search

clojurebridge-berlin / organization

orga-team planning and coordination
8 stars 2 forks source link

Master checklist? #161

Open daveliepmann opened 6 years ago

daveliepmann commented 6 years ago

One of the major questions I had as a new member of the orga-team was "what...do we need to do?" The big picture is daunting. One solution I think could help is a master checklist. It would be shaped like this:

Catering

  • [ ] Installfest food
    • [ ] get bids from vendors
    • [ ] compare bids
  • [ ] Workshop food
    • [ ] get bids from vendors
    • [ ] compare bids

Venue (etc.)

  • [ ] task
  • [ ] ...

Previously the team tried Trello, and now we're using Projects, but I wonder if a single document with an overview of all tasks could be useful. One major benefit that a single checklist would have over our other project management solutions is that it would make obvious to all contributors which tasks are not done that they could help with. It might help with keeping everyone up-to-date about status.

How do we feel about this approach compared to other project management tools?

plexus commented 6 years ago

This could be a start: https://github.com/clojurebridge-berlin/organization/wiki/Tasks-and-roles

vsmart commented 6 years ago

+1, I totally think this would be a great tool for everyone --- esp seeing what's on the roadmap this week, next month, etc.

Re " it would make obvious to all contributors which tasks are not done that they could help with" --- I wonder how the checklist would make that more clear than the project board. Do you think it might be helpful to have an up-for-grab or help-needed tag on the GH issues? I specifically created a bunch of issues far in advance for this reason, but maybe people need more encouragement and more visual help to see which issues are open for help and need it.

daveliepmann commented 6 years ago

In my opinion the obstacle to obviousness is the abstraction layer of GH issues. To get from "project overview" to "status of individual items" one must click into each individual issue. A checklist makes the overview and the individual items the same view.

vsmart commented 6 years ago

Hm, but the status of the item is reflected by its position in the board, right? (i.e. "done", "in progress", "up next" etc)

daveliepmann commented 6 years ago

Yes, but that status is abstracted over multiple individual tasks, which is lossy

On Tue 8. Aug 2017 at 11:59, Franka notifications@github.com wrote:

Hm, but the status of the item is reflected by its position in the board, right? (i.e. "done", "in progress", "up next" etc)

— You are receiving this because you authored the thread. Reply to this email directly, view it on GitHub https://github.com/clojurebridge-berlin/organization/issues/161#issuecomment-320910426, or mute the thread https://github.com/notifications/unsubscribe-auth/AA7ea2ZTxmwIV9GN8z-yucBNPSOI-Nqpks5sWDGOgaJpZM4OuYre .

vsmart commented 6 years ago

👍 Yea, I definitely agree that an overall checklist provides that quick one-look overview that the project board does not necessarily, and it also gets rid of this "Are we forgetting anything important?" feeling that at least I feel occasionally. :)

daveliepmann commented 6 years ago

Having a single master document would help for lookups, too. For instance, right now I'm trying to look up the workshop venue address. Which ticket is it in? Is the ticket closed? Why is this kind of basic info spread across multiple pages?