Definition of Done

[jackwingsam]

Scheduling meeting

• Communicate with participants
• Send Outlook invite
• Required participants accept the invite

Conduct meeting

• Create Mural board
• Have the meeting
• Save recording and referenced emails in appropriate folder
• Store MS Teams chat (before they disappear)
  • Save relevant chats in appropriate folder

Analyze meeting

• Clean up transcript and add timestamps
  • remove facilitator quotes from transcript
  • remove of unnecessary filler words (um, ah, you know, like, etc)
  • use ellipses ... to condense participants' quotes
  • use square brackets [] to add context or references
  • try and keep amount of text to fit 6 lines in a standard 168px x ###px Mural rectangle stickie
  • combine quotes if 2+ participants talk about the same topic
• Transfer transcript to Mural stickies
  • transfer chat/email content to Mural board
  • tag stickies appropriately
  • sort stickies into topics and sub-topics
• Copy contents to Everythingboard
• Move Mural board to archive folder
• Name recording, transcript and referenced chats/emails according to convention