Outline for UC Davis Chapter Social

[JeffTheAggie]

Jack Box Social

Target Audience: UC Davis Bit Project Chapter

Time duration: Approximately 1.5 hours

Marketing: Ask Becca to post in Chapter-Davis Channel (or in Becca style)

• Promote within team channels?

  Schedule

• Start off as introducing members of UC Davis Bit Council and their roles
• Explain the importance of each of the departments of Bit Project explain how despite those differences, we can all work together as a team :’))
• Go into team-building activity (start setting up Jackbox)
• Use break-out rooms to assign teams and then they can fully take advantage of the team-building activity remotely
• Spark Conversation for members: Ask audience their name, major, year, insert random fun fact about themselves

  Schedule for JackBox (live stream + Zoom)

• Put up Jackbox code
• Sort attendees into teams
• One person from each team will join the Jackbox game
• Put into breakout rooms with their respective teams
• After game, repeat
• If problems, have moderator troubleshoot

  Plan for Jackbox

• Shreya as moderator
• Rebecca as moderator

  Logistics

• Date: July 18th
• Time: 4 PM
• Marketing: advertise event through general channel
• How to address audience: Market it in channels (within slack channel)
• Materials for what the Design Team can use: make a design related to Jackbox (characters and symbols for the game)
• Goal of Event: Introduce Chapter to the Bit Project Organization as a whole and to increase interaction within different departments (size will be of at least 20 people)
• Method to Involve many students: Ice-breakers (Name, Major, Fun Fact, Pronouns, etc…) in break-rooms
• Measure for the success of the event: Make a poll in terms of figuring out if the audience had fun, what we could improve for events in the future as a future board (use airtable or the google forms)

[shreythecray]

Looks good, add @beccatran as the moderator for this event and you should be good to go!

Still need:

• [x] when is this event -> how will marketing look? what materials do you need from me to market this (design team?)
• [x] what is your goal for this event? how many students?
• [x] what steps are you taking to involve as many students as possible
• [x] how are you going to evaluate the success of this event?

[shreythecray]

1. Marketing needs to be organized by Matt and go through @shannon-leone (ask about templates)
2. Target audience is all of the Bit Project community
3. Event needs catchy name and tagline for marketability

I’d suggest reaching out to directors promote to their teams for higher engagement 🥳🥳🥳

This looks good so far 🌮