[ ] Organizer 3: First and Last Name, Company, Title, Email, CNCF Slack Username
Terms
IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.
[x] Agree your KCD will attract no more than 500 people, and cap your tickets at this amount, which includes organizers, speakers, and sponsors.
[x] Confirm there are no other KCDs in same major city (check with past organizers)
[ ] Confirm your event at least 2 months apart from other pre-planned KCDs within a 2-hour flight away happening in the same language, unless otherwise approved by CNCF. Other events to be considered are any event held by CNCF or Linux Foundation. Have a look at the events calendar to assure your KCD will not compete with another events sponsorships or speakers. Insight into KCDs not yet LIVE but in the planning phases will live in the KCD GitHub issues.
[x] Confirm you have a minimum of 3 organizers from 3 different organizations
[ ] Agree to use the new KCD logo and work with a CNCF core program manager to make it unique to your KCD.
[ ] Agree to offer at least 3 complimentary tickets to increase diversity for the event
[ ] Agree to share the sponsor prospectus with CNCF by linking it in your GitHub issue and on your website.
[ ] Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
[ ] Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
[ ] Agree to use the designated CNCF registration platform, or have opt-in lagnuage for attendees to agree for CNCF to contact them about future events. KCD registration questions can be found here which also helps populate your transparency report.
[ ] Agree to produce a transparency report after your KCD. CNCF will provide a editable copy of this Canva template for guidance.
Getting started checklist for organizers
[ ] Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
[ ] Identified fiscal entity that can accept payments such as from sponsorships, to pay out expenses, manage income from ticket sales
[ ] Minimum of 3 sponsors committed (not required for virtual only events)
-- Sponsor 1
-- Sponsor 2
-- Sponsor 3
[ ] Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
[ ] Create a LinkedIn profile and/or Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)
Getting started checklist for CNCF:
[ ] Organizer email alias has been created
[ ] Region created in Bevy
[ ] Added to Bevy header once event is created and published by organizers
[ ] Give organizers event code given for Sessionize (CFP)
[ ] Share marketing plan and highlight CNCF marketing support
Organizer Planning Timeline
[ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
Post event checklist for Organizers:
[ ] Send CNCF event analytics
[ ] Schedule restrospective meeting with team, and then a sumamry with CNCF
[ ] Send CNCF videos to be uploaded to YouTube (if you chose to record them)
[ ] Link videos from YouTube to event page
[ ] Post event survey sent out
[ ] Fill out Credly badge request form for 1 badge per KCD (if desired by organizers for speakers, or volunteers)
[ ] Post-event blog post by organizers (optional)
Post event checklist for CNCF:
[ ] Remove from Bevy header
[ ] Copy YouTube playlist (if there is one) to amplify to CNCF channel subscribers
[ ] Publish transparency report and YouTube playlist (if there is one) linked from cncf.io/kcds
KCD Organizer Checklist
Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.
Event Details
Event type:
Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:
Terms
IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.
Getting started checklist for organizers
Getting started checklist for CNCF:
Organizer Planning Timeline
Post event checklist for Organizers:
Post event checklist for CNCF: