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1 month ago Checklist for @Amalearner
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In-Person Event Submission
Requirements
- Event Name: RISC-V Summit North America 2024
- Link to the Event Website: https://events.linuxfoundation.org/riscv-summit/
- Are you an organizer of this event? Yes
Initial checks
- [x] Event is about Open Source technologies and systems.
- [x] Event information is publicly available on a website.
- [x] The Event Code of Conduct is publicly available.
- [x] The applicant is the organizer of the event.
💡 Ensure all the initial checks are marked before proceeding with Metric based checks
Event Demographics
This event commits to Event Diversity and Inclusion.
QDetail the process for measuring Event Demographics.AFor data privacy reasons, we have removed the (optional) attendee demographics questions from our event registration forms. However, in the registration process to better cater to our attendees to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). (Please note, none of these questions are required, they are optional for attendees to fill out). During the CFP process, we ask several questions related to speaker demographics such as gender identity, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.QProvide an example of an opt-out option on the Event registration page if available.AAll demographic questions on our registration page are optional.QProvide an example of a demographics text input box on the Event registration page if available.AOn our event registration, we ask the question: "Do you have a disability that we should be mindful of as we try to accommodate everyone for this event?" Sub question when answer is YES: Please provide additional details here: (text input box).
Event Demographics
- [x] Measuring Demographics - If the Event collects demographic information, they have a process for collecting and storing the data.
- [x] Opt-Out - If the Event collects demographic information, they provide an opportunity to opt-out
- [x] Text Input - If the Event collects demographic information, they provide a text box to input certain data such as Gender, Race, or Ethnicity
Inclusive Experience at Event
This event commits to the Code of Conduct at Event.
QProvide an example of the Event Feedback page if available.AWe encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events made easily accessible should anyone want to share their feedback prior, during, or after the event.QIs the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?AYes, the information gathered from the previous year's feedback was considered when planning 2024.QDoes the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?AYes, we continue to collect feedback to be considered for future events.QHow can attendees learn more about accessibility at the event?AUnder the Diversity and Inclusion page on the event website there is a section that speaks to venue accessibility.QDoes the event platform allow attendees to suggest future accomodations for the event?AOur registration form includes a text input box for anyone who may require additional assistance or accommodation for the existing event. We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events made easily accessible should anyone want to share their feedback prior, during, or after the event.QWill the event platform be accessible to attendees and speakers after the event?AWe do not have an event platform for this event. We are recording the sessions which will be made available after the event via YouTube to all at no charge.
Inclusive Experience at Event
- [x] Speaker Inclusivity - The Event requests feedback from speakers regarding Diversity & Inclusion.
- [x] Attendee Inclusivity - The Event requests feedback from attendees regarding Diversity & Inclusion.
- [x] Retention - The Event incorporates feedback from past events, or has a strategy to incorporate feedback into future iterations of the event.
- [x] Accessibility Requests - Attendees are able to inquire if accomodations are available and make suggestions for future accomodations at events.
- [x] Session Accessibility - Event attendees are able to access the event platform after the event
Code of Conduct at Event
This event commits to the Code of Conduct at Event.
QIs the code of conduct posted at Event venue?AYes, we have the code of conduct printed on signage at the event venue and at all off-site venues and we have the code of conduct linked in all event emails.QProvide a link for the Event Code of Conduct.Ahttps://events.linuxfoundation.org/riscv-summit/attend/code-of-conduct/
Code of Conduct at Event
- [x] Findability - It is possible to find the Code of Conduct on the Event website.
- [x] Clarity - Event Code of Conduct provides a definition of expected behaviour.
- [x] Reporting venue - The event has a venue for reporting violations of the CoC at the event website.
- [x] Support at Event - The Event Code of Conduct provided information about possible methods to provide support to victims of inappropriate behavior.
- [ ] Enforcement - The participants in the Event are required to accept the Code of Conduct.
Diversity Access Tickets
This event commits to the Diversity Access Tickets.
QHow many different types of diversity access tickets are available for the event?AWe offer 2 types of scholarships for this event, Diversity Registration Scholarships and Need-Based Registration Scholarships. There is no limit to the number of diversity or need-based registration scholarships that we offer for this event.QWhat are the criteria for qualifying for a diversity access ticket?ADiversity Registration Scholarships - Applicants must be from a traditionally underrepresented and/or marginalized group in the technology and/or open source communities who are unable to attend without some financial assistance. Including, but not limited to: persons identifying as LGBTQIA+, women, persons of color, and/or persons with disabilities. Need-based Registration Scholarships - Individuals who apply should be active members of the open source community who are unable to attend for financial reasons and are unable to get funding from their companies.QProvide a link to the page containing information about Diversity Access Tickets.Ahttps://events.linuxfoundation.org/riscv-summit/attend/scholarships/
Diversity Access tickets
- [x] Availability - The event provides one or more Diversity Access Tickets, or it is a free event.
- [x] Ticket allocation - The Event has a process for allocating diversity access tickets, or it is a free event.
- [x] Findability - The information about Diversity Access Tickets is public, or it is a free event.
Family Friendliness
This event commits to Family Friendliness.
QDoes the Event provide childcare facilities for its attendees and speakers?AUnfortunately, we are not able to provide childcare for this eventQWhat are the other ways that a family-friendly environment is being created in the Event?AWe offer our attendees a private nursing room that they can access throughout the event, gender-neutral restrooms, and pronoun stickers.QProvide relevant links related to family friendliness at the Event.Ahttps://events.linuxfoundation.org/riscv-summit/attend/diversity-inclusion/
Family Friendliness
- [x] Availability - The Event provides one or more services/facilities for families.
- [x] Findability - The information about the family friendly services provided at the Event is easy to find on the website.
Event Accessibility
This event commits to Event Accessibility.
QIs the Event in a wheelchair-accessible venue?AYes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.QAre speakers given guidance about creating slides that are colorblind accessible?AYes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.QIs signage at the event and the event website colorblind accessible?AYes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.QDoes the Event provide other accessibility accommodations, or will upon request?AYes, we offer several standard accessibility accommodations, such as accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.QProvide relevant links related to event accessibility at the Event.Ahttps://events.linuxfoundation.org/riscv-summit/attend/diversity-inclusion/#onsite-resources
Event Accessibility
- [x] Wheelchair Accessible - The Event is in a wheelchair-accessible venue.
- [x] Colorblind Accessible - The Event guides speakers and provides colorblind-friendly signage.
- [x] Other Accommodations - The Event will provide other accommodations as requested.
- [x] Findability - The information about the accessibility accommodations provided at the Event is easy to find on the website.
Event Location Inclusivity
This event commits to Event Location Inclusivity.
QHas the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?AYes, the event organizers have used resources to research the social and political climate of Santa Clara to ensure all attendees will have a welcoming environment during the event.QHave the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?AYes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.QThe Event website addresses or acknowledges any cause for concern for marginalized attendees.AWe acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.
Event Location Inclusivity
- [x] Inclusivity Check - The Event organizers check for potential vectors of harm due to cultural differences, civil unrest, and local legislation in the event's location.
- [x] Findability - Any cause for concern is communicated to attendees and is easy to find on the website.
Public Health and Safety
This event commits to Public Health and Safety.
QHave you participated in the Public Health Pledge Badging Program?AQProvide a link to the PHPledge Badges received.AQProvide a link to publicly available information about public health and safety on the event website.Ahttps://events.linuxfoundation.org/riscv-summit/attend/health-safety/
Public Health and Safety
- [ ] Public Health Pledge Badge - The Event organizers have participated in the Public Health Badging Program.
- [x] Findability - Information about public health and safety procedures and provisions is publicly available on the event website.
Amalearner
Young-W1
adeyinkaoresanya
Markdown Badge Link:
NicoleBlessing
In-Person Event Submission
Requirements
Event Demographics
QDetail the process for measuring Event Demographics.AFor data privacy reasons, we have removed the (optional) attendee demographics questions from our event registration forms. However, in the registration process to better cater to our attendees to ensure they can enjoy the event to the fullest, we ask the following questions: Do you have a disability that we should be mindful of as we try to accommodate everyone for this event? Please specify dietary needs (if any). If you have a dietary need that isn’t listed, email us at events@linuxfoundation.org and we will make every reasonable effort to accommodate your need(s). (Please note, none of these questions are required, they are optional for attendees to fill out). During the CFP process, we ask several questions related to speaker demographics such as gender identity, if the speaker identifies as a person of color, or identifies with any other underrepresented groups. All LF events commit to speaker diversity and we do not allow all male speaker lineups or panels. All demographic-related questions are not required and remain confidential - an attendee may choose to answer, or not. In addition to making these questions not required, we also provide the option for a registrant to select “prefer not to answer”.QProvide an example of an opt-out option on the Event registration page if available.AAll demographic questions on our registration page are optional.QProvide an example of a demographics text input box on the Event registration page if available.AOn our event registration, we ask the question: "Do you have a disability that we should be mindful of as we try to accommodate everyone for this event?" Sub question when answer is YES: Please provide additional details here: (text input box).Inclusive Experience at Event
QProvide an example of the Event Feedback page if available.AWe encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events made easily accessible should anyone want to share their feedback prior, during, or after the event.QIs the event team using feedback from previous event's attendees, speakers, and volunteers to improve DEI at this event?AYes, the information gathered from the previous year's feedback was considered when planning 2024.QDoes the event team plan to use feedback from this event's attendees, speakers, and volunteers to improve DEI at future events?AYes, we continue to collect feedback to be considered for future events.QHow can attendees learn more about accessibility at the event?AUnder the Diversity and Inclusion page on the event website there is a section that speaks to venue accessibility.QDoes the event platform allow attendees to suggest future accomodations for the event?AOur registration form includes a text input box for anyone who may require additional assistance or accommodation for the existing event. We also encourage all attendees to share any ideas with us during the event, and have the contact information for the SVP & GM of Events made easily accessible should anyone want to share their feedback prior, during, or after the event.QWill the event platform be accessible to attendees and speakers after the event?AWe do not have an event platform for this event. We are recording the sessions which will be made available after the event via YouTube to all at no charge.Code of Conduct at Event
QIs the code of conduct posted at Event venue?AYes, we have the code of conduct printed on signage at the event venue and at all off-site venues and we have the code of conduct linked in all event emails.QProvide a link for the Event Code of Conduct.Ahttps://events.linuxfoundation.org/riscv-summit/attend/code-of-conduct/Diversity Access Tickets
QHow many different types of diversity access tickets are available for the event?AWe offer 2 types of scholarships for this event, Diversity Registration Scholarships and Need-Based Registration Scholarships. There is no limit to the number of diversity or need-based registration scholarships that we offer for this event.QWhat are the criteria for qualifying for a diversity access ticket?ADiversity Registration Scholarships - Applicants must be from a traditionally underrepresented and/or marginalized group in the technology and/or open source communities who are unable to attend without some financial assistance. Including, but not limited to: persons identifying as LGBTQIA+, women, persons of color, and/or persons with disabilities. Need-based Registration Scholarships - Individuals who apply should be active members of the open source community who are unable to attend for financial reasons and are unable to get funding from their companies.QProvide a link to the page containing information about Diversity Access Tickets.Ahttps://events.linuxfoundation.org/riscv-summit/attend/scholarships/Family Friendliness
QDoes the Event provide childcare facilities for its attendees and speakers?AUnfortunately, we are not able to provide childcare for this eventQWhat are the other ways that a family-friendly environment is being created in the Event?AWe offer our attendees a private nursing room that they can access throughout the event, gender-neutral restrooms, and pronoun stickers.QProvide relevant links related to family friendliness at the Event.Ahttps://events.linuxfoundation.org/riscv-summit/attend/diversity-inclusion/Event Accessibility
QIs the Event in a wheelchair-accessible venue?AYes, we choose to host our events in venues that are wheelchair-accessible. We note this information during our research and site visits in order to find venues that are accessible for all. We also work closely with the venue to ensure we have the best ways to accommodate any attendees who will be using a wheelchair onsite.QAre speakers given guidance about creating slides that are colorblind accessible?AYes, in our pre-event communications and on our website we share a Speaker Guide that includes presentation templates and guidelines. Speakers are directed to create slides that are colorblind accessible.QIs signage at the event and the event website colorblind accessible?AYes, we do pre-event testing of our event website to ensure it is colorblind accessible. We also collaborate with our Creative Services team to ensure that our event signage is colorblind accessible.QDoes the Event provide other accessibility accommodations, or will upon request?AYes, we offer several standard accessibility accommodations, such as accessible washrooms, access to session slides during and after the event, gender-neutral restrooms, nursing rooms, and adequate space and guidance in crowded areas. We also offer several accommodations to attendees based on need, such as sign language interpreters, specialty meals, and sighted guides.QProvide relevant links related to event accessibility at the Event.Ahttps://events.linuxfoundation.org/riscv-summit/attend/diversity-inclusion/#onsite-resourcesEvent Location Inclusivity
QHas the Event’s location been checked against lists of places of concern for the following demographics: sexual and gender minorities, people with disabilities, racial and ethnic minorities, women, or religious minorities?AYes, the event organizers have used resources to research the social and political climate of Santa Clara to ensure all attendees will have a welcoming environment during the event.QHave the Event's dates been checked for other events happening in the same location at the same time that could potentially bring harm to a subset of any attendees?AYes, during our RFP process, we ask venues in the event location to provide information on national and local holidays, as well as additional events that occur at the same time, to ensure that we will not be in a location that will be hosting events or festivals that could cause harm in any form to our attendees.QThe Event website addresses or acknowledges any cause for concern for marginalized attendees.AWe acknowledge and support marginalized attendees by including our Code of Conduct in all pre-event communications, and we also provide local resources for trauma and emergencies on our website and onsite resource flyers.Public Health and Safety
QHave you participated in the Public Health Pledge Badging Program?AQProvide a link to the PHPledge Badges received.AQProvide a link to publicly available information about public health and safety on the event website.Ahttps://events.linuxfoundation.org/riscv-summit/attend/health-safety/