KCD New York, USA 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• [ ] Event Venue: TBD
• [x] Event Date and Time: May 15, 2025 is TBD
• [x] Expected Number of Attendees: 400
• [ ] Event cost per ticket: TBD but will have tiered pricing

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• [x] Organizer Role TBD: Ahmed Bebars | ahmed.bebars@cloudnativecommunity.io | Staff Software Engineer @ The New York Times | New York | https://community.cncf.io/u/mjubbe | SLACK: Ahmed Bebars
• [x] Organizer Role TBD: Kelly Revenaugh | kelly@kubeshop.io | Developer Relations Lead @ Kubeshop | New York | https://community.cncf.io/u/mn55yp/ | SLACK: Kelly Revenaugh
• [x] Organizer Role TBD: Julia Furst Morgado | juliafmorgado@gmail.com | Global Technologist, Veeam | New York | https://community.cncf.io/u/mnyz4m/ | SLACK: Julia Furst Morgado
• [x] Organizer Role TBD: Valentina Rodriguez Sosa | Red Hat | Principal Technical Marketing Manager | varodrig@redhat.com | https://community.cncf.io/u/my7fps/ | SLACK: Valentina Rodriguez Sosa
• [x] Organizer Role TBD: Cedric Clyburn | Red Hat | Developer Advocate | cclyburn@redhat.com | https://community.cncf.io/u/m543xh/ | SLACK: Cedric Clyburn
• [x] Organizer Role TBD: Scott Rigby | Navteca | Senior Cloud Solutions Architect | scott@r6by.com | https://community.cncf.io/u/mgrnmx/ | SLACK: Scott Rigby

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• [x] This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• [x] This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• [x] Every organizer has an account on Cloud Native Community Groups
• [x] The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] All organizers agree to follow the CNCF Code of Conduct
• [x] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [x] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• [ ] Agree to use the designated CNCF registration platform
• [ ] Offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via kcd@cncf.io.
• [x] Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• [x] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• [ ] Produce a transparency report after your KCD (template below).

Resources & Templates

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• [ ] CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• [ ] Dynamic Agenda Builder for your speaker lineup
• [ ] CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

October 21 kick-off meeting

• Attendees: Cedric, Julia, Kelly, Valentina
• Team Roles may be similar as last year, but they will be discussed this Friday
• Event date - May 15 will be KCD Texas and they needed to lock down their venue today. Please consider another date with the following insights -- RedHat summit is May 19-22 -- KCD SF wants to do the week before
• Venue insights - A different venue from last year, Ahmed has been doing research
• Registration platform is Bevy, and one team member will be assigned to manage the connection to the fiscal sponsor's Stripe account
• The logo will be the same as last year