KCD UK - London 2024 (October)

[amouat]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• [x] Event Location: CodeNode, London, UK
• [x] Event Date and Time: 22nd/23rd Oct 2024
• [x] Expected Number of Attendees: ~350
• [x] Event cost per ticket, and if you will have early bird pricing or not: TBC, will have early bird

Event type:

• [ ] Virtual
• [ ] Hybrid
• [x] In person

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• [x] Organizer 1: Matt Jarvis, Snyk, Director of Developer Relations, matt@mattjarvis.org.uk, Matt Jarvis
• [x] Organizer 2: Carla Gaggini, Isovalent, Senior Director Global Events, gaggini.carla@gmail.com Carla Gaggini,
• [x] Organizer 3: Nick Jones, EscherCloudAI, Head of Cloud Native, nick@dischord.org, yankcrime
• [x] Organizer 4: Adrian Mouat, Chainguard, adrian.mouat@gmail.com, mouat
• [x] Organizer 5: Lewis Denham-Parry, Chainguard, Head of Training, lewis@cloudnativewales.io, denhamparry
• [x] Organizer 6: Chris Kranz, chris@kranz.com , chris kranz
• [x] Organizer 7: Josh Michielsen, Weaveworks, Technical Lead, j@mickey.dev, jmickey
• [x] Organizer 8: Danny Abukalam, SoftIron, Director, Product Engineering, danny@abukalam.com, dabukalam
• [x] Organizer 9: Paula Kennedy, Syntasso, Chief Operating Officer, paula.louise.kennedy@gmail.com, Paula Kennedy
• [x] Organizer 10: Rohit Ghumare, DevRel As Service, ghumare64@gmail.com, Rohit Ghumare

Terms

• [x] No other Kubernetes Community Day event in same major city (check with past organizers)
• [x] Minimum of 3 organizers from 3 different organizations
• [x] Every organizer has an account on Cloud Native Community Groups
• [x] Each organizer lives within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer. NOTE: An employee of a member company, qualifies.
• [x] All organizers agree to follow the event guidelines and CNCF Code of Conduct
• [x] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [x] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [x] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• [x] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form
• [x] Agree to use Sessionize as the Call for Proposals (CFP) platform.
• [ ] Agree to get logo creation and approval with and from CNCF. NOTE: a new logo will be created in an effort provide unity, and and official KCD stamp of approval.

Getting started checklist for organizers

• [ ] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• [ ] Minimum of 3 sponsors committed (not required for virtual only events) Sponsor 1 Sponsor 2 Sponsor 3
• [ ] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
• [ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• [ ] Create a LinkedIn profile and/or Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• [ ] Organizer email alias has been created
• [ ] Region created in Bevy
• [ ] Added to Bevy header
• [ ] CFP code given for Sessionize
• [ ] Marketing Plan shared

Organizer Planning Timeline

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• [ ] To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizers:

• [ ] Send CNCF event analytics
• [ ] Schedule post mortem meeting
• [ ] Send CNCF videos to be uploaded to YouTube
• [ ] Link videos from YouTube to event page
• [ ] Post event survey sent out
• [ ] Fill out Credly badge request form for 1 badge per KCD

Post event checklist for CNCF:

• [ ] Removed from Bevy header
• [ ] CFP deactivated
• [ ] Upload videos to YouTube
• [ ] Transparency report and YouTube playlist (if there is one) linked from cncf.io/kcds
• [ ] Bevy page marked as dormant

[AudMonte01]

Hi folks - let's meet to have our kick-off meeting next if possible. A few time that work for Katie and I are:

• Next Tuesday the 13th at 8:30am PT / 4:30pm BST
• Next Wednesday the 14th at 8:00am PT / 4:00pm BST

Please let me know if either work for a few of you.

[amouat]

I'm sorry, I'm on leave for the next couple of weeks, but I'll chase the team to get someone to arrange something. Apologies for not replying sooner.

[yankcrime]

Hey @AudMonte01 - today or tomorrow works for at least myself, will round up as many other co-organisers as possible.

[AudMonte01]

Okay - I will make the call for tomorrow, invite everyone, and see who can make it.

[AudMonte01]

CNCF KICK-OFF MEETING

Location

• London again versus another location in the UK
• UK Manchester in 2025?

Timing

• KCD Denmark and Austria are also in October, but team does not see a worry with speakers being local
• KubeHuddle is also at the same time

Actions

• [ ] Have 2023 transparency report ready to show at KubeCon Paris KCD Kiosk
• [x] Audra to get Sessionize code to team to have ready ahead of KubeCon Paris

[AudMonte01]

CNCF SYNC

CFP

• Team getting CFP ready to launch by this weekend

Marketing

• Promote CFP at KubeCon, upcoming meetups in Manchester, Edinburgh, and London
• [x] Audra to plug in Kubeweekly Newsletter this week

Other Actions

• [ ] Paula to finalize 2023 transparency report ahead of KubeCon
• [x] Audra to send sticker voucher of email

[AudMonte01]

Hi team - we are awaiting your logo update with the new KCD logo placed underneath it

[rohitg00]

@amouat, Can you please check the above PR and add me as an organizer? Thanks

[amouat]

@AudMonte01 new logo should be live, let us know if we missed any places.

[amouat]

@rohitg00 I don't see any PRs, but I added you to the list above, if that's what you meant?

[rohitg00]

@rohitg00 I don't see any PRs, but I added you to the list above, if that's what you meant?

YES, thanks! Sorry for that.

[AudMonte01]

Thank you, @amouat! I have added @rohitg00 to the KCD Organizer list here and will also add him to the email alias for communication.

https://community.cncf.io/events/details/cncf-kcd-uk-presents-kubernetes-community-days-uk-london-2024/