Clean up user accounts - Githubissues

cul-it / uls

Unified Library Site Development

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Clean up user accounts #1176

Closed mhk33 closed 6 months ago

mhk33 commented 1 year ago

Some staff have left and should be removed from units. Will need to ensure that we don't lose their content if removing accounts.

JesiBuell79 commented 1 year ago

https://github.com/cul-it/uls/issues/1109

sarah-cul commented 7 months ago

When distributor plugin was deactivated last month, any discrepancies between unit sites and the central repo were resolved and confirmed with the content owners.

mhk33 commented 7 months ago

@sarah-cul I'm trying to remember if this was about cleaning up WP user accounts for people no longer at CUL? Like Manolo, Kevin, Darcy, et al. I don't know what happens to their content if you delete old users.

sarah-cul commented 7 months ago

Oh! Thats interesting, I will keep this open and look into that.

mhk33 commented 7 months ago

Thanks! I have a similar issue in the main site repo, too, haven't had a chance to look at what the ramifications are for removing users.

sarah-cul commented 7 months ago

if we delete a user, all content that user created will remain on the site but the author of the content becomes "anonymous".

Alternatively, instead of deleting the user, we can change their role.. maybe to one with no permissions. I like knowing when and by who something was created, so I like this idea.

do you know if the passwords have been changed? It might still be possible for people who left to access the sites?

mhk33 commented 7 months ago

I don't know if passwords have been changed and if they still have access to those emails I guess they could change their passwords. But I like the idea of changing their role to one with no permissions! Good idea.

sarah-cul commented 6 months ago

Strategy:

AAM -> New Role "Blocked" does NOT inherit anything
update the user profile by changing their role to "Blocked", uncheck show toolbar

sarah-cul commented 6 months ago

Checklist for creating the Blocked role in AAM on live sites, set these users to blocked: Manolo (mb863), Darcy (dad284), Kevin (kek245), Nick (nac26)

[x] Africana
[x] Annex
[x] Asia
[x] Catherwood
[x] Engineering
[x] Finearts
[x] Hotel
[x] Law
[x] Management
[x] Mann
[x] Math
[x] Music
[x] OlinUris
[x] PSL
[x] Rare
[x] Tech
[x] Vet
[x] Main Library site (Blocked role was created through the 'Members' plugin)

sarah-cul commented 6 months ago

Added documentation "Blocking a User" and listed it here: https://confluence.cornell.edu/display/CULITSD/Content+Contributors+-+Documentation