Improve the aethetics of the emails we are sending

[danhgov]

Currently, all of our emails are based on this very simple template that has been uploaded to GC Notify:

This ends up with emails that look like this:

I don't think we need the province's logo to be there at all (I'm guessing it was added by OpenPlus), as most people receiving these are part of the BC Gov, or at least have an IDIR. I'd suggest that it:

• be a much smaller logo, if at all
• be for the Ministry of Finance, not the Government of BC
• be in the footer, not the top of the email
• include some text about the Data Catalog:
  • a link to the main DC page
  • the text "Ministry of Finance Data Catalogue"
  • perhaps the name of a person to contact
  • etc

In addition to the footers of these emails, I suggest we might want to rework the content. Currently it is very abrupt: "Review needed:", and a list of links to click. Might be nice to have "To uphold the trust of our users in the Data Catalogue, it is important that the records be reviewed periodically..." etc.

In addition, rather than just listing which records need review, it might be nice to also include the last time each was reviewed, and how often they are set to review. e.g. "Database XYZ - should be reviewed every 6 months, was last reviewed Jan 15, 2024. Next review is due 18 days from now, on July 15."

And these are just the ideas of a lowly developer. It might be nice to get Srushti or Vanessa to weigh in on this, too. :-)

[NicoledeGreef]

I like your ideas, @danhgov and I will flag this one for a UX consult as you mentioned.

[danhgov]

There is also the other email:

Subject: An asset you have bookmarked has been updated Body: The following asset has been updated: \

Issues to resolve:

• There is needless redundancy between subject and body
• There is no introduction, reminding the recipient why they might care about the update
• The term "Asset" is needlessly generic and doesn't match the terminology used in the site. I think it should be called a "Metadata Record" or a "Data Set".

Here are a couple ideas for how to rewrite.

• "IMB just made updates to CHEFS Form 'XYZ' data set, which you have bookmarked."
• The Oracle report 'ABC' was just updated by the Property Taxation Branch in the Finance Data Catalogue. You have bookmarked this metadata record, which is why we are letting you know about it.