[ ] ~Followup email to mentors that mentees are applying (a week before deadline -- they can start looking at their candidates)~ Missed β @nate-double-u
[x] Application deadline
[x] Close projects for applications (LFX platform)
[x] email mentors that they should be making selections
[x] Create mentor email list
[x] Send welcome/get started email to mentors
Application review/admission decisions
[x] email mentors to make selections (share google form)
[x] first pass complete (most projects have been processed)
[x] remainder of approvals
[ ] ~Create mentee email list~ Most emails to mentees are better done via mail-merge. Discussion and announcemetns can be done on the discussion boards.
Midterm
[x] Midterm evaluation (Mentors)
[x] Create google form
[x] Send evaluation form to mentors (about 1-2 weeks before due)
[x] Send out evaluation results & stipend instructions (Mail merge)
[x] Approve stipends
End of term
[x] End of term evaluation (Mentors)
[x] Create google form
[x] Send evaluation form to mentors (about 1-2 weeks before due) (Sent Nov 14, 2023)
[x] Send out evaluation results & stipend instructions (Mail merge)
[x] Approve stipends
[x] Mentee feedback - (open form on evaluation due date, feedback/blog posts due on last day of term)
[x] Send feedback form to mentees (include deadline, last day of term)
[x] Send feedback reminder if needed
[x] Reach out to CNCF blog team to write end of term blog post (blog@cncf.io)
Before term
Start of term
Proposals in
Application review/admission decisions
Midterm
End of term
Post term