Proposal: Mega CodeRefinery online workshop - How to scale up online workshop to reach 100 learners?

naoe-tatara commented 4 years ago

Title of the session: Mega CodeRefinery online workshop - How to scale up online workshop to reach 100 learners?

Session details

Session type: Panel session
Keywords: online workshop, scaling-up, best practice, lessons learned
Permission to record this session: Yes

Abstract

In the CodeRefinery project we teach tools and practices for collaborative reproducible research software development, following the Carpentries style of teaching and workshop organization. Due to the outbreak of Covid-19, we were forced to cancel several in-person workshops planned in the spring 2020. As The Carpentries started piloting online workshops, we also shifted our gear to hold online workshops. After successful CodeRefinery online workshop with middle-sized cohort of participants (approx. 25 learners on average per day), we held a 'mega' CodeRefinery online workshop where we accepted 120 registrations as both learners and helpers. In this panel session, we will present how we ran the workshops including small but critical tactics. (The current plan is that) Organizer, instructor, expert helper, helper, and learner, each of them will present their perspective and discuss our experiences and lessons learned. (Note: If it is difficult to have a panelist for any of the roles, we will try to summarize feedback from those who fall under the role and a lead or co-lead will present on their behalf.) This session aims to reach audience that are interested in online workshops and scaling up community, regardless of their roles. We hope that our experiences will provide with some inspiration to the session participants for planning their organization of or participation in workshops. We will use HackMD as a platform of questions and answers during the panel session and answer them in the QA session at the end. We used HackMD in the Mega CodeRefinery online workshop and thus hope we could demonstrate some advantages of using HackMD.

Personal details

Name or pseudoname of the session lead: @naoe-tatara
Co-leads' names (we recommend involving 2 helpers/co-leads): @rkdarst, @bast, @annefou
Email or other ways to contact the session leads/co-leads: @naoe-tatara
Country of residence and/or compatible Time Zones (provide options): CEST/EEST
Would you like to present this multiple times, in other time zones: No
Would you like to volunteer to be listed as a wrangler/host for your time zone: No, but @naoe-tatara can be a host for this session.

Is there any help you would like to invite from the community? Please provide below in bullet points.

No at the moment
Other comment:

ousodaniel commented 4 years ago

@naoe-tatara thanks for your interest in regional hosting, check out the details here please. We'd love to see you sign up. Best

serahkiburu commented 4 years ago

Hi @naoe-tatara, the organising committee reviewed this session proposal and had this to say:

This proposal is for a panel session where CodeRefinery workshop members will present and discuss their learnings from a mid-size workshop of around 25 members. This session will be very timeIy for a vast majority of The Carpentries community.It is expected that there will be questions from the audience, however this is not explained or mentioned how that would work or if they plan to pre assemble questions. We recommend to add those missing details in the proposal.

Really excited for your session, and more details i.e. around scheduling will be shared with you in the coming days. Let me know if I can answer any questions or clarify anything for the time being. Thanks!

naoe-tatara commented 4 years ago

Thank you, @serahrono for the comment! Actually it is not "learning from a mid-size workshop of around 25 members", but learning from a workshop where we had much bigger size of learner and helper cohort. I will bring the comment to the team and come back with the plan for the questions and answers. Is it preferable that we will suggest our most preferable schedule including date and time as well (i.e., not only schedule for the session itself, like how many minutes for presenting parts and how many minutes for questions and answers, or how we would coordinate questions in advance etc.)?

naoe-tatara commented 4 years ago

Hi, I added some information to answer the comment given regarding questions from the audience.

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