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carpentries / 2022_Bylaw_revision

Repository to organise the 2022 revision of the bylaws
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Conflict of interest for EC members #10

Closed konrad closed 1 year ago

konrad commented 2 years ago

Please check the discussion in the 2020 bylaw revision repo.

kariljordan commented 2 years ago

Per the EC meeting on 2022-07-19, we will create a form to declare conflicts of interest each term. In the bylaws we need to include that conflicts of interests are declared every term for EC members. Also include ramifications for what happens if you do not declare your conflict of interest.

The Governance Committee and Chair of the EC checks declarations.

kariljordan commented 2 years ago

A conflict of interest declaration form has been drafted and will be voted on at the quarter 4 EC meeting. This issue asks whether this form should be added in the bylaws.

konrad commented 2 years ago

The Government committee suggest that we have a new section in the bylaw right above the section "Removal" that is called "Conflict of interest". It should contain the following text:

Each member of the Executive Council of The Carpentries must sign the Conflict of interest declaration form at the beginning of their term and must report in case potential new conflicts of interest are occurring.

The Carpentries Conflict of interest declaration form with be put into the Handbook below the section "Transfer of member responsibilies".

konrad commented 2 years ago

The form might also be put in another location in the Handbook like a general on-boarding check list (discussed in the officers meeting).

kariljordan commented 2 years ago

This is great! Feel free to submit a PR and bring this update to the Q4 meeting.

yabellini commented 1 year ago

I added the PR to modify the Bylaws with the COI. Should I also create a PR for the Handbook ? Let me know, please!

kariljordan commented 1 year ago

Hi @yabellini, the bylaws are embedded in the handbook, so the PR you submitted is all we need.

Since this is a change to the bylaws it requires a vote. You can entertain a motion via email. Let me know if you need assistance.

yabellini commented 1 year ago

We already voted for this by email. What should we do so we close this issue and we can merge the #884 PR ?

kariljordan commented 1 year ago

Yes, this is ready to be closed.

yabellini commented 1 year ago

Close by PR - Adding COI instructions to bylaws #884