On Tuesday 7th November we held squad leads off-site meeting with all squad leads in attendance (Karlos, Francesca, Maria, Martin, Carla) and Peter, Kasia, Shivam, Ant, Robin.
The objective of the meeting was to conduct a retrospective on current process, celebrate successes and come up with a list of improvements. The idea is to implement the improvements and review them in 3 months. The following actions came out (in the order of the discussion with zero actions topics listed at the end):
Briefs:
For management of briefs send a brief to Kasia, she'll upload it to the folder for briefs and update the backlog - owner: squad leads
Meetings:
UX catch up every 2 weeks is needed - owner: Carla
Add meeting descriptions and "at the end of this meeting we will..." to all meetings - owner: squad leads
Have meeting notes after meetings - owner: everybody
Limit the number of open laptops and use of phones in meetings - owner: everybody
Meetings in the afternoons are good - owner: everybody
Split progress update from demos to a separate meeting, investigate - owner: Peter
Stand ups:
Stand up format is to go through cards - owner: squad leads
Planning:
Estimate tasks - owner: everybody
Training on how to estimate/ conversation with Carla - owner: Ant
In estimation session look retrospectively at previous estimations and compare (find formulas) - owner: everybody
Calculate (plan for) extra time before working on a feature and write a brief for it - owner: everybody
Keep maintenance epics - owner: squad leads
Macro planning for product squads - owner: Kasia
Scrum of scrums:
Ask for help in scrum of scrums - owner: squad leads
Backlog:
Epics must be created when work get scheduled for an iteration - owner: squad leads
Beyond iteration track work as you feel is best, create epics for iteration - owner: squad leads
Zenhub/ Github:
Create a pull request for changes to designs and merge once it's agreed, experiment with feature branches - Owner: Carla to trial, Ant and Robin to run a workshop for all designers
Epics must be created when work get scheduled for an iteration - owner: squad leads
Create cards before planning meeting - owner: everybody
Get access to Zenhub for engineering managers - owner: Peter
Demos:
Leave it to squad leads to demo - owner: squad leads
Miscellaneous:
Nominate scrum master on an iteration basis - owner: squad leads
Find ways to collaborate with stakeholders - owner: squad leads
Tie our work to Mark's roadmap items - owner: squad leads
Share backlogs with engineers - owner: squad leads
Check that you're subscribed to webteam mailing list - owner: everybody
Communication on what's the whole story (process) - owner: Kasia
Teams:
none
Ideas we agreed not to implement:
How do we make time for implementing actions from retro?
Make cards for retro actions, invite external person to run, find a place for notes, get rid of Trello
Training: how to schedule and make time for maintenance in an iteration?
Stand ups - run from rooms or bring a laptop
Delegate the responsibilities of a squad lead
Standardise how we collaborate with stakeholders
Demo presenting - from the middle of the room but only if people want to do that
On Tuesday 7th November we held squad leads off-site meeting with all squad leads in attendance (Karlos, Francesca, Maria, Martin, Carla) and Peter, Kasia, Shivam, Ant, Robin.
The objective of the meeting was to conduct a retrospective on current process, celebrate successes and come up with a list of improvements. The idea is to implement the improvements and review them in 3 months. The following actions came out (in the order of the discussion with zero actions topics listed at the end):
Briefs:
Meetings:
Stand ups:
Planning:
Scrum of scrums:
Backlog:
Zenhub/ Github:
Demos:
Miscellaneous:
Teams:
Ideas we agreed not to implement: