KCD NZ 2024

[chaltenio]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• [x] Event Location: Wellington, New Zealand
• [x] Event Date and Time: 2024
• [x] Expected Number of Attendees: 150 (workshops) + 170 (talks sessions)
• [ ] Event cost per ticket, and if you will have early bird pricing or not: TBC but probably it will be a free event to attend.

  Event type:

• [ ] Virtual
• [ ] Hybrid
• [x] In person

  Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• [x] Organizer 1: Chris Mazur, Company: Chubb, Title: Sr Devops Engineer, chris@mate.dev, CNCF Slack Username : Chris Mazur
• [x] Organizer 2: BMK Lakshminarayanan, Company: Section 6, Title: CNCF Ambassador, Value Stream Architect, DevOps, Email, CNCF Slack Username: BMK Lakshminarayanan
• [ ] Organizer 3: First and Last Name, Company, Title, Email, CNCF Slack Username (TBC)

Terms

• [ ] No other Kubernetes Community Day event in same major city (check with past organizers)
• [ ] Minimum of 3 organizers from 3 different organizations
• [ ] Every organizer has an account on Cloud Native Community Groups
• [ ] Each organizer lives in or just outside of the KCD location
• [ ] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
• [ ] All organizers agree to follow the event guidelines and CNCF Code of Conduct
• [ ] All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
• [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• [ ] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• [ ] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form
• [ ] Agree to use SM Apply for CFP and to close it at least 6 weeks before the event

Getting started checklist for organizers

• [ ] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• [ ] Minimum of 3 sponsors committed (not required for virtual only events) Linux Foundation ? Cloud Native Summit Sponsor 3
• [ ] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
• [ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• [ ] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• [ ] Organizer email alias has been created
• [ ] Region created in Bevy
• [ ] Added to Bevy header
• [ ] CFP created in SMapply
• [ ] Marketing Plan shared

Organizer Planning Timeline

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• [ ] To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• [ ] Send CNCF event analytics
• [ ] Schedule post mortem meeting
• [ ] Send CNCF videos to be uploaded to YouTube
• [ ] Link videos from YouTube to event page
• [ ] Post event survey sent out

Post event checklist for CNCF:

• [ ] Removed from Bevy header
• [ ] CFP deactivated
• [ ] Upload videos to YouTube

[AudMonte01]

Hi @chaltenio - I let BMK know this, but my only concern is that this is so close to KCD Australia (by two weeks). While different countries yes, they are close enough in the same region to make a competition with sponsorships, speakers and attendees.For example, KCD Turkey moved their dates due to speakers backing out for the Open Source Summit in Canada. And since this would be co-located with a larger event, this could present even more of a struggle.

[jmhbnz]

Hey @chaltenio, @LBMKRISHNA - Happy to volunteer to help organise this event. Let's chat about it at cloud native summit? 🙏🏻

[BobyMCbobs]

I'd like to be apart of this event too. Keen to chat about it! I'm around.

[paul-oreilly-nz]

I'm interested in helping & being a part of it all.

[LBMKRISHNA]

All is well Paul. We will be in touch :)

Thank you BMK

On Tue, Nov 28, 2023 at 10:03 AM paul-oreilly-nz @.***> wrote:

I'm interested in helping & being a part of it all.

— Reply to this email directly, view it on GitHub https://github.com/cncf/kubernetes-community-days/issues/489#issuecomment-1828603335, or unsubscribe https://github.com/notifications/unsubscribe-auth/ACPN4UYI672JAL3HE5ZA2HDYGT53HAVCNFSM6AAAAAAYNMX4IWVHI2DSMVQWIX3LMV43OSLTON2WKQ3PNVWWK3TUHMYTQMRYGYYDGMZTGU . You are receiving this because you were mentioned.Message ID: @.***>

-- Thank you BMK

[vinp007]

Hi All,

Would love to be part of this event and willing to help in whatever capacity required. I live in Welly.

Cheers, Vineet

[AudMonte01]

Hello @chaltenio - is a 2024 event in NZ still desired, or would you like to move this request to 2025?

[chaltenio]

Hola @AudMonte01, we're still keen on including KCD NZ as a co-located event during Cloud Native Summit. This year, CNS is scheduled for Oct 23-24, 2024 (we haven't made many announcements yet), and our plan is to rebrand the day zero pre-conf talks as KCD NZ. This setup should offer a similar experience to what was done at KCD Los Angeles 2023. Please let me know if that would be viable, and I'm happy to discuss further. Thanks!