Verify Name Examination consent for Continuation In process

[Mihai-QuickSilverDev]

• [ ] Connect with Names unit and identify how the consent to continue in is handled for named continuation in.

[severinbeauvais]

Moved to new epic.

[NaveenHebbale]

@OlgaPotiagalova I have discussed with @Oge01 & Name Examiner-Kathryn. Name request Step 1) Client requests for Continuation IN name similar to the Home Jurisdiction name 2) The Name Examiner will review the Name, whether it is per BC standard or not, and approve conditionally. Staff will draft email for consent to Continuation IN 3) The client provides Consent to Continuation IN through email to Staff 4) Consent Staff/Registry Staff will review and approve name requests to full depend upon the document.

The same workflow can be used after our new workflow.

If you are ok , We can close this ticket

[NaveenHebbale]

After name approval - Email notification need to be changed

[ozamani9gh]

@NaveenHebbale please reach out to Business Staff that need a consent letter for continuation in filing. Can the same consent letter be used for this process that the Name Examiner receives before approving a name.

@iamjtodd do you store the consent letter sent to you by a client for NR Approval anywhere in the system, or is it just an email you file away.

[iamjtodd]

Hi Omid,

Names staff do not action the consent letters. They are done by the consent team under Elizabeth and I believe the emails are filed away/archived.

Thanks,

Joshua Thiessen Senior Registries Analyst | B.C. Registries and Online Services Service BC Ministry of Citizens’ Services Web: http://www.servicebc.gov.bc.ca/http://www.servicebc.gov.bc.ca/ “Access to government services made easy”

From: Omid Zamani @.> Sent: Tuesday, May 21, 2024 3:00 PM To: bcgov/entity @.> Cc: Thiessen, Joshua CITZ:EX @.>; Mention @.> Subject: Re: [bcgov/entity] Verify Name Examination consent for Continuation In process (Issue #15311)

[EXTERNAL] This email came from an external source. Only open attachments or links that you are expecting from a known sender.

@NaveenHebbalehttps://github.com/NaveenHebbale please reach out to Business Staff that need a consent letter for continuation in filing. Can the same consent letter be used for this process that the Name Examiner receives before approving a name.

@iamjtoddhttps://github.com/iamjtodd do you store the consent letter sent to you by a client for NR Approval anywhere in the system, or is it just an email you file away.

— Reply to this email directly, view it on GitHubhttps://github.com/bcgov/entity/issues/15311#issuecomment-2123509235, or unsubscribehttps://github.com/notifications/unsubscribe-auth/AWIDV4D76XATGR7P3MUZTDTZDO7X3AVCNFSM6AAAAAAUYAJKLWVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMZDCMRTGUYDSMRTGU. You are receiving this because you were mentioned.Message ID: @.**@.>>

[OlgaPotiagalova]

We are not going to request a Consent letter from the foreign jurisdiction during Name Request stage of the Continuation In process. Instead we are going to advise that the Consent is required during Continuation In filing. So the Consent letter is required to be uploaded only once. This decision has been already previously made. Also confirmed with Linda on May 31, 2024

Tickets to be created to address the workflow.

[NaveenHebbale]

@oanyahuru whether we need to create a Business Process for Name examiner. Since the Name examiner will not use a conditionally approved function

[oanyahuru]

@NaveenHebbale we would need to, if this were a new process or if it had not been captured already. Lets have a chat about this. My ZH handle is @oanyahuru. Oge1 refers to another person

[Mihai-QuickSilverDev]

Hi All,

• [ ] The future Name Request / Name Examination process needs to be updated to reflect the removal of the Continuation In consent attachment to the NR.
• [ ] The future Business process needs to be updated to reflect the new designed and approved approach.

@oanyahuru Oge, if you find yourself in a time crunch between Assets and Document Indexing, I could cover the Names portion of this request. @OlgaPotiagalova

[severinbeauvais]

I believe a Continuation In NR doesn't prompt the user for a consent attachment, so perhaps the only change is for staff to NOT request a consent attachment as a condition of approving the NR?

Also, consider that there is a "numbered" Continuation In flow that doesn't use a NR anyway.

[severinbeauvais]

@NaveenHebbale , there are 2 other tickets that discuss consent in NR. Please review and combine/close duplicates. Thanks.

[vikas-gov]

@janisrogers @jacqueline-williams-549 to review this ticket