KCD Amsterdam 2024

[ams0]

Event Details

• [X] Event Location: Amsterdam
• [X] Event Date and Time: TBD (not June)
• [X] Expected Number of Attendees: 550
• [X] Event cost per ticket, and if you will have early bird pricing or not: 129€ circa

  Event type:

• [ ] Virtual
• [ ] Hybrid
• [X] In person

  Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• [x] Organizer 1: Alessandro Vozza, Solo.io, CNCF Ambassador, alessandro (GitHub: @ams0)
• [x] Organizer 2: William Rizzo, SUSE, Lead Architect Consultant, William Rizzo (GitHub: @wrkode)
• [x] Organizer 3: Andy Repton, Red Hat, Senior Black Belt, andy (GitHub: @Seth-Karlo)

Terms

• [ ] No other Kubernetes Community Day event in same major city (check with past organizers)
• [ ] Minimum of 3 organizers from 3 different organizations
• [ ] Every organizer has an account on Cloud Native Community Groups
• [ ] Each organizer lives in or just outside of the KCD location
• [ ] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
• [ ] All organizers agree to follow the event guidelines and CNCF Code of Conduct
• [ ] All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
• [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• [ ] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• [ ] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form
• [ ] Agree to use SM Apply for CFP and to close it at least 6 weeks before the event

Getting started checklist for organizers

• [ ] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• [ ] Minimum of 3 sponsors committed (not required for virtual only events) Sponsor 1 Sponsor 2 Sponsor 3
• [ ] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
• [ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• [ ] Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• [ ] Organizer email alias has been created
• [ ] Region created in Bevy
• [ ] Added to Bevy header
• [ ] CFP created in SMapply
• [ ] Marketing Plan shared

Organizer Planning Timeline

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• [ ] To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• [ ] Send CNCF event analytics
• [ ] Schedule post mortem meeting
• [ ] Send CNCF videos to be uploaded to YouTube
• [ ] Link videos from YouTube to event page
• [ ] Post event survey sent out

Post event checklist for CNCF:

• [ ] Removed from Bevy header
• [ ] CFP deactivated
• [ ] Upload videos to YouTube

[wrkode]

@AudMonte01 or @ams0, My Job title and handle is incorrect. could you please correct organizer 2 as follows?: Organizer 2: William Rizzo, SUSE, Lead Architect Consultant, William Rizzo (GitHub: @wrkode )

this change removes the at signs from my CNCF Slack user.

[andyrepton]

@AudMonte01 @ams0 @wrkode As discussed I'm happy to be the third organiser here for KCD Amsterdam 2024.

First and Last Name, Company, Title, CNCF Slack Username Organizer 3: Andy Repton, Red Hat, Senior Black Belt, andy (GitHub: @Seth-Karlo)

[AudMonte01]

Excellent! We are ready to have a kick-off call if you are? Here is my availability next week that might work in AMS time. Let me know if you prefer later in the day.

• 7:30am PT / 4:30pm CEST on September 18
• 7am PT / 4pm CEST on September 19

[wrkode]

Excellent! We are ready to have a kick-off call if you are? Here is my availability next week that might work in AMS time. Let me know if you prefer later in the day.

• 7:30am PT / 4:30pm CEST on September 18
• 7am PT / 4pm CEST on September 19

@AudMonte01, both dates LGTM. thank you

[andyrepton]

I'm unfortunately on vacation on these dates, but I will sync with William and Alessandro afterwards if I cannot join

[AudMonte01]

Hi @ams0 - does 7:30am PT / 4:30pm CEST on September 18 work for you? I had something get put on my calendar at the 19th time.

[DocMors]

Did you agree on a date already, so I can slot this into my calendar?

[ams0]

Not yet @DocMors , we're exploring venues and dates, but because June is busy in Amsterdam (GoTo, DevOpsDays), July is a bit late (school holidays), we might settle for somewhere in September