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betatim / jupyterday-europe

:star: Organising jupyter day Europe
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CERN #2

Open betatim opened 8 years ago

betatim commented 8 years ago

Bringing people on-site at CERN is tricky, we need to register each one.

A possible room that requires less administration and is very cool is the Globe.

mickypaganini commented 8 years ago

So, I found out that the Globe might not be the best solution. I don't know whether the recent restoration work involved the auditorium in the Globe or not, but, if it didn't, that room is not quite suitable as a workspace with laptops (needing charging and a comfortable desk space). It's more suitable for talks.

A better option might be the council chamber --> great work space, charging + microphones, layout that encourages interaction and group work, ...

For that, we would have to have guests register with CERN at least a couple of days in advance to get access to the site. Not a problem, but it needs to be done.

We will need volunteers to lead groups of participants from the visitors entrance to the council chamber.

(It might also solve the food problem: we can have participants eat at R1.)

We would have to check the room availability and book it ASAP if we plan this on a Friday.

We will also have to instruct participants to register their laptops in advance to be fully set up to use the CERN wifi (unless they have eduroam).

betatim commented 8 years ago

Sounds like council chamber is indeed a better choice. We could use the smaller rooms there for smaller sessions that go on in parallel.

I could ask Francois Grey how they organise meal vouchers for R1 during the webfest.