KCD Helsinki, Finland 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• [x] Event type: In person
• [ ] Event Venue:
• [x] Event Date and Time: May 6, 2025
• [x] Expected Number of Attendees: 200
• [ ] Event cost per ticket: TBD

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• [x] Organizer ROLE: Maryam Tavakkoli | maryam_tavakkoli@hotmail.com | Senior Cloud Engineer, Relex Solutions | Vantaa, Finland | Maryam Tavakkoli | https://community.cncf.io/u/m8e76q/#/about
• [x] Organizer ROLE: Gergely Csatári | gergely.csatari@nokia.com | Senior Open Source Specialist, Nokia | Espoo, Finland | csatari | https://community.cncf.io/u/mmz5xu/#/about
• [x] Organizer ROLE: Toni Ylenius | toni.ylenius@gmail.com | Expert Developer, OP Financial Group | Kangasala, Finland | Toni Ylenius | https://community.cncf.io/u/mphbrc/
• [ ] 8 remaining Organizers to be added by a team member

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• [x] This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• [x] This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• [ ] Every organizer has an account on Cloud Native Community Groups
• [x] The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• [x] All organizers agree to follow the CNCF Code of Conduct
• [ ] All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• [x] All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• [ ] Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• [ ] Agree to use the designated CNCF registration platform
• [ ] Offer at least 3 complimentary tickets to increase diversity for the event
• [ ] Share the sponsor prospectus with CNCF via kcd@cncf.io.
• [ ] Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• [ ] Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• [ ] Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• [ ] Produce a transparency report after your KCD (template below).

Resources & Templates

• [ ] Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• [ ] CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• [ ] Dynamic Agenda Builder for your speaker lineup
• [ ] CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

October 31 kick-off meeting

Team Collaboration

• [ ] Audra to create email forwarding alias via kubernetescommunitydays.org to kcd-organizers@cloudnativefinland.org team alias
• [ ] Audra to give Gergely triage permissions to update this GitHub Issue (@CsatariGergely)
• [ ] Audra to create Bevy chapter and give Gergely: gergely@cloudnativefinland.org and Maryam: maryamtavakkoli@cloudnativefinland.org access to page builder
• [ ] Audra to give Anton access to managing tickets (Stripe connection in Bevy)
• [ ] Audra to create Slack channel for this team (once this issue is updated)
• [ ] Audra to add this team to global KCD email alias and Slack channel for organizer updates (once this issue is updated)
• [ ] Kashif to share sponsorship prospectus for Audra to download as a PDF

Venue

• Baked into a sponsorship
• Central location / easy to access
• 250 maximum capacity

Things to think about for next meeting

• Logo - see logo guidelines
• CFP timeline - think about your agenda publishing 6-8 weeks ahead of the event and work backward from there -- 2-4 weeks of reviewing, speaker confirmations, and building the agenda -- 1.5+ months of CFP being open

[CsatariGergely]

I will keep this list updated and notify @AudMonte01 as soon as it is complete

CNCF Slack handles:

• Kashif Khan
• AcL
• AmirMoshfeghi
• csatari