shimont commented 1 year ago

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

[X] Event Location: Tel Aviv
[X] Event Date and Time: 11/4/2024
[X] Expected Number of Attendees: 600
[ ] Event cost per ticket, and if you will have early bird pricing or not
Event type:
[ ] Virtual
[ ] Hybrid
[X] In person
Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:
[X] Organizer 1: Shimon Tolts, CNCF Ambassador, Shimon Tolts
[X] Organizer 2: Itay Shakury, Aqua Security, Open Source Engineer, itay@itaysk.com, itaysk
[X] Organizer 3: Dana Fine, Datree, Community Manager, dana@datree.io, Dana Fine
[X] Organizer 4: Arthur Berezin, JovianX, CEO & Co-Founder, arthur@jovianx.com, Arthur Berezin
[X] Organizer 5: Ronen Levinson, Snyk, Senior Software Engineer, ronenrl21@gmail.com, Ronen Levinson

Terms

[X] No other Kubernetes Community Day event in same major city (check with past organizers)
[X] Minimum of 3 organizers from 3 different organizations
[X] Every organizer has an account on Cloud Native Community Groups
[X] Each organizer lives in or just outside of the KCD location
[X] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
[X] All organizers agree to follow the event guidelines and CNCF Code of Conduct
[X] All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
[X] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
[X] Agree to offer at least 3 complimentary tickets to increase diversity for the event
[] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
[X] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
[X] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
[X] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form
[ ] Agree to use SM Apply for CFP and to close it at least 6 weeks before the event

Getting started checklist for organizers

[X] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
[ ] Minimum of 3 sponsors committed (not required for virtual only events) TBD
[ ] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
[ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
[ ] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

[ ] Organizer email alias has been created
[ ] Region created in Bevy
[ ] Added to Bevy header
[ ] CFP created in SMapply
[ ] Marketing Plan shared

Organizer Planning Timeline

[ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
[ ] To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

[ ] Send CNCF event analytics
[ ] Schedule post mortem meeting
[ ] Send CNCF videos to be uploaded to YouTube
[ ] Link videos from YouTube to event page
[ ] Post event survey sent out

Post event checklist for CNCF:

[ ] Removed from Bevy header
[ ] CFP deactivated
[ ] Upload videos to YouTube

AudMonte01 commented 11 months ago

Hey @shimont - let's have a kick-off call for this 2024 edition! https://calendly.com/audmonte/kcd-onboarding-kickoff-call

shimont commented 10 months ago

We were able to secure a location! at the Tel Aviv Cinematheque. The event will take place on 11/4/2024

AudMonte01 commented 10 months ago

Hi @shimont - let's have a kick-off call so we can talk about dates and if they are conflicting with any other planned KCD or CNCF-hosted event. https://calendly.com/audmonte/kcd-onboarding-kickoff-call

AudMonte01 commented 9 months ago

KICK-OFF CALL MEETING NOTES

Venue

Cinema
Larger venue

Content

Arthur will be the program chair for content
Two tracks, fairly technical
Open tickets to soldiers to expand on age diversity (3 years of soldier work is required right after school)
October is when Sessionize may be available via CNCF, and CFP is due to open in mid November

Action items

[x] Audra to share sponsor prospectus template
[x] Audra to submit ticket with LF Creative
[x] Audra to inquire with Bevy CSM about chapter organizers and access page builder

AudMonte01 commented 9 months ago

Hi folks - I want to follow up regarding the Bevy page builder feature. We are looking into creating a custom role that allows organizers to do this. I will let you know once this is enabled, and it should be just a matter of updating the check boxes when you click on the edit pencil for yourself under the "Team" tab in the chapter settings.

AudMonte01 commented 5 months ago

Postponed until 2025. Please re-open this issue when the time comes

cncf / kubernetes-community-days

KCD Tel Aviv 2024 (TBD) #495