application on 7/9/24.
• Q Provide a link to the PHPledge Badges received.
• A Have not received badging results.
• Q Provide a link to publicly available information about public health and safety on the event website.
• A https://events.linuxfoundation.org/kubeday-japan/attend/health-and-safety/

Public Health and Safety

• [x] Public Health Pledge Badge - The Event organizers have participated in the Public Health Badging Program.
• [x] Findability - Information about public health and safety procedures and provisions is publicly available on the event website.

[peculiaruc]

@adeyinkaoresanya I am done with this

[riahtgl]

Hi @adeyinkaoresanya I'm done with my review, @AndreaCalderonLF Thank You for your application.

[adeyinkaoresanya]

@peculiaruc @riahtgl Thank you for the review!❤️

[adeyinkaoresanya]

/result

[badging-bot[bot]]

Review percentage: 98

Number of reviewers: 2

[adeyinkaoresanya]

/end

[badging-bot[bot]]

Markdown Badge Link:

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HTML Badge Link:

<img src='https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/347/&logo=data:image/svg+xml;base64,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' alt='d&i-badging-badge-state: Gold'/>

[adeyinkaoresanya]

@AndreaCalderonLF Your badge is ready!

[AndreaCalderonLF]

Thank you @adeyinkaoresanya @peculiaruc @riahtgl!!

[peculiaruc]

Thank you @adeyinkaoresanya @peculiaruc @riahtgl!!

You are welcome