Directory migration

[danahertzberg]

Tasks

• [x] Send quote to Cameron

Estimated work

• Phase 1 - Phonebook is built with Mark and linked to from directory
  • Provide CSS for phonebook to Mark
  • Migrate directory content
• Phase 2 - Phase out directory overall as a part of web governance

[danahertzberg]

Needs for rebuild:

• [x] Search redirect onto arizona.edu
• [x] I am menu (external links)
• [x] Resources menu (external links)
• [x] Rebuild homepage
• [x] Mark rebuild phonebook as separate integration (external link on directory)
• [x] Dana send Mark CSS to use with new phonebook integration
• [x] Build out menu
• [x] New content type/views for directory content
• [x] Migrate directory content (manual or custom migration)
• [x] Enable global footer
• [x] Verify Google Analytics is as expected
• [x] Request web header - requested via email to brand@email.arizona.edu on 9/15/2023 - not needed for Directory or Phonebook

Expected time needed - 100 hours

• 5 hours (Dana - Search, External menu/header links, Footer)
• 5 hours (Dana - Homepage rebuild)
• 15 hours (Dana - Phonebook CSS)
• 5 hours (Dana - Menu build)
• 15 hours (Dana - Custom directory content type/views)
• 55 hours (Sanjana - Migrate directory content)

[danahertzberg]

Migrate content should be done by students rather than developer

[danahertzberg]

Phonebook needs:

• Mark Felix's team can start now
• Oct 15 timeline goal (Dana and Mark)
• phonebook.arizona.edu domain redirects to directory.arizona.edu/phonebook
  • Check to ensure it's a temporary domain (Joe)

Get started needs:

• Kat connection/approval to start
• Mark connection/approval to start
• Donna approval to start
• Sanjana ensure student availability
• Quote services

[danahertzberg]

• [x] Send quote overview to leads

https://docs.google.com/document/d/1APkgGGwWoyuO9B9Dwxq-JSqVxOlJi9mSW1rP-QJ5o1g/edit

[danahertzberg]

• Django and view.js used by Mark Felix and team (David)
• Desire timeline to push back by 3 weeks
• Have headers and sidebars match between sites (perpetually)
  • Could have matched menus similar to Arizona.edu admissions
• Biggest challenge is to write search queries and deliver search results

[danahertzberg]

• Have 2-week check in meetings with Joe, Mark, David Hoover
• Joe, Mark, and David meet to sift through PHP

[danahertzberg]

• [x] Update Quote with new timeline
• [x] Schedule meeting with Kat to go over project/timeline and what to expect

[danahertzberg]

• [x] Need to schedule meeting with Genesis to go over migration results

[danahertzberg]

Students will update spreadsheet to have new tab for client review needs

[danahertzberg]

• [x] Have students reduce duplicates https://live-azs-directory.pantheonsite.io/directory-item-audit

[danahertzberg]

• [x] Give Darcy a preview of whole directory interface - directory and phonebook - meeting requested 9/26/2023
• [ ] Look into global footer update - A-Z index to Directory
• [x] Ask Kat about phonebook being separate
• [x] Provide CSS on https://phonebook-ui.test.iam.arizona.edu/

[danahertzberg]

https://uarizona.slack.com/archives/C05SUF8QJR1/p1696445515638279

Notes from today's meeting:

• Joe to send footer API details used on admissions
• David to remove wordmark padding in the red bar
• David to remove blue footer contact info (replace with global footer)
• Cutover is DNS ticket to repoint dns - go-live steps needed

Goals for next meeting on 10/16/2023

• Complete phonebook site content
• Update directory link to go to live phonebook URL

Go-live needs - Currently scheduled for Nov. 3

• Date for DNS cutover
• Final approval from Kat - Received
• UAnnounce memo
• Email Kat when live
• ~Update arizona.edu 404 page~

Post go-live tasks

• Dana to update global footer with new links
  • A-Z Index --> Directory (https://directory.arizona.edu/)
  • Phonebook --> Phonebook (https://phonebook.arizona.edu/)

[danahertzberg]

Dana Hertzberg 3:01 PM @here Here are some notes from today's meeting.

• @David Hoover Will make the remaining updates above.
• @Dana Will work on footer updates at the app level (fonts, links, etc.) - not ready before launch.
• Not much info here on phonebook searches that would be beyond the LDAP queries. Here is the GA dashboard
• Directory sandbox site is updated to use live phonebook URL

Next steps

• [x] @David Hoover Move phonebook to production in advance - by 10/20
• [x] @Dana Review with Kat - Scheduled for 10/19 - Approved!
• [x] @Dana Develop UAnnounce memo - by 10/20
• [x] @fischerm Get date for pantheon.arizona.edu DNS cutover - by 10/20
• [x] @parsonsj Remove domain from existing Pantheon site - Coordinate by 10/20
• [x] @parsonsj Get directory.arizona.edu domain transferred - Coordinate by 10/20

Work this week with hopes of having an earlier launch date of next week! :tada: (edited)

[danahertzberg]

Contact: uits-sia@list.arizona.edu