Describing “parliamentary procedures” for EC (and other?) meetings

carpentries / 2022_Bylaw_revision

Repository to organise the 2022 revision of the bylaws

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Describing “parliamentary procedures” for EC (and other?) meetings #11

Closed konrad closed 1 year ago

konrad commented 2 years ago

Look at the discussion in the 2020 bylaw revision repo.

Working document on Google docs.

Open question - should this become part of the bylaws or a separated document? This would make it possible to change it faster.

kariljordan commented 2 years ago

Parliamentary Procedures for Executive Council Meetings were approved at the quarter 3 meeting of the Executive Council (minutes will be published in December).

This issue asks whether parliamentary procedures should be included in the bylaws.

yabellini commented 2 years ago

As this is a procedure, I understand can be outside the bylaw. We can mention in the bylaw that the EC will use the Parliamentary Procedures for Executive Council Meetings to conduct their meetings and that it.

konrad commented 2 years ago

The suggestion of the Governance committee would be to put the parliamentary procedures into the Handbook. Replacing the "Meetings" section by "Parliamentary procedures". In the bylaws we link to that section. For this the section "Regular Meetings and Quorum" part would be change from

The Executive Council must meet at least ten times per year, either in person or online. Quorum for meetings of the Executive Council is five Members, including at least one Council-elected and one Community-elected Member.

to The Executive Council must meet at least quarterly, either in person or online. The meetings follow the parliamentary procedure documented in the Carpentries Handbook. Quorum for meetings of the Executive Council is five Members, including at least one Council-elected and one Community-elected Member.

(linking to the section)

kariljordan commented 2 years ago

This is PERFECT! Since we are not changing the bylaws, this does not require a vote. Anyone from the Governance Committee can therefore either:

Submit a PR for this change, merge it, and provide an update during your standing committee report at the Q4 meeting
Submit a PR for this change, leave it open, provide an update at the Q4 meeting, and merge it after

How would you like to proceed?

yabellini commented 2 years ago

Creating PR on the bylaw with this change: https://github.com/carpentries/docs.carpentries.org/pull/870

We still need to change the Handbook.

kariljordan commented 1 year ago

Closing this issue is the PR mentioned above was merged.