KCD Shanghai 2024 (April)

[Iceber]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• [x] Event Location: Tech Campus Shanghai, China
• [x] Event Date and Time: 4.20
• [x] Expected Number of Attendees: 200+
• [x] Event cost per ticket, and if you will have early bird pricing or not: free

  Event type:

• [ ] Virtual
• [ ] Hybrid
• [x] In person

  Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• [x] Organizer 1: Zhenyu Zheng, openEuler, Community Operating Manager, zhengzhenyu@openeuler.sh, Zhengzhenyu
• [x] Organizer 2: Kevin Wang, HUAWEICLOUD, Technical Expert, CNCF TOC member, Founder&Maintainer of CNCF KubeEdge, Volcano, Kamada projects, wangzefeng@huawei.com, kevin-wangzefeng
• [x] Organizer 3: Iceber Gu, DaoCloud, Cloud Native R&D Engineer, CNCF Ambassador, LFAPAC OpenSource Evangelist, Clusterpedia Founder&Containerd Maintainer, caiwei95@hotmail.com, Iceber Gu
• [x] Organizer 4: Betty Zheng, AWS, Senior Developer Advocate, betzheng@amazon.com, Betty zheng
• [x] Organizer 5: Pan Yuxuan, China Mobile Cloud,Technical Expert, Leader of China Mobile Cloud's Cloud Native Team, Kosmos Founder, panyuxuan@cmss.chinamobile.com, Pan Yuxuan
• [x] Organizer 6: Pengcheng Tang, Volcano Engine, Software Architect, Katalyst maintainer, tangpengcheng.tangpc@bytedance.com, Pengcheng Tang

Terms

• [x] No other Kubernetes Community Day event in same major city (check with past organizers)
• [x] If there is already a KCD in your country, you agree to schedule your KCD at least two months apart from that pre-planned KCD.
• [x] Minimum of 3 organizers from 3 different organizations
• [x] Every organizer has an account on Cloud Native Community Groups
• [x] Each organizer lives in or just outside of the KCD location
• [x] At least one organizer is a CNCF employee, CNCF ambassador, or CNCF project maintainer.
• [x] All organizers agree to follow the event guidelines and CNCF Code of Conduct
• [x] All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
• [ ] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [x] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [x] Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [x] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• [x] Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees. -- Regardless of your platform choice, please use these questions to create your registration form

Getting started checklist for organizers

• [ ] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• [x] Minimum of 3 sponsors committed (not required for virtual only events) openEuler China Mobile Cloud ByteDance AWS
• [x] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses Fiscal sponsor that will accept payments
• [x] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• [ ] Create a WeChat handle specific to your KCD event

Getting started checklist for CNCF:

• [ ] Region created in Bevy
• [ ] Added to Bevy header
• [ ] CNCF China team introduced for marketing amplification, and review of program

Organizer Planning Timeline

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• [ ] To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• [ ] Send CNCF event analytics
• [ ] Schedule post mortem meeting
• [ ] Send CNCF videos to be uploaded to YouTube
• [ ] Link videos from YouTube to event page
• [ ] Post event survey sent out

Post event checklist for CNCF:

• [ ] Removed from Bevy header
• [ ] CFP deactivated
• [ ] Upload videos to YouTube

[AudMonte01]

Excellent! Let us have a kick-off meeting, if someone would please schedule with me at 8:00 or 9:00 in your morning on an upcoming Tuesday?

[Iceber]

February 13th, right? I talked to the other organizers. We can meet at 9:00.

[AudMonte01]

FEBRUARY 20 KICK-OFF CALL WITH CNCF

Reviewed event details

• Free, in-person event and will have recordings
• Content will be in Chinese
• Currently arranged sponsors (100k RMBs) and already have the venue

Open source insights

• Many cloud native developers
• Many open source meetups in the area
• A big open source and AI conference in March

Marketing

• Each organizer has over 10k followers on WeChat

Actions

• [x] Audra to create Slack channel for collaboration with CNCF and resources
• [x] Audra to create Bevy chapter for team and add members to edit directly
• [ ] team to create WeChat group

[Iceber]

60+ topics were submitted, and we've finalized the jury's scores and recommendations. We will announce the agenda and open registration this week or next Monday and Tuesday.

[AudMonte01]

Thank you, @Iceber - please send the final agenda for review to kcd@cncf.io ahead of publishing.