Establishing Memoranda of Understanding (MOU) with British Columbia (BC) and Nova Scotia (NS)

[mtoutloff]

Description

MOUs are being established with BC and NS for the GC Notify PT Pilot Project to onboard PT services outside the COVID-19 exception. The MOU sets the terms and conditions for the pilot project at the PT-level, not for each individual service.

WHY are we building? The MOUs provide the framework for the pilot project and sets out expectations for each party involved.

WHAT are we building? An agreement for the pilot project that will help inform the longer term approach.

VALUE created by our solution The MOU will establish a framework for data collection, which will also support the longer term approach.

Documentation and Artifacts

Draft MOUs stored in SharePoint on tablet

Acceptance Criteria

Given some context, when (X) action occurs, then (Y) outcome is achieved

• [x] MOU draft

• [x] MOU draft reviewed by PTs

• [x] Stakeholders have been consulted

• [x] Both parties in agreement with terms of MOU

• [ ] MOU signed by both parties

• A11y

• Bilingualism

• Privacy considerations

• Security controls in place

• Measuring success and metrics

QA Steps

• [ ] TBD

[mtoutloff]

MOU draft sent to BC on June 27, 2023 and NS on July 7 - waiting for feedback from both provinces

[mtoutloff]

Met with NS on July 14 to discuss initial feedback. Will send them an updated version of the MOU this week.

[mtoutloff]

Updated draft MOU sent to NS on July 18

[adriannelee]

Not expecting a response back soon

[smcmurtry]

Melissa - No updates currently

[yaelberger-commits]

Waiting for some legal opinions

[mtoutloff]

While we wait on some policy and legal issues, proposing to send an email to PTs with high-level terms

[mtoutloff]

Email has been drafted, Beth to share with management for review

[mtoutloff]

Email interim agreement sent to BC contacts on Friday. Waiting to confirm contacts for NS before sending.

[mtoutloff]

NS wanting to move forward with MOU, latest draft sent to them Oct 31

[mtoutloff]

NS had more questions, back to us to update the content of the agreement

[mtoutloff]

Sent latest draft MOU to NS on November 21 Also sent a draft MOU to BC for review

[mtoutloff]

Meeting with PTM Pilot team this afternoon to discuss whether we need to include additional clauses to MOUs

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MOUs still with provinces for review, but will be making a few more edits and resending them a new version

[mtoutloff]

MOU back with us for review And was also sent to internal stakeholders for review

[mtoutloff]

Received comments from internal stakeholders, reviewing and addressing the comments.

[mtoutloff]

MOU with both PTs for stakeholder review

[mtoutloff]

Received comments from NS, to review and address

[mtoutloff]

Back with NS for final review

[mtoutloff]

NS MOU close to being ready for sign-off. Working on BN for formal signatures

[mtoutloff]

NS MOU close to being ready for sign-off. Working on BN for formal signatures

[mtoutloff]

Info note for stakeholders has been drafted and with management for review

[yaelberger-commits]

Briefings are underway

[mtoutloff]

NS MOU sent to stakeholders for info