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📅 Kubernetes Community Days website
https://www.cncf.io/kcds
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KCD Indonesia 2021 - Virtual #402

Closed zufardhiyaulhaq closed 2 years ago

zufardhiyaulhaq commented 3 years ago

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Location:

Online

Event Date and Time:

27/11/2021

Event type:

Virtual

Submission checklist:

*Please check each of these as you complete them:

CfP open and close dates: 08-06 to 09-15 Website launch date: 2021-08-27

Submission checklist for CNCF:

Post Event checklist:

Expected Number of Attendees:

300

Organizer

CFP Admin

Sponsor

We are looking for sponsorship, anyone who is interested can contact organizer@kubernetesdays.id.

Fiscal sponsor that will accept payments

Perkodi (https://perkodi.org/). Non-profit organizations in Indonesia.

zufardhiyaulhaq commented 3 years ago

@xmulligan can you check and verify? thanks.

Also, we are progressing to find a sponsor and find the right person to review the CFP. will inform you in this issue.

zufardhiyaulhaq commented 3 years ago

@xmulligan we also have several questions about KCD.

  1. did we get free SurveyMonkey for CFP and Bevy for the event from CNCF?
  2. how we create KCD page on community.cncf.io, did we need to submit it to some repository?
idvoretskyi commented 3 years ago
  1. Yes
  2. We’ll create it for you once the event is approved
idvoretskyi commented 3 years ago

@zufardhiyaulhaq I believe that Bill is coming back sooner, so let's wait for him :)

zufardhiyaulhaq commented 3 years ago

@idvoretskyi for the online conference, it's also using Bevy platform provided by CNCF right?

xmulligan commented 3 years ago

@zufardhiyaulhaq sorry for the delay getting back to you, just getting back from vacation and Github doesn't have an OOO yet :D

Yes the CfP and Bevy platform for the conference will be provided by CNCF

It looks like you already have many of the boxes completed. One that has been recently added and hasn't been updated in the template yet is that the CFP admins must take Inclusive Open Source Community Orientation. Once you take it, I can provide you access to both SM Apply and Bevy

Let me know if you have any other questions :)

xmulligan commented 3 years ago

I've also added the organizers-indonesia@kubernetescommunitydays.org alias to go to all of the organizers

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan, can you forward the alias to organizer-kcd-indonesia@googlegroups.com since our organizer email (organizer@kubernetesdays.id) also forward to this group. So in the future, if we need more organizers, we can add directly to the group without involving you.

xmulligan commented 3 years ago

@zufardhiyaulhaq yes, organizer-kcd-indonesia@googlegroups.com has been added too :)

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan we currently have two people from the organizer that will be reviewing CFP, both of them already take the LFC102 course, you can see the progress tracking here https://github.com/cloudnative-id/kubernetes-community-days/issues/13.

can you help create the SM and Bevy?

xmulligan commented 3 years ago

Great! I just created the accounts for you, let me know if anyone else needs access.

Have you planning on having sponsors for the event? Can you give me access to the social handles for the events?

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan, will give you a list of people that need access to the Bevy.

Other questions, how about the SurveyMonkey?

Yes, we plan on having sponsors for the events. We only have Twitter for the KCD but until still not managed, since we still plan for proposal & CFP.

zufardhiyaulhaq commented 3 years ago

also @xmulligan please check this document related to CFP. we are in progress for the content tracked here. https://github.com/cloudnative-id/kubernetes-community-days/issues/6

xmulligan commented 3 years ago

@zufardhiyaulhaq can you give me access to it?

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan give you the access, sent the credential in Slack.

Also, I collect several questions from other organizers:

  1. We plan to make this event a paid event with a low price to allow student participation. The reason behind it is because we don't want to have a high drop rate. As a commitment fee of 2$, we will send them a small merch. For the paid events, do we have any flow or requirements that we must pass?
  2. Just to clarify, In the event dashboard > sponsors & partners, to create sponsor, we need to create invoice details as well. What is this feature used for? do invoices to sponsors need to be submitted via the bevy platform? or do the details need to submit just as saved documents?
  3. I believe we only got Bevy Virtual and not Virtual Conference (https://help.bevylabs.com/article/503-bevyvirtual-vs-bevyvirtualconferencing), how we are gonna archive multi-session since it's only supported by Virtual Conference. It's possible to upgrade to Bevy Virtual Conference? since we want to archive the same agenda as KCD Bengaluru. Personally I think the Bevy Virtual feature is not feasible enough for the conference/KCD.
xmulligan commented 3 years ago

@zufardhiyaulhaq thanks for access! To answer your questions:

  1. All of our previous virtual events have been free without a large drop rate. If you still want to be able to charge for the event, would you be willing to donate the proceeds to the CNCF scholarship fund? Reimbursing them to you is also possible just more complicated.
  2. You don't need to use that feature. You can do all of your invoices without using Bevy. It is only there as optional.
  3. You shoud have access to virtual confernce now

let me know if you need anything else :)

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan thanks for the answer, we will get back to you by EOW about related to free or not the event are. Also what about the smapply.io access? we plan to draft the form since we already finish the CFP content.

We are thinking that free or not the event is not a blocker for us to start opening CFP and search for sponsors.

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan

We decide to make this even free, with an additional package of merchandise (IDR 100.000 or 7$) that people can choose from, and we will send them a merch like a t-shirt and a sticker pack (all money will be returned to them in the form of merchandise).

We are ready to open CFP, can you help us give access to smapply.io?

xmulligan commented 3 years ago

@zufardhiyaulhaq sorry I forgot to note it here earlier. I already created the SM Apply account and gave Giri and Aris access. They should have both already received emails about it three days ago. Let me know if they didn't and I can resend. Or if anyone else needs access.

xmulligan commented 3 years ago

Sounds good about the merchandise 💯

zufardhiyaulhaq commented 3 years ago

Hi, @xmulligan I need to check with Giri and Aris. meanwhile, can you give me access to the SM Apply?

FYI, In the next few days or months, we will actually have more people for CFP reviewers, we want to invite people from other open-source organizations in Indonesia like OpenStack, DevOps, and Open Networking community.

xmulligan commented 3 years ago

@zufardhiyaulhaq you should have the invite now too. For reviewers, you should be able to invite them yourself https://help.smapply.io/hc/en-us/articles/115001428533-How-to-Add-Remove-a-Reviewer

Let me know if you need anything else :)

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan thanks. we finish setup the smapply.io to accept CFP, can you help take a look?

xmulligan commented 3 years ago

@zufardhiyaulhaq I've gone through it and it looks good :) There was a couple times where Berlin was left in, but I've changed it to Indonesia where I saw it

zufardhiyaulhaq commented 3 years ago

Thanks @xmulligan we will publish our KCD page and CFP today.

xmulligan commented 3 years ago

Awesome news! I would also like to schedule a monthly check in with you until the event so we have a regular check in point where I can help you with any issues that have arisen. Obviously, you can also contact me or have a meeting outside that time too. Can you suggest a time that works for you?

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan sure, let me discuss with other organizers the prefered time from our side.

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan we will set up a monthly check with you, start on 19 August. Meanwhile, can you move our status to CFP Launch in https://github.com/cncf/kubernetes-community-days/projects/2? thanks

xmulligan commented 3 years ago

Done! Looking forward to catching up with you

zufardhiyaulhaq commented 3 years ago

Hi @xmulligan scheduling a monthly check for August with you. Also, do you know how this event can be published on the cncf.io website?

xmulligan commented 3 years ago

@zufardhiyaulhaq perfect, thanks for doing that. Where would you like it published? It is already automatically on the LF community events. https://events.linuxfoundation.org/about/community/

xmulligan commented 2 years ago

@zufardhiyaulhaq it looks like you have a great number of CfP submissions! Do you want to schedule our next check in? https://calendly.com/billmulligan/1-1-with-bill-mulligan?month=2021-06

zufardhiyaulhaq commented 2 years ago

Hi @xmulligan sure, will schedule between 27-30, let me check the availability of another organizer as well. thanks!

zufardhiyaulhaq commented 2 years ago

Hi @xmulligan did you have a KCD slide template that we can use for our speakers?

xmulligan commented 2 years ago

@zufardhiyaulhaq yes sorry, I forgot to send this sooner https://docs.google.com/presentation/d/1H6Mxsp3bBy5LzqVni5FZGE679XB8OG4h/edit?usp=sharing&ouid=101495988975166790399&rtpof=true&sd=true

xmulligan commented 2 years ago

@zufardhiyaulhaq I just wanted to check back in with you. Do you know when you will upload the videos to Youtube? Anything else you need help with to wrap up this event?

zufardhiyaulhaq commented 2 years ago

Hi @xmulligan we already upload the video to our channel. https://www.youtube.com/playlist?list=PLDAA8KTg2foaQ11_OtwD3KPDEaHNIe2Zk

It's possible to add this to CNCF channel? thanks

xmulligan commented 2 years ago

Perfect, I just added it to the CNCF channel https://www.youtube.com/playlist?list=PLj6h78yzYM2PcnQdAVsHhcBAGJ4bNtNyb. I also found a couple videos I have to go back and watch! Lots of great content 🎊

xmulligan commented 2 years ago

I was also really impressed by the size and scale of the event your team was able to pull off. Awesome job 🥇