search

badging / event-diversity-and-inclusion

Diversity and Inclusion Badging for Events
MIT License
35 stars 30 forks source link

[Virtual Event] Crossplane Community Day Europe #77

Closed Wendi-West closed 3 years ago

Wendi-West commented 3 years ago

Virtual Event Submission

Requirements

Speaker Demographics

Attendee Demographics

Code of Conduct at Event

Diversity Access Tickets

badging-bot[bot] commented 3 years ago

Thanks for applying to CHAOSS Badging.

Make sure that you have:

badging-bot[bot] commented 3 years ago

Checklist for @germonprez

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

Event Review Checklist

> Initial checks

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

>> Attendee Demographics and Inclusivity

>> Code of Conduct at Event

>> Diversity Access tickets

badging-bot[bot] commented 3 years ago

Checklist for @Ruth-ikegah

Thank you for becoming a part of this Event Badging review.

Make sure you have looked into the following documents:

In order to avoid receiving excessive notifications from this repository, set your subscription status to Not Watching.

Event Review Checklist

> Initial checks

💡 Make sure all the initial checks are marked before proceeding with Metric based checks

> Metric based checks

>> Speaker Demographics and Inclusivity

>> Attendee Demographics and Inclusivity

>> Code of Conduct at Event

>> Diversity Access tickets

germonprez commented 3 years ago

Thanks for the submission @Wendi-West :)

A few questions regarding Speaker/Attendee Demographics:

1) I really liked your answer regarding speaker demographics. Are their going to be keynotes at the conference? If so, could you describe the process by which you ensure DEI in this process?

2) Will the demographic be reported publicly or used internally?

3) With respect to registration you mention underrepresented group in technology (race, ethnicity, dis/ability, LGBTQIA, etc but I do not see this in the registration from. I see:

Do you identify as a person of color? What gender do you identify with? How old are you?

Could you please align these? Either as updating the registration form (best) or modifying the issue.

4) Is there a process by which you will requesting feedback from attendees, either during the conference or with a post-survey, to better understand inclusivity from an attendee perspective?

I look forward to your responses and thanks again for participating in the CHAOSS DEI Event Badging Program!!

Wendi-West commented 3 years ago

@germonprez y'all are going to get sick of me ;)

  1. Crossplane Community Day Europe is a co-located event with KubeCon+CloudNativeCon. The Crossplane event takes place the day before KubeCon. May 4 from 10am - 4pm CEST. There is only 1 Keynote (10 minutes - Diamond Sponsored and it is the sponsor CEO speaking) for Crossplane Community Day, and then it opens to Breakout Sessions and Lightning Talks.

  2. CNCF publishes a transparency report following each KubeCon event that includes overall attendee and speaker demographic information. These conference transparency reports are published and can be viewed on the CNCF website: [https://www.cncf.io/reports/#conference-transparency-reports]The reports are also shared with the Marketing Committee to distribute and posted on Social Media. Prior to the full transparency report being completed, overall conference attendee and speaker demographic information is part of an infographic that is also shared with the Sponsors, Marketing Committee and on Social Media.

  3. Page 3 of the registration form (after selecting registration pass type and providing contact information) includes additional questions (industry type, job level, etc.) and then dis/ability and demographic questions:

Do you have a dis/ability that we should be mindful of as we try to accommodate everyone for this event? Sub question when answer is YES: Please provide additional details here:

Do you identify as a person of color? Sub question when Yes is selected to question above: With which racial/ethnic background(s) do you identify? (check all that apply)

What gender do you identify with?

This question to be used ONLY if “Do you Identify as a person of color” and “How old are you?” are not used ”Aside from gender, if you identify with an underrepresented minority group in technology, please indicate that group below.(I.e. race/ethnicity, disability, LGBTQ, etc.):

How old are you?

  1. On the Diversity + Inclusion page https://events.linuxfoundation.org/crossplane-community-day-europe/attend/diversity-inclusion/#contact-us of the event website we have a section to contact us with ideas "If you have ideas on how we can create a more inclusive event, please do not hesitate to let us know. Contact Angela Brown, General Manager of Events, at angela@linuxfoundation.org" Additionally, we have a D+I Slack Channel where attendees can provide feedback, and on the registration form if someone selected that they have a dis/ability we have a follow up question asking for details regarding the dis/ability that we should be mindful of as we try to accommodate everyone for this event. We run registration reports for the dis/ability question once a week to make note of any suggestions / comments / feedback.

Let me know if this helps to answer your questions or if I can provide any further information.

Thanks! Wendi

germonprez commented 3 years ago

100% not sick of you :)

What you say makes sense and certainly addresses my first question. Thanks!

Wendi-West commented 3 years ago

@germonprez I accidentally hit comment before I was finished. Sorry about that. I've updated / completed the response.

germonprez commented 3 years ago

Got it. I wasn't clicking on the drop down boxes so I wasn't seeing the sub questions. Thanks for pointing that out.

I could not get the Aside from gender, if you identify with an underrepresented minority group in technology, please indicate that group below.(I.e. race/ethnicity, disability, LGBTQ, etc.) box to show up or I don't see it on the page. I'm using Firefox if that makes any difference. Sorry to be difficult on this one but now I'm interested :)

Awesome answer on the 'seeking feedback' part. How is the Slack Channel provided to folks? Is it shared at the event? I could see why you may not want to put it on the webpage.

Wendi-West commented 3 years ago

I inquired about the form and question, and found out that we used to have just the one broad stroke question "aside from gender, if you identify with an underrepresented group in technology..." listed on the form, but have replaced it with specific questions around Gender, Dis/Ability, Race and Age. As those were the areas that one question would cover, but we wanted to track it more intentionally. We use the "aside from gender..." question only if an event did not use the more detailed questions. Upon review of this, I realize that LGBTQ+ is not asked in those other 4 questions. If you have feedback regarding that, we would be very interested. If anyone is applying for a Diversity Scholarship, we do have a specific question "Which underrepresented and/or marginalized group(s) do you identify with?" And then list options: LGBTQIA, Person of Color, Person with a dis/ability, Woman, Other (please specify)

All Access registered attendees receive an invitation to the CNCF Slack and a list of channels specific to the event, including D+I. The list of channels are added to the KubeCon event website, and information on how to join, etc. as well as provided in an all-attendee pre-event email. Each co-located event, such as Crossplane will also have certain topic channels specific to their event, and attendees could post there and be re-directed to the D+I channel, and/or admins and volunteers monitoring the chats could assisted if necessary.

germonprez commented 3 years ago

Super helpful. Thanks @Wendi-West

For the first part, there is an excellent guide from https://github.com/drnikki/open-demographics/blob/master/SURVEY.md that suggests a series of categories that can be used in this regard.

. Ability - Mental and/or physical . Age . Ethnicity . Gender . Race . Religion . Sexual Orientation . Socio-Economic Status/Class

With the detailed set of questions for each at: https://github.com/drnikki/open-demographics/tree/master/doc-source/questions

For the specific issue regarding LGBTQ+, the Sexual Orientation questions could be helpful in this regard. Perhaps it is possible to add a drop down question of Sexual Orientation and include all, or a subset, of the questions from the link provided. This could be LGB + Prefer Not to Specify + Other/Specify.

For the second part, this is fantastic!!

Ruth-ikegah commented 3 years ago

Ayyyyy! I'm late for the party! So much enlightening conversation went on here!

Hi, @Wendi-West Thanks for applying for a D/I badge for Crossplane Community Day :)

I have a question, so as not to repeat the same conversation on your other submissions, one of which I am reviewing. The same thing applies to demographics in that conference right?

Nebrethar commented 3 years ago

@germonprez @Ruth-ikegah

I'm here to confirm, have you finished your reviews? Thanks 😁

Wendi-West commented 3 years ago

@Ruth-ikegah yes, the registration form and demographic questions would apply for the other event (if it's one that I submitted) you're reviewing as well. However, please don't hesitate to ask any questions.

germonprez commented 3 years ago

I won't be making changes to my review @Nebrethar. However! I'd love to hear from @Wendi-West on the one open point I had above on the demographic questions :)

Wendi-West commented 3 years ago

@germonprez I brought this up on a team call this morning, but that was before I had a chance to thoroughly read your response and the links provided. The team member who handles registration was very interested and asked that I share the information you provided. So, she and I will be discussing further tomorrow.

germonprez commented 3 years ago

Fantastic! I'm happy to provide anymore insight where I can. Thanks!!

Wendi-West commented 3 years ago

I will definitely reach out if we need additional guidance! Overall, I'm compiling all of the notes and questions provided through this review process (for all of the applications I submitted) so that we can implement various aspects and improve our event websites and registration forms / questions, display of demographics, etc. This is all very informative and helpful!! And you have all been so lovely to work with!

Wendi-West commented 3 years ago

@germonprez I just found out that you know the "team member who handles registration" I was referring to (sorry about my lackluster description...she's a super star!) Annie Leroux! She asked who I'm working on this with and I gave your name and she told me that she had weekly calls with you when she was assisting with Program Management this past year. Small world!

germonprez commented 3 years ago

Haha! That's awesome :) Tell her hello!

On Thu, Apr 1, 2021, 7:18 PM Wendi-West @.***> wrote:

@germonprez https://github.com/germonprez I just found out that you the "team member who handles registration" I was referring to (sorry about my lackluster description...she's a super star!) Annie Leroux! She asked who I'm working on this with and I gave your name and she told me that she had weekly calls with you when she was assisting with Program Management this past year. Small world!

— You are receiving this because you were mentioned. Reply to this email directly, view it on GitHub https://github.com/badging/event-diversity-and-inclusion/issues/77#issuecomment-812245195, or unsubscribe https://github.com/notifications/unsubscribe-auth/AAFAGUFTNKC5FGXBSI6YNULTGUEOHANCNFSM42CXVB3A .

Nebrethar commented 3 years ago

@germonprez @Ruth-ikegah Thank you for your thoughtful reviews.

@Wendi-West I am going to generate a badge. I'm excited for you! Please let me know if you accept the result or otherwise 😁

Nebrethar commented 3 years ago

/result

badging-bot[bot] commented 3 years ago

Assigned badge: gold Review percentage: 100

Number of reviewers: 2

Wendi-West commented 3 years ago

@Nebrethar I accept!!!! :) Thank you @germonprez @Ruth-ikegah !!!

Additionally, since I have you all here :), for future applications (will be applying again in October for events) should I include all of the information in the initial application sections that reviewers have followed up with / requested? Or keep the application simple and wait for the questions, like we've done thus far? Want to make the process the most efficient and effective for everyone. Thanks!

germonprez commented 3 years ago

Thanks @Wendi-West!

In the future, I would likely recommend that you just answer the questions as appropriate to the event. No history needs to be provided. I'm guessing that through this process, the October events will have slight different submissions so the history is sort of implicitly captured :)

Congratulations and thanks for participating in the CHAOSS DEI Badging Program!!

Ruth-ikegah commented 3 years ago

@germonprez @Ruth-ikegah

I'm here to confirm, have you finished your reviews? Thanks 😁

Yes I am done with my review!

Ruth-ikegah commented 3 years ago

@Ruth-ikegah yes, the registration form and demographic questions would apply for the other event (if it's one that I submitted) you're reviewing as well. However, please don't hesitate to ask any questions.

Alright definitely! Congratulations on your Gold badge and thanks for applying!

Wendi-West commented 3 years ago

@Nebrethar do I use the same link for the badge / graphic that you shared for the Cloud Native Security Day badge? https://svgur.com/s/TX5

Nebrethar commented 3 years ago

/end

badging-bot[bot] commented 3 years ago

Assigned badge: gold Markdown Badge Link:

![Assigned badge: gold](https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/77/&logo=data:image/svg+xml;base64,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)

HTML Badge Link:

<img src='https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/77/&logo=data:image/svg+xml;base64,PHN2ZyB2ZXJzaW9uPSIxLjEiIHhtbG5zPSJodHRwOi8vd3d3LnczLm9yZy8yMDAwL3N2ZyIgdmlld0JveD0iMCAwIDI1MCAyNTAiPgo8cGF0aCBmaWxsPSIjMUM5QkQ2IiBkPSJNOTcuMSw0OS4zYzE4LTYuNywzNy44LTYuOCw1NS45LTAuMmwxNy41LTMwLjJjLTI5LTEyLjMtNjEuOC0xMi4yLTkwLjgsMC4zTDk3LjEsNDkuM3oiLz4KPHBhdGggZmlsbD0iIzZBQzdCOSIgZD0iTTE5NC42LDMyLjhMMTc3LjIsNjNjMTQuOCwxMi4zLDI0LjcsMjkuNSwyNy45LDQ4LjVoMzQuOUMyMzYuMiw4MC4yLDIxOS45LDUxLjcsMTk0LjYsMzIuOHoiLz4KPHBhdGggZmlsbD0iI0JGOUNDOSIgZD0iTTIwNC45LDEzOS40Yy03LjksNDMuOS00OS45LDczLTkzLjgsNjUuMWMtMTMuOC0yLjUtMjYuOC04LjYtMzcuNS0xNy42bC0yNi44LDIyLjQKCWM0Ni42LDQzLjQsMTE5LjUsNDAuOSwxNjIuOS01LjdjMTYuNS0xNy43LDI3LTQwLjIsMzAuMS02NC4ySDIwNC45eiIvPgo8cGF0aCBmaWxsPSIjRDYxRDVGIiBkPSJNNTUuNiwxNjUuNkMzNS45LDEzMS44LDQzLjMsODguOCw3My4xLDYzLjVMNTUuNywzMy4yQzcuNSw2OS44LTQuMiwxMzcuNCwyOC44LDE4OEw1NS42LDE2NS42eiIvPgo8L3N2Zz4K' alt='D&I Badging badge state: gold'/>
Nebrethar commented 3 years ago

Thank you @Wendi-West and congratulations again! We have no link attached to that SVG so it can be used for any badging event. The URL in each markdown badge will link to the original application, but these links are much longer.

Here is the linking version of the SVG, as taken from the above bot comment, and its link:

D&I Badging badge state: gold

https://img.shields.io/badge/D%26I-Gold-yellow?style=flat-square&labelColor=583586&&link=https://github.com/badging/event-diversity-and-inclusion/issues/77/&logo=data:image/svg+xml;base64,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