elletjies
commented
2 months ago I would like to keep the content the same as in the handbook, but we will need to look how the links change
Closed elletjies closed 1 week ago
elletjies
commented
2 months ago I would like to keep the content the same as in the handbook, but we will need to look how the links change
maneesha
commented
2 months ago Moving this to the handbook repo.
maneesha
commented
2 months ago @elletjies it looks like you have copied over content from the current handbook.
We also have content in the new handbook (https://carpentries-beta-handbook-preview.netlify.app/community/community_session_host). Our goal is to make each community role's handbook follow the same format, so that a user coming to each of them will have the same experience. Can we consolidate this so it follows this format:
elletjies
commented
2 months ago @maneesha thanks - I will need to work more on this during the next round. Is this ok?
maneesha
commented
2 months ago Yes - please do!
elletjies
commented
2 months ago @maneesha will it be possible to only have the content in the handbook and then link it back from the Carpentries website?
maneesha
commented
2 months ago @elletjies Yes, that is the plan. The content will be in the handbook and linked to on The Carpentries website (and where ever else you want to link to it)
elletjies
commented
1 month ago @maneesha can we change the schedule https://carpentries-beta-handbook-preview.netlify.app/community/community_session_host#id1 to have the grey scale like here https://carp-new-website.netlify.app/support/sponsorship/. It might make it easier to read. Can we also add this gif above the table?
elletjies
commented
1 month ago I am working on this PR - https://github.com/carpentries/handbook-beta/issues/112
maneesha
commented
1 month ago @elletjies some of your changes to this section came in before it was actually ready for review, so it would be good to have you look over this again to be sure all your suggestions were incorporated.
See here: https://carpentries-beta-handbook-preview.netlify.app/handbooks/community_session_host
Please consider the following when you review:
elletjies
commented
1 month ago @maneesha some notes:
maneesha
commented
3 weeks ago @elletjies I have fixed the Etherpad link and merged your PR #159.
Leaving this open to check in about the Slack Quick Start Guide.
maneesha
commented
3 weeks ago I discussed this with @OscarSiba. He will look at the Slack Quick Start guide as linked to from https://carpentries-beta-handbook-preview.netlify.app/handbooks/community_session_host#messaging-and-communication (which goes to the old handbook). Compare this to the content in this Google Doc: https://docs.google.com/document/d/1-NcL-ofnHXjJnopdWH6jLrdLHhDJeZO3/edit
Oscar will decide if this should live in the handbook or link to the google doc in the commons.
maneesha
commented
2 weeks ago I discussed with @OscarSiba today. We will keep the Slack guide as a google doc and link to it from the Handbook. The Handbook will not contain any content about the Slack guide.
elletjies
commented
2 weeks ago @OscarSiba can we then do the same for the TopicBox guide (and any other guides we have developed)
maneesha
commented
1 week ago Closing this issue. We are linking to guides on Google Docs.
Community Sessions
The Carpentries Community Engagement Team manages Community Sessions which are led by Community Session Hosts. This section of the handbook describes how community sessions are organised and conducted.
The Carpentries Community Sessions are designed for everyone in The Carpentries community interested in learning, educating, and advocating for teaching foundational coding and data science skills globally. Session topics range anywhere from teaching workshops and developing curricula to building local communities and assessing the impact of our workshops. There are three types of Community Sessions:
Community Discussion Session structured (e.g., panel discussion with Q&A) or flexibly structured session (e.g., networking session) on any topic relevant to the community that can be in any format of the host’s choosing
Skill-up Session session offering a professional development opportunity for the community where hosts teach relevant skills
Collaboration Session session providing dedicated time and space to co-develop a community resource or to co-work on any community activity
Who Can Host?
Hosting community sessions is a great way to meet more people in The Carpentries community, get to know the organisation better, learn from the experiences of others, and share your knowledge and experience with an even greater number of people.
Any member of The Carpentries community is welcome to host a community session. Sessions are coordinated by The Carpentries Community Engagement Team. To receive messages relating to sessions and hosting, make sure that you are subscribed to the session hosts mailing list or follow the #discussion-hosts channel on the Slack workspace.
A great way to get into hosting these sessions is to first attend as an observer or co-host. An experienced host will be happy to talk you through it and may return the favor when you host for the first time.
Session Host Onboarding
If you are interested in becoming a Community Session Host it will take ~45 minutes of your time to get onboarded. Instructions are provided below.
Scheduling Community Sessions
Except for some sessions led by our subcommunities, community sessions are scheduled quarterly as described here. This allows The Carpentries Community Engagement Team to support your recruitment initiatives and help publicise your event. In the rare instance that you need to schedule such sessions outside of the quarter scheduling period, please contact us. Your session is not confirmed until you hear from a member of The Carpentries Community Engagement Team.
Community Session Host Checklist
Community sessions are organised and conducted through the community session Etherpad, which is updated each year (https://pad.carpentries.org/community-sessions-YYYY). Many regional subcommunities use their notetaking platform. Links to these can be found at the top of the community session Etherpad and are available in the relevant event on our Community Calendar.
Before the Discussion Session
During the Discussion Session
After the Discussion Session
Discussion Session FAQ
A portion of the content below comes from this blog post.
What if I do not know the answer to someone's questions and no one in the room does either?
It is totally fine if you do not know all the answers. In such a situation you are welcome to refer the question to someone within The Carpentries community that will have the answer. If not, you could always send your question to community@carpentries.org.
What if the host/co-host has a poor internet connection and is unable to communicate? What if Zoom fails to work (e.g. your internet connection fails?)
It is very important to test your internet connection beforehand and to make sure that you as a host can communicate. The host is the session leader and should have a stable connection. If, however, when you test your connection you find that you do not have a good connection, reach out to the community to see if someone could take over as host for that session. Do this by sending a message to the discussion-hosts channel on Slack or discussion-hosts on TopicBox.
What if a group from a single site has connectivity issues?
You could ask them to try and reconnect. However, if they continue to have issues and cannot participate in the session, please ask them to reschedule.
What if no one shows up?
If no one shows up simply wait for a few minutes, send out reminder emails to the signed-up participants, and then fill in the post-discussion questionnaire and indicate that no one showed up for your session.
What if someone talks too much?
Limit the amount of time that you give participants to ask and answer questions. You could ask for feedback from someone who has not spoken yet as well.
What if there is no co-host/note taker and the session is fully booked?
As a host you are more than welcome to take a few notes, however there is no need to take down every single thing that is said. Note down important points, making sure to add links to useful information. Also, encourage the participants to contribute to the notes on the Community Discussions Etherpad(https://pad.carpentries.org/community-sessions-YYYY).
What if someone joins in late?
Depending on how late the person joins, you could simply welcome them and ask them to introduce themselves to the rest of the participants. If you have time, you can ask the individual to stay on the call for a few minutes after it is finished to summarise what they missed and answer any questions they may have.
What if someone does not have a headset and can’t control their background noise?
As a host, you will have the privilege to mute other participants, or you could simply ask the person directly to mute their microphone. Read more about how to use host features in Zoom.
What if I forget to complete the host questionnaire?
The participants will not have updated profiles for the checkout sessions and it will take a lot of administration to solve this challenge. Please remember to fill in the form directly after hosting your session.
What if someone breaks the Code of Conduct? What if someone had a report of misconduct?
In the case that this happens The Carpentries has a set of guidelines that can be followed.
What if someone asks me to join the session and it is already full?
Participants can email the host directly and ask if it would be ok with them if they joined the session although it is already fully booked.
What if someone talks down to other people?
It is very important to remind everyone of the Code of Conduct as The Carpentries observes it in every community event. This will be a clear violation of this and you could ask the person to leave.
What if I am having trouble understanding one of the attendees?
You could ask the participant to type their questions in the Community Sessions Etherpad for you to read and respond to them, which will also make note-taking much easier. Consider asking them to speak louder if the microphone is too soft.