Get Open Data Licence (ODL) for Park Name dataset

[JLWade]

Description

We would like to have an open data licence on the park name data register and have this available in the bc data catalogue because it will permit a wide range of uses of this data, including commercial use and re-distribution.

Acceptance Criteria

Start the ODL checklist:

• [x] fill out the fields in the checklist to the best of my knowledge - @kgorana - deadline: 2024-07-02
• [x] find the people/offices who need to be contacted to get approvals as a part of completing the checklist - @kgorana - deadline: 2024-07-02
• [x] draft a message for Jess and Darcie to send to these contacts - @kgorana - deadline: 2024-07-02
• [ ] Emails are sent to these identified contacts - @JLWade and/or @meyerdarcie - deadline: 2024-07-xx
  • [x] a dataset copy is prepared to help get approvals - @meyerdarcie - 2024-08-07
  • [x] ticket for this task is #516
• [ ] all required approvals are granted (mentioned below in order of urgency):
  • [ ] Privacy Officer
  • [ ] Information Security Officer (MISO)
  • [ ] Intellectual Property Program
  • [ ] Legal Service Branch
  • [ ] Government Communications and Public Engagement ministry contact
  • [ ] Data Custodian (need to identify one)

Uploading the dataset in BCDC:

• The park name dataset can be published at any time during this process on BCDC, but it won't be visible to anyone other than the Editor/s until the metadata record status is changed from 'Draft' to 'Published'
• For it to be visible to the public, refer to #500

Completing the checklist:

• [ ] checklist meets the requirements of Open Information and Open Data Policy
  • [ ] checklist is approved by Data Custodian
  • [ ] checklist is approved by Deputy Minister (or delegate)

Submitting the checklist:

• [ ] Refer to the instruction
• [ ] Change the status of metadata record created in #507 to 'Pending Publish' or Open a ticket request in their system?
• [ ] Attach the following:
  • [ ] completed, reviewed, & approved checklist
  • [ ] Created metadata record in #507
• [ ] the ticket either gets approved and the status gets updated to 'Published' or they ask us to make changes
• [ ] The dataset is now ready to be published by the Data Custodian (Refer to #500)

Development Checklist

• [ ] all items on the checklist are complete
  • [ ] @kgorana to fill out checklist
  • [ ] highlight any areas where specific people need to be reached out to
• [ ] @JLWade and @meyerdarcie reviews it and give the next steps
• [ ] track status of the required approvals in the AC above to keep it up-to-date

Dependencies

Blocked by:

• [ ] Understanding the Open Data process and BC Data Catalogue
• [ ] Reviewing the ODL workflow and Metadata Readiness
• [ ] Checklist provided by @kgorana
• [ ] Contacting 4 required parties
• [ ] Data Custodian is identified

Blocking: #500

Definition of Ready

• [ ] Acceptance criteria are included
• [ ] Design / Solution is accepted by Product Owner
• [ ] Dependencies are identified (technical, business, regulatory/policy)
• [ ] Story has been estimated (under 13 pts)
• [ ] ?

Definition of Done

In Progress:

• [ ] Acceptance criteria are tested (Functionality meets the acceptance criteria defined in the ticket)
• [ ] Work is traceable in GitHub
• [ ]

PO Review:

• [ ] Acceptance criteria are tested (Functionality meets the acceptance criteria defined in the ticket)
• [ ] Reviewed and approved by Product Owner
• [ ]

Notes

• [x] prior to getting licence: Kavi to research the people/group to contact in order to initial the process, and send this information as a list by email to Jess

[JLWade]

https://catalogue.data.gov.bc.ca/

[Dianadec]

@JLWade do you have any updates about this ticket? Is progress captured elsewhere?

[JLWade]

no update :( I need to reach out to a couple folks to get this moving. Wonder if I should remove form sprint and add it to a future one where I feel there is capacity to do it instead of continuing to carry it over?

[Dianadec]

@JLWade yeah that sounds good. We can work together to define this ticket a bit more to make it feel more achievable :)

[JLWade]

@kgorana to set up time with Jess to go over checklist and next steps

[kgorana]

moving to blocked until we hear back from the three teams that need to be contacted:

• Privacy Officer
• Information Security Officer (MISO)
• Intellectual Property Program