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cdfoundation / toc

CDF Technical Oversight Committee (TOC) facilitates communication and collaboration among the Technical Projects
https://cd.foundation/about/toc/
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Document TOC Project Representative Elections 2023 #202

Closed fdegir closed 1 year ago

fdegir commented 1 year ago

This pull request documents the process to follow together with the timeline for the TOC Project Representative Elections for 2023.

Please note the timeline as well as the upcoming steps in the process as certain artifacts become available on correponding dates.

fdegir commented 1 year ago

@cdfoundation/toc @cdfoundation/toc-contributors Please take a look at this pull request as this starts the CDF TOC Project Representatives Elections 2023 process and let us know of your comments.

TracyRagan commented 1 year ago

Is there a form for voter registration (individuals who may not be making pull requests)? I have it on my calendar to send the form link out today.

On Mon, May 15, 2023 at 5:49 AM Fatih Degirmenci @.***> wrote:

@.**** commented on this pull request.

In elections/2023/README.md https://github.com/cdfoundation/toc/pull/202#discussion_r1193723286:

+ +### Candidates Eligibility + +Eeach CDF project nominates one (1) representative to run for a project seat. +The candidate should meet the criteria listed below and ideally will be part of the projects governing board or technical steering committee (but this is not a strict requirement). + + commit that they have the available bandwidth to make the time to invest in the CDF TOC + technical background with experience of continuous delivery and open source technologies + good communication skills with experience of participating in open source communities + operate neutrally in discussions and put the goals and success of CDF in balance with corporate objectives or any particular project in CDF + +Each project is free to choose its candidate in whichever manner fits best for their community. + +### Candidate Nominations + +CDF TOC Project Representatives will be contacted to nominate their candidate.

We emailed all project representatives listed here: https://github.com/cdfoundation/toc/blob/main/CONTRIBUTORS.md#project-representatives

— Reply to this email directly, view it on GitHub https://github.com/cdfoundation/toc/pull/202#discussion_r1193723286, or unsubscribe https://github.com/notifications/unsubscribe-auth/ADRDVVRGFOAKXVOLB2K6GDDXGIJ3VANCNFSM6AAAAAAXVVWGBQ . You are receiving this because your review was requested.Message ID: @.***>

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fdegir commented 1 year ago

Is there a form for voter registration (individuals who may not be making pull requests)? I have it on my calendar to send the form link out today.

@TracyRagan The eligible voter list based on LFX Insights data will be published later today as part of this pull request and then the voter registration form will be enabled for voter registrations.

e-backmark-ericsson commented 1 year ago

I'm slightly puzzled about the relationship between "Project Representatives as TOC Contributors" and "TOC Elected project seats". The latter are also referred to as "project representatives" in these coming TOC elections. One main difference would be that only the ones on TOC seats will be allowed to vote on the TOC, I assume, but it also says on the CONTRIBUTING page that contributors have an "opportunity ... in voting". What does that mean? And furthermore, currently all elected project seats match the contributor project representatives. Is that by accident, or do we expect that the persons elected for project seats in TOC should always also be contributor project representatives? If the latter is true, then I guess that when nominating a project representative for the TOC project seat is should be combined with a PR to update CONTRIBUTORS.md

fdegir commented 1 year ago

@e-backmark-ericsson My first comment would be to keep this PR specific to the elections and work out the details for the TOC contributors separately since the document describing the TOC contributors is still in draft state.

When it comes to overlaps between the TOC Elected Project Representatives and Project Representatives in the TOC Contributors document - I believe @afrittoli worked with the projects to identify who would be interested to participate in TOC as project reps to ensure the projects are aware of and possibility to contribute to the TOC matters.

Finally, everyone, including TOC contributors have opportunity to vote in non-binding fashion to show support. The contributing document could be updated to document this more explicitly.

afrittoli commented 1 year ago

The project representative on the TOC contributors exists to make sure that all projects are represented at TOC meetings on a regular basis. Since four of the TOC members represent a specific project already, the five remaining projects have one person joining the meetings. The naming representative is used for both voting and non voting which leads to confusion so maybe we could find a different name.

e-backmark-ericsson commented 1 year ago

Ok. I'm satisfied with those comments, and look forward for some clarifications in coming updates of CONTRIBUTING.md outside this PR.