OCM - Onboarding Judy Wolstenholme

trishreimer commented 2 years ago

Onboarding checklist for new team members

This should be created at least a couple of days before a new member comes on board.

IDIR

[ ] Complete the form located at "R:\ARCS\HR 1300-1999\01 General\Onboarding Offboarding", which is stored on an internal drive and must be accessed by staff.
[ ] Submit to IT Operations Support. This form should be emailed to the Registries Executive Assistant. Currently this role is held by Michael Leung.

Legacy Applications

[ ] Access to legacy applications is requested through the IDIR form listed above. This form should be emailed to the Registries Executive Assistant. Currently this role is held by Michael Leung.

Business Registry

[ ] Requests for access to any Registries applications should be sent to IT Operations Support.

GitHub & ZenHub

[ ] 1. First, the new user is to go to github.com to register their account (using all lower-case for their name if it's a new account)
[ ] 2. Next, the new user is to verify that 2 factor authentication is enabled
[ ] 3. Once the account creation and 2fa are completed, add an SRE and Priority label to this ticket
[ ] 4. Comment on this ticket to indicate which project /team/product does this member need and move this ticket to the Priority pipeline on the SRE board
[ ] 5. Once added, the employee will need to install the Zenhub plugin in the Chrome browser - https://chrome.google.com/webstore/detail/zenhub-for-github/ogcgkffhplmphkaahpmffcafajaocjbd

RocketChat

[ ] New user to download the RochatChat App and follow the instructions to Register a new account. (IT Operations Support will assign requests for access to the Business Registry to Relationships BA's (Melissa and Amit))

Meeting Invitations

[ ] The new team member has been invited to all of the required scrum team meetings and ceremonies by the team Scrum Master
[ ] The new team member has been invited to all of the cross-team events by the Release Train Engineer (sprint demo, dev tech demo)

Business Context

[ ] The new team member has been informed of the Team Vacation Calendar and have added their name to it
[ ] Set up meeting for business context knowledge transfer
[ ] The new team member's contact information has been added to the "Team BCR Overview" document https://citz.sp.gov.bc.ca/sites/SBC/REG/Projects/MVSM/_layouts/15/WopiFrame.aspx?sourcedoc={5F6ECE64-702C-49BF-A02F-8B46ABF5B67E}&file=Team%20BCR%20Overview.xlsx&action=default

OpenShift

[ ] Required for developers, Patrick Wei or Richard Armitage would advise the user to send a web access request through https://github.com/BCDevOps/devops-requests/issues/

OpenShift NameSpace Access

[ ] For developers and completed by Admin: Patrick Wei, Kial Jinnah, or Richard Armitage.

Google Drive Access for Knowledge Sharing Videos

[ ] Read access to https://drive.google.com/drive/folders/1tl3h0XnZZdlOR440CJjM-KHvvHgXCHoV (currently Linda, Maribeth and Trish can share this)

Ops Team Onboarding

[ ] Developers or BAs are added to Ops repo
[ ] Develooers or BAs are given Edit permissions for the Knowledge Base (Ops Google Drive folder https://drive.google.com/drive/folders/1KK_IFAdAJz9-d7rPwUYYoFXBOfBzqlZx?usp=sharing)
[ ] BA have access to shared BA inbox
[ ] Set up overview meeting with another Dev/BA to cover process and common requests (including review of the Knowledge Base and how to contriburte)
[ ] Access to prod dashboard and databases (read-only for BAs to review client status for requests - SOFI, Namex and Business Registries)
[ ] Set up meeting for training on an overview of each application and each DB.
[ ] If available, API testing training using Postman

Maribeth-Wilson commented 2 years ago

@ozamani9gh let me know if I can assist with any of this.

ozamani9gh commented 2 years ago

@Maribeth-Wilson yes please provide her:

GITHUB ID: JudyWolstenholme GOV EMAIL: judy.wolstenholme@gov.bc.ca IDIR: JWOLSTEN

Also whos access should i clone for her setup.

Maribeth-Wilson commented 2 years ago

Mine would be fine. Thank you

Maribeth-Wilson commented 2 years ago

IDIR is JWOLSTEN

Maribeth-Wilson commented 2 years ago

updated Github ID: JudyWolstenholme

ozamani9gh commented 2 years ago

@Maribeth-Wilson I have setup all of her access, please get her to download Zenhub chrome extension.

Send her the link to the zenhub board she needs, and ask her to log on to zenhub, using the GITHUB Sign in (not user/pw form). She will sign in to github, then a 2FA will be sent to her phone, once she puts the code in, she should see the board

ozamani9gh commented 2 years ago

@Maribeth-Wilson Judy now has access to OCM Board. I will do some training with her on Monday.

feel free to close this ticket.

Maribeth-Wilson commented 2 years ago

Thank you so much @ozamani9gh. Closing this ticket now.

bcgov / entity

OCM - Onboarding Judy Wolstenholme #14510