Workshop Day

[vsmart]

MCs

• @lislis
• @pepper-aenn

Attendee care person

@JohannaCarola

Coaches' care person

@daiyi

Child care person

@vsmart

Speaker contact

@DanToml or @lislis

Catering

@pepper-aenn

Phone person

@vsmart

Registration on Friday (2 people)

@zucker + @saskali

Registration on Saturday (2 people)

@zucker + @saskali

Person who leads people to Volksbar

?

Kitchen duty (2 people)

@socksy + ?

Extra volunteers (signing in people, etc)

@JohannaCarola @codebeige @socksy @daiyi (willing to arrive arbitrarily early for prep)

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Jobs on Day Of

(tag yourselves)

some time before the workshop

• [ ] get the key to the fuse box
• [x] get the hausmeister's number
• [x] get some spare key cards
• [x] extra verlaengerungskabel + chargers?
• [ ] prepare badges: visualize role on the badge: coach, attendee, volunteer
• [x] acquire badges/name tag stickers
• [x] acquire markers and pens for study group sheet and name tag creation
• [x] decide on quiet room - make sure it's easily/discreetly accessible
• [ ] print list of venue emergency contacts
• [x] print sign for quiet room saying Quiet room | Ruhe Raum
• [x] print sign for toilets incl. all gender bathroom sign
• [x] print check-in lists for coaches/attendees
• [x] print study group signup sheet, one for learners and one for coaches
• [ ] prepare a list of who is inside the building for emergency (may be a column in the above)
• [x] print code of conduct + guest policy
• [x] print out responding to CoC guidelines
• [x] print out (...and write) a form for project group sign up

Morning of Workshop

• [ ] Set out breakfast
• [ ] turn on coffee machine
• [ ] prepare a name tag table
• [ ] put up all-gender bathroom signs and signs pointing out the direction of toilets
• [ ] put up signs leading from entrance to auditorium
• [ ] put study group signup sheet next to name tags with pens
• [ ] have someone standing downstairs & upstairs
• [ ] check people in (on a list)

Jobs

~~Moved to https://docs.google.com/spreadsheets/d/1NqQPMjuEyXB0sqELGk0Dv54atP8tmih0rvqoyRIgvB0/edit#gid=0 ( @daiyi can see this now!) made a new tab for 2017 workshop (and kept 2016 for reference)~~

Added all missing jobs to the top.

[daiyi]

What is the day-of schedule for the orga? (when is the earliest I can arrive to begin putting up signs and such?)

[saskali]

I'd be up for doing registration on both days if still needed!

[vsmart]

Thanks @saskali ! I put your name down. :+1:

[vsmart]

A bunch of items on the workshop day to-do list are printing documents. I"ll do that today.