KCD Austin, Texas 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• [ ] Event Venue:
• [x] Event Date and Time: May 2, 2025
• [x] Expected Number of Attendees: 200
• [ ] Event cost per ticket: TBD -- Tiered pricing?

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• [x] NAME Organizer: Chad Crowell | chad@kubeskills.com | Platform Engineer @ Civo | Austin, TX | SLACK: @ chad | community.cncf.io/u/m2a82g | GitHub: @chadmcrowell
• [x] NAME Organizer: Rafa Brito | rafa@stormforge.io | Staff Engineer @ StormForge | Austin, TX | SLACK: @ Rafa Brito | community.cncf.io/u/m2r2j6 | GitHub: @brito-rafa
• [x] NAME Organizer: Mark Lavi | mark.lavi@veeam.com | Principal, Cloud Native Product Manager @ Veeam | Austin, TX | SLACK: @ Mark Lavi | community.cncf.io/u/my3w3q | GitHub: @mlavi
• [x] NAME Organizer: Mars Toktonaliev - KGPCo
• [x] NAME Organizer: Mooez Mustafa - Discover Digitals
• [x] NAME Organizer: Harsha Thirimanna - WSO2
• [x] NAME Organizer: Mara Ruvalcaba - Software Guru
• [x] NAME Organizer: Cristher Castro - Cuemby
• [x] NAME Organizer: Daniel Oh - RedHat
• [x] NAME Organizer: Eddie Wassef - Archetypical Software
• [x] NAME Organizer: Jamie Parker - RedHat
• [x] NAME Organizer: Satheesh Mohandass - Veeam
• [x] NAME Organizer: Manish Tyagi - You.com
• [x] NAME Organizer: Crystal Poenisch - Lineaje Inc.

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• [x] This team has signed the terms & conditions set forth by the Linux Foundation
• [x] This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• [ ] Every organizer has an account on Cloud Native Community Groups
• [x] The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] All organizers agree to follow the CNCF Code of Conduct
• [x] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [x] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• [ ] Agree to use the designated CNCF registration platform
• [x] Agree to offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via kcd@cncf.io.
• [x] Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Agree to submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• [ ] Agree to produce a transparency report after your KCD.

Resources & Templates

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here (https://docs.google.com/spreadsheets/d/1Z5-9DtU4JUTSh0gULRUNamiUqh2OcfYOGPr5HVhglDE/edit?gid=1736864170#gid=1736864170).
• [ ] Dynamic Agenda Builder for your speaker lineup
• [ ] CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[brito-rafa]

@AudMonte01 can you please update my data? github @brito-rafa - thanks

[AudMonte01]

October 14 CNCF Kick-Off Meeting

Getting started checklist for organizers

• [ ] @chadmcrowell to schedule next check-in during KubeCon on Tuesday November 12th: https://calendly.com/audmonte/30min
• [x] Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses (DevOps Days organizer's non-profit)
• [ ] Team to comment here with usernames for CNCF Slack for all organizers so that we can add you to the global #kcd-organizers channel
• [ ] Team to comment here with a list of the remaining team members community.cncf.io profile links
• [x] Create social media profiles to promote your KCD. NOTE: CNCF can amplify from LinkedIn and/or Twitter/X
• [ ] Venue is low cost. Includes A/V without recordings. Audra to look into how soon CNCF can get monetary support for down payment which is due by 10/24/2024

Getting started checklist for CNCF:

• [ ] Organizer email alias. @chadmcrowell, should we update last year's or use a different alias you might have for the team?
• [ ] Region created in Bevy, and Audra to give all organizers have access (once she has their emails or links to their profiles)

[money8203]

Here are my remaining details @AudMonte01 :

• CNCF Profile: https://community.cncf.io/u/mybvck/
• Email: manishtyagi088@gmail.com
• GitHub: @money8203
• Slack: @ Manish Tyagi