Onboard Meeting A.2.7.2023.09.28.THU.00 into P3 Ecosystem

[trainfarb]

DEG Entreprises - Onboarding Memo

MEMO: Onboard Meeting A.2.7.2023.09.28.THU.00 into P3 Ecosystem

Associated Meeting: https://github.com/deg-entreprises/A.2.7-Meeting-Platform/issues/18#issue-2186973813 Start Date: 2024.03.14.THU
End Date: 2024.03.14.THU

Purpose

What is your P3 Purpose Statement?
We enable Rwandan Alcoholic Beverage Manufacturers to participate in the future of African Malanga Neutral Alcohol Supply Chains.

Problem

What problem have you identified?
Rwandan Alcoholic Beverage Manufacturers are dependent on costly Neutral Alcohol imports.

We have several meetings from the past that have to be onboarded into the ecosystem to support the development of our go-to-market strategy.

In this meeting, we need to address the challenges that DEG is facing with industrial land acquisition so we can better understand the regulatory requirements to successfully implement the project.

Solution

What solution does your P3 Ecosystem provide?
Introduce a proprietary and cost-competitive agro-technology that transforms African Malanga into locally produced Neutral Alcohol.

This onboarding approach will demonstrate how we incorporate past meetings into DEG's P3 Ecosystem.

Our proposed solution involves presenting the project plan to various regulatory bodies to understand how their agency relates to DEG and what requirements we need to plan for.

Market

What is the market share of your P3 Ecosystem?
OWNER: 10% of Rwanda's $60M/year Neutral Alcohol Imports PRODUCER: 2.4% of DEG’s $6M/year Market Capture

Cooperation

What existing ecosystems inspire your platform?

• OWNER: Git/ GitHub to Inspire Platform Design Engineering Meetings with BuJo/ Quantum MeMoir
• PRODUCER: HuggingChat/ Hugging Face (0.9) to Inspire AI Assistant Onboarding with Figma (8.1)/ BlenderBIM (7.2)
• PROVIDER: Backstage/ Spotify (9.0) to Inspire Civil Engineering Training with Framer (6.3)/ Payhip (5.4)
• CONSUMER: TBD/ Block (1.8) to Inspire Blockchain Governance with Nostr (4.5)/ Kafka (3.6)

Distribution

What’s the distribution strategy for your platform?

• OWNER:
  • ONBOARDING (Investment) Memo Website Downloads
  • GitHub Project Templates to Linkedin, Instagram, X/Nostr
• PRODUCER:
  • Hugging Face Classroom for Farmers to Linkedin, Instagram, X/Nostr
  • Figma Community Resources to Linkedin, Instagram, X/Nostr
  • BlenderBIM Templates for LLMs to Linkedin, Instagram, X/Nostr
• PROVIDER:
  • Payhip Cohort Based IDP Courses for Owner’s Reps to Linkedin, Instagram, X/Nostr
  • Framer Tutorials to Linkedin, Instagram, X/Nostr
  • Payhip Tutorials to Linkedin, Instagram, X/Nostr
• CONSUMER:
  • TBD Wallets for Urban Planers to Linkedin, Instagram, X/Nostr
  • Nostr Essays to Substack
  • Kafka Stories to YouTube

Metrics

What metrics will your P3 Ecosystem track?

• OWNER:
  • Number of Downloads for Resources
• PRODUCER:
  • Number of Downloads for Resources
• PROVIDER: Followers and Reach on Instagram and LinkedIn
  • Number of Downloads for Resources
• CONSUMER: Subscribers and Views on Substack and YouTube
  • Number of Paid Subscribers
  • Number of Stories Shared/ Month

Team

What teams manage your P3 Ecosystem?

• OWNER: DEG Entreprises
• PRODUCER: trainfarb
• PROVIDER: hu3agency
• CONSUMER: ourStory

[trainfarb]

DEG Entreprises - Onboarding Agenda

AGENDA: Rwanda 2023 RDB Kick-Off Meeting to Understand Regulatory Requirements

Associated Meeting: https://github.com/deg-entreprises/A.2.7-Meeting-Platform/issues/18#issue-2186973813 Start Date: 2023.09.28.THU
End Date: 2023.09.28.THU Location: Rwanda Development Board Office (Old)

PURPOSE

What is the purpose of this meeting? The purpose of this onboarding meeting is to incorporate a meeting from the past into DEG's current go-to-market strategy.

The purpose of this meeting is to outline the frustrations that DEG has encountered for the past 11 months while trying to acquire industrial land in Ngoma District and present the project plan to various regulatory bodies related to RDB so DEG can develop an effective project plan and risk mitigation strategy to ensure project success.

PARTICIPANTS

Who is contributing to this onboarding?

• OWNER:
  • DEG Entreprises: Felix Achille, Jacques Achille
• PRODUCER: trainfarb
  • National Agricultural Export Development Board (NAEB)
• PROVIDER: hu3agency
  • Rwanda Inspectorate, Competition and Consumer Protection Authority (RICA)
• CONSUMER: ourStory
  • Emmanuel (RSB); Rwanda Food and Drug Association (RwandaRDA)

AGENDA

What will we cover in this onboarding process? Outline meeting approach:

1. Create meeting minutes outline and populate with past notes
2. Generate meeting Debrief based on meeting minutes
3. Reverse Engineer Meeting Memo and Agenda based on minutes and debrief
4. Send completed meeting to OWNER

Outline past meeting onboarding approach:

1. Add Action Items from the meeting to 8.1 Management Platform in IDP
2. Save link to 8.1 Management Platform View in IDP
3. Add Risks from the meeting to 6.3 Marketing Platform in IDP
4. Save link to 6.3 Marketing Platform View in IDP

GOAL

What are the intended outcomes of this meeting? Meeting

• Gain a clear strategy for acquiring industrial land in Ngoma District
• Gain draft list of regulatory requirements

Onboarding

• Catalog strategy for acquiring industrial land in Ngoma District
• Begin tracking regulatory requirements

MILESTONES

What milestones do these intended outcomes support?

• [OWNER]: Fundraising completed by 2024

ATTACHMENTS

What attachments add context to this meeting?

• Rwanda Vision 2050

RISKS

What risks will be addressed by this meeting?

1. Unclear process for industrial land acquisition is delaying the project
2. Without clear regulatory requirements, the project risks work stoppages during future operation

Case Study

What work will prove this meeting addressed the identified risks?

• Situation: Meeting DEG Entreprises has been working to acquire industrial land in Ngoma district for the past 11 months. Onboarding trainfarb is integrating this meeting into DEG's Go-To-Market Strategy
• Complication: Meeting The processes laid out by RDB and Ngoma One Stop Center have not been clear and the project is significantly delayed. Onboarding trainfarb has been developing the meeting protocol for the past 4 months, so the meetings from 2023 need to be added rapidly with the appropriate context to support development.
• Resolution: Meeting Outline all concerns and intended outcomes for the 2023 trip so DEG and RDB can develop an effective working relationships. Create a draft regulatory requirement checklist for the project based on the projects process flow diagram. Onboarding trainfarb has completed an initial version of the onboarding strategy for each meeting based on Internal Developer Platforms and is using GitHub Projects as an MVP. All tasks and risks from the meetings are being added to start tracking. Different views are being created so it's easy for the DEG Board to reference items.

[trainfarb]

DEG Entreprises - Onboarding Minutes

MINUTES: Rwanda 2023 RDB Kick-Off Meeting to Understand Regulatory Requirements

Associated Meeting: https://github.com/deg-entreprises/A.2.7-Meeting-Platform/issues/18#issue-2186973813 Start Date: 2023.09.28.THU
End Date: 2023.09.28.THU Location: Rwanda Development Board Office (Old)

Outline meeting approach:

• Create meeting minutes outline and populate with past notes
• Generate meeting Debrief based on meeting minutes
• Reverse Engineer Meeting Memo and Agenda based on minutes and debrief
• Send completed meeting to OWNER

Outline past meeting onboarding approach:

• Add Action Items from the meeting debrief to 8.1 Management Platform in IDP
  • Felix directed to contact Jean Claude Mutabazi in case we encounter more delays
  • DEG to create concept note outline
  • DEG to send 2023 Trip Concept note to RDB to gain alignment
  • DEG to compile list of regulatory bodies to ensure compliance
  • Felix to email Emmanuel (RSB) to start conversation to work through all regulatory
  • Mayors listing Malanga as a strategic crop for farmers
  • Launch DEG's smaller hold farmer capacity building program
  • Implement contract farming program with districts
• Save link to 8.1 Management Platform View in IDP: https://github.com/orgs/deg-entreprises/projects/8/views/2
• Add Risks from the meeting debrief to 6.3 Marketing Platform in IDP
  • Ngoma Master Plan is not approved
  • MINICOM Director General approves land acquisition, but jurisdiction is limited when master plan is pending
  • Lack of clarity regarding the industrial land acquisition process may continue to cause frustration and delays
  • Ngoma One Stop Center Director wants DEG to purchase the land before zoning approval
  • RBD stating MINICOM approval needed before land acquisition, but previously directed DEG to purchase the land. Conflicting direction.
  • If DEG doesn't understand all required regulations, we're at risk of costly work stoppages at different phases of the project
  • If District Mayors don't understand the socio-economic impact of the supply chain, they won't advocate for capacity building. This will limit DEG's ability for a stable supply chain
• Save link to 6.3 Marketing Platform View in IDP: https://github.com/orgs/deg-entreprises/projects/8/views/3

[trainfarb]

DEG Entreprises - Onboarding Debrief

DEBRIEF: Rwanda 2023 RDB Kick-Off Meeting to Understand Regulatory Requirements

Associated Meeting: https://github.com/deg-entreprises/A.2.7-Meeting-Platform/issues/18#issue-2186973813 Start Date: 2023.09.28.THU
End Date: 2023.09.28.THU Location: Rwanda Development Board Office (Old)

Action Items: (3D Model of 8.1)

1. Felix directed to contact Jean Claude Mutabazi in case we encounter more delays
2. DEG to create concept note outline
3. DEG to send 2023 Trip Concept note to RDB to gain alignment
4. Felix to email Emmanuel (RSB) to start conversation to work through all regulatory requirements
5. Send request to FDA representative so construction specifications can reflect everything that will be inspected once facility is completed
6. Add district Mayors listing Malanga as a strategic crop for farmers as a project milestone
7. Launch DEG's smaller holder farmer capacity building program
8. Implement contract farming program with districts

Risks: (3D Model of 6.3)

1. Lack of clarity regarding the industrial land acquisition process may continue to cause frustration and delays
2. Not fully understanding the necessary regulatory requirements could lead to potential operational disruptions or financial penalties

Summary: Situation: During the kick-off meeting held at the Rwanda Development Board office, participants aimed to discuss DEG's struggles with obtaining industrial land in Ngoma District and present the company's supply chain plans to relevant regulatory authorities.

Complication: Despite efforts made over the last eleven months, there remains confusion surrounding the industrial land acquisition process due to conflicting directions received from various entities such as RDB and MINICOM. Additionally, unclear regulatory requirements pose a threat to successful implementation of the project since non-compliance could result in disruptive work stoppages or fines.

Resolution: To alleviate these concerns, multiple actions were agreed upon, including reaching out to Jean Claude Mutabazi for assistance if further obstacles arise, developing a concept note addressing critical challenges, engaging stakeholders like FDA and RSB to clarify regulatory prerequisites, incorporating suggestions from regulators into construction specifications, adding significant milestones involving district mayors and malanga crops, launching smallholder farmer capacity programs, and establishing contract farming initiatives with local governments. These steps aim to facilitate smoother collaboration between DEG and regulatory bodies while ensuring proper adherence to requirements throughout the project lifecycle.