elichad
commented
1 year ago Thanks for creating this issue, @annajiat! We are currently reworking our automated email system and will look to include this information in our updated instructor acceptance email template. I'm adding this to that GitHub project accordingly.
(tagging @pbanaszkiewicz FYI)
At https://amy.carpentries.org/dashboard/instructor/teaching_opportunities/ Once the instructors get accepted to a workshop and they receive the introduction emails, they lose access to the workshop notes which includes crucial details like timing and time zone. Though instructors check those before applying, they are still valuable while as the introduction emails are sent one to two months earlier. The checkbox "Show only workshops I have applied to" does not help at this stage. It is only helpful if the introduction email was not sent.
The notes are a valuable resource to 1) add note on calendar to minimize future potential scheduling conflicts 2) start drafting the workshop website 3) set up meeting polls as instructors who are available to teach during the timing of the workshop will most likely be able to attend a planning meeting during similar timings as well 4) seek clarification during planning meeting with the host and other instructors
Currently, instructors have to wait for the host to effectively remember to share the same notes which were shared with The Carpentries while requesting for the workshop. There is sometimes an expectation from the host that the provided instructors are aware of those notes, but unfortunately the instructors cannot meet that expectation as they no longer have access to those.
Example of a note from a workshop: "Online @ Some University Software Carpentry (Shell, Git, Plotting and Programming in Python) 28-30 August 9:00 am - 3:00 pm Mountain Standard Time
Our anticipated audience are researchers and students who are novices to Python, the shell, and Git. These are researchers who will use these skills for data analysis in various domains. We would like to provide enough information to be able to effectively use these tools on the supercomputer.
Online. Zoom will be the conferencing platform that is used."