Email Certificate to Applicant when the application has been processed

[mbertucci]

Mikaela: update this story

📖 User Story

As an Host Applicant who has submitted an application,
I want to receive an email notification with all relevant details when my application is approved,
so that I am informed of my approval and have all the necessary information at my fingertips.

Context:

Email is sent after the application has been flagged with any of the following application statuses

🎨 UX/UI Link:

📏 Business Rules

• [ ] Email Trigger: The email must be triggered immediately after the registration certificate has been created
• [ ] Data Accuracy: The email must include accurate details as stored in the application database (Application Number, Property Nickname, Property Address, Applicant's Name, Registration Number, Date Issued, Expiration Date, Type of Offering, Registrant Name, Property Host Name).
• [ ] PDF Attachment: The Registration PDF must be generated and attached to the email correctly, with no errors or omissions.
• [ ] Delivery Confirmation: The system should log the successful sending of the email, and handle any failures according to the error handling process.
• [ ] need a blurb on who to contact for changes to the registration

🎭 Story Scenarios

Scenario 1: Approval Email NotificationGiven an applicant submits an application,

When the system updates the status to Automatic Approval, Provisional Approval, or Full Review Approval,
Then an email notification is sent to the applicant,
And the email includes the Application Number, Property Nickname, Property Address, Applicant's Name, Registration Number, Date Issued, Expiration Date, Type of Offering, Registrant Name, Property Host Name, and the Registration PDF as an attachment.

Email Message Body

Subject: Your Application #[Application Number] Has Been Approved!

---

Dear [Applicant Name],

We are pleased to inform you that your application #[Application Number] has been automatically approved.

Below are the details of your application:

-Property Nickname: [Property Nickname]
-Property Address: [Property Address]
-Applicant Name: [Applicant Name]
-Registration Number: [Registration Number]
-Date Issued: [Date Issued]
-Expiration Date: [Expiration Date]
-Type of Offering: [Type of Offering]
-Registrant Name: [Registrant Name]
-Property Host Name: [Property Host Name]

Please find attached the Registration PDF for your records.

If you have any questions or need further assistance, feel free to contact us.

Thank you for your application.

Scenario 2: Email Includes All Required DetailsGiven an application is automatically approved,

When the system prepares the approval email,
Then the email should contain the following details:

• Application Number
• Property Nickname
• Property Address
• Applicant's Name
• Registration Number
• Date Issued
• Expiration Date
• Type of Offering
• Registrant Name
• Property Host Name
  And the Registration PDF should be attached.

Scenario 3: Email Attachment ValidationGiven an application is automatically approved,

When the system sends the approval email,
Then the Registration PDF should be correctly attached to the email,
And the PDF should be accessible and not corrupted.

🌐 Accessibility Scenarios

### Keyboard Users Scenario: Comprehensive Keyboard Navigation Given I am a keyboard user on the website When I use the Tab key to navigate through the website Then all interactive elements should be accessible and highlighted And I should be able to activate these elements using the Enter or Space key Scenario: Full Content Accessibility via Keyboard Given I am a keyboard user navigating the website When I traverse through different pages and sections Then all content should be fully accessible using the keyboard alone And there should be no traps that prevent me from navigating away using the keyboard ### Screen Reader Users Scenario: Accessible Image Descriptions Given I am using a screen reader on the website When I encounter images Then each image should have descriptive alt text that conveys the same message as the image Scenario: Structured Navigation for Screen Readers Given I am navigating the website using a screen reader When I move through different page elements Then the content should be structured with proper headings And the reading order should be logical and sequential Scenario: Descriptive Form Fields Given I am filling out a form using a screen reader When I navigate through the form fields Then each field should be clearly labeled with descriptive text And instructions should be directly associated with their respective inputs ### Low Vision Users Scenario: Effective High Contrast Mode Given I am a user with low vision on the website When I enable high contrast mode Then all content should display with high color contrast suitable for low vision And the layout should remain coherent and unchanged Scenario: Text Resizing Accommodation Given I am a user with low vision on the website When I increase the text size Then the text should resize without loss of information or functionality And the page layout should adapt accordingly without disrupting the user experience Scenario: Personalized Styling Preferences Given I am a user with low vision adjusting settings on the website When I customize my styling preferences, including colors, fonts, and spacing Then these adjustments should be applied consistently across all pages And the changes should persist during my entire session or until altered by me

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🌍 Global Scenarios

## Data Validation # Mikaela to confirm: Do we need to do these for MVP - data validation required for inputing data in the right format - as defined by business rules. ### Internet Connection #### Standard Internet Connection Given I am accessing the website from a standard internet connection When I navigate to any page on the site Then the page should load completely within 2 seconds, ensuring a fast and efficient user experience. #### Low-Speed Internet Given a user accesses "Application Details View" with a low-speed internet connection defined as under [specific speed] Mbps When the user attempts to load and interact with the dashboard page Then the "Application Details View" should prioritize critical content and functionality, loading essential elements first to ensure usability. #### Mobile Responsiveness Given I am accessing "Application Details View" on a mobile device When I click on the "any" link Then "_____ " should display correctly and be easily editable on my device, ensuring a responsive design.

[mbertucci]

Logos?

[mbertucci]

Use GCNotify for emails

[mbertucci]

@mbertucci update the story.. notification to state that the application has been processed and to go back in to the applicaiton.. could create a new story for this.

[fionazhou-jsb]

@stcepeda I drafted an email template for this story. Can you pls review? https://bcgov.sharepoint.com/:w:/r/teams/09399/Shared%20Documents/Product-Scrum%20Team%20Chat/Business%20Requirements/Email%20Templates/Template%20-%20Application%20Status%20Change.docx?d=wf45cd4063cc843f1b2d79334ea49c5fc&csf=1&web=1&e=fZ1RQj Thanks. cc @mbertucci