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Collaboration Cycle for [DGIB, Enrollment Verification] #50480

Open cesaresantiago opened 1 year ago

cesaresantiago commented 1 year ago

VFS product information

VFS team name

DGIB Team

Product name

Enrollment Verification

Feature name

Enrollment Verification

GitHub label for product

enrollment-verification

GitHub label for feature

No response

Kickoff questions

Toggle kickoff questions ### When did/will you start working on this product/feature? 01/01/2022 ### Will your work result in visible changes to the user experience? Yes ### Are you doing research with VA.gov users? Yes ### Will your work involve changes to... Tools, applications and dynamic pages ### Does your product/feature have Google Analytics tracking and a KPI dashboard in Domo? No ### Do you need to capture any additional analytics or metrics? No ### Product outline https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/my-education-benefits/enrollment-verification/product-outline.md ### Notify the Collaboration Cycle team of this ticket in the vfs-platform-support Slack channel. - [X] I acknowledge that I must notify \#vfs-platform-support after submitting this issue.

Recommended Collaboration Cycle touchpoints

Design Intent

[Ticket 31075](https://github.com/department-of-veterans-affairs/va.gov-team/issues/31075)

Contact Center Review

Toggle Contact Center Review #### VFS actions - [ ] Complete the [Contact Center review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Contact-center-review.1782317061.html) - [ ] Link to the Contact Center review request ticket below

Midpoint Review

[#33216](https://github.com/department-of-veterans-affairs/va.gov-team/issues/33216)

Staging Review

Toggle Staging Review #### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [x] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" Meeting created for 11:30am - 12:00pm, January 17, 2023 - [x] Notify the Collaboration Cycle team of this event with scheduled date/time in #vfs-platform-support ([see Slack Workflow User guide](https://depo-platform-documentation.scrollhelp.site/support/Getting-help-from-the-Platform-in-Slack.1439138197.html)) - ~[ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings.~ N/A - [x] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [x] I confirm the environment is available and test users have been provided. - [x] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** Platform guidance on [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts) **Product artifacts** - [x] Staging URL: https://staging.va.gov/education/verify-school-enrollment/enrollment-verifications/ - [x] Specify which pages are included in the review: All pages in the enrollment verification app. - [x] Staging test user information : https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/enrollment-verification-test-users.md **Note:** Please double-check that you've provided staging access information appropriate for testing the tool or feature. Don't put staging credentials in your va.gov-team ticket; store [test user information, passwords, and tasks](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/staging-test-accounts-accessible-example.md) in a .md file in the va.gov-team-sensitive repository. **Content artifacts** - [x] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) - Intake: https://github.com/department-of-veterans-affairs/va.gov-team/issues/33863, https://github.com/department-of-veterans-affairs/va.gov-team/issues/50497 - Static Drupal page: http://preview-prod.vfs.va.gov/preview?nodeId=51828 **IA artifacts** - [x] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. - IA Intake: https://github.com/department-of-veterans-affairs/va.gov-team/issues/33863 - IA Design: https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/platform/information-architecture/ia-reviews/edu-enroll-verification.md **QA artifacts** An artifact that corresponds to each standard in the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - **QA artifacts posted**: https://github.com/department-of-veterans-affairs/va.gov-team/tree/master/products/my-education-benefits/enrollment-verification/test-scripts - [x] [Regression test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-regression-test-planRegressionTestPlan) - [x] [Test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-test-planTestPlan) - [ ] [Coverage for References](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [x] [Summary(Defects) reports](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [x] [E2E tests](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-e2e-test-participationE2ETestParticipation) - https://github.com/department-of-veterans-affairs/vets-website/blob/main/src/applications/enrollment-verification/tests/e2e/00-ev-prefill-and-submit.cypress.spec.js - [ ] [Code coverage](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-unit-test-coverageUnitTestCoverage) (provide a link to the product’s code) **Accessibility artifacts** - [x] [Completed accessibility testing artifact](https://github.com/department-of-veterans-affairs/va.gov-team/issues/new?assignees=briandeconinck&labels=a11y-testing&template=a11y-testing.yaml&title=Accessibility+Testing+for+%5BTeam+Name%2C+Product+Name%2C+Feature+Name%5D). For details, see [Prepare for an accessibility staging review](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). https://github.com/department-of-veterans-affairs/va.gov-team/issues/50431 ##### Platform actions - [x] Follow Moderator Responsibilities guidance for Staging Review - [x] Meeting date/time: **January 17, 2023 at 11:30 EST** - [ ] Create feedback tickets and link to this epic - [ ] Design feedback provided - [ ] Accessibility feedback provided - [ ] IA feedback provided - [ ] Content feedback provided - [ ] QA feedback provided #### After meeting ##### Platform actions - [ ] Update this ticket with the Zoom recording - Recording URL: https://oddball-io.zoom.us/rec/share/9zbO0UcwgqXsf8Hd3zwy6syg3Ukyv__xEf_UXPHDtTGA7ki_WnwUpDww5nMihC96.GEDkFxyzdL9H77Ti - Password: uFf.V1P5 ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns - [ ] Close individual feedback tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are complete

Staging Review (static page)

Toggle Staging Review #### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [ ] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings. - [ ] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [ ] I confirm the environment is available and test users have been provided. - [ ] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** Platform guidance on [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts) **Product artifacts** - [x] Staging URL http://preview-prod.vfs.va.gov/preview?nodeId=51828 **This is a drupal page** - [ ] Specify which pages are included in the review - [x] Staging test user information **You need to be on the network for the preview link to work** **Note:** Please double-check that you've provided staging access information appropriate for testing the tool or feature. Don't put staging credentials in your va.gov-team ticket; store [test user information, passwords, and tasks](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/staging-test-accounts-accessible-example.md) in a .md file in the va.gov-team-sensitive repository. **Content artifacts** - [x] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) Epic: #50496 #50497 **IA artifacts** - [x] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/platform/information-architecture/ia-reviews/edu-enroll-verification.md **QA artifacts** An artifact that corresponds to each standard in the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - [ ] [Regression test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-regression-test-planRegressionTestPlan) - [ ] [Test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-test-planTestPlan) - [ ] [Coverage for References](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [ ] [Summary(Defects) reports](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [ ] [E2E tests](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-e2e-test-participationE2ETestParticipation) (provide a link to the product’s code) - [ ] [Code coverage](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-unit-test-coverageUnitTestCoverage) (provide a link to the product’s code) **Accessibility artifacts** - [x] [Completed accessibility testing artifact](https://github.com/department-of-veterans-affairs/va.gov-team/issues/new?assignees=briandeconinck&labels=a11y-testing&template=a11y-testing.yaml&title=Accessibility+Testing+for+%5BTeam+Name%2C+Product+Name%2C+Feature+Name%5D). For details, see [Prepare for an accessibility staging review](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). https://github.com/department-of-veterans-affairs/va.gov-team/issues/51977 ##### Platform actions - [x] Follow Moderator Responsibilities guidance for Staging Review - [x] Meeting date/time: **Friday, January 27 at 2:00PM Eastern** #### After meeting ##### Platform actions - [x] Update this ticket with the Zoom recording - Recording URL: [Zoom link](https://oddball-io.zoom.us/rec/share/P_OCFJjLNQzQqWVjVIa1YusYK2zOfcsTGckSRZ7k_vvYSWcif8hwClTGXexS_aE.BsTBPB45zllgGRU4) - Password: 8NNYtx#X ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns - [ ] Close individual feedback tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are complete

Privacy, Security, Infrastructure Readiness Review

Toggle Privacy, Security, Infrastructure Readiness Review #### VFS actions - [x] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [x] Link to the Readiness Review ticket below https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/issues/650 #### Platform actions - [ ] Privacy, security, infrastructure readiness review is complete
cesaresantiago commented 1 year ago

I've opened this collaboration cycle with new template per @shiragoodman advice.

This app's collaboration cycle was already started with the old template: https://github.com/department-of-veterans-affairs/va.gov-team/issues/26551

We also had our midpoint reviews. What we want to do now is get to the staging review.

shiragoodman commented 1 year ago

@cesaresantiago @btruongafs It appears that some of the information in the Product Directory for Enrollment Verification is out of date and/or missing. Can you please verify the information we have and submit a ticket for updates?

btruongafs commented 1 year ago

Ticket submitted for updates: https://github.com/department-of-veterans-affairs/product-directory/pull/575

bethpottsVADEPO commented 1 year ago

@btruongafs I want to make sure that ahead of the staging reviews next week for enrollment verification this ticket is up to date with a link to the static Drupal page the content team created. Would you like the content team to add to the artifacts section above or would you like to make this update to the top section of the ticket? The Platform team will need to review this Drupal page, not the HTML static page currently in staging that has outdated content at this point.

joshkimux commented 1 year ago

Hi @cesaresantiago ! Happy Thursday ✨ We're doing a review of a11y health across products and came across this staging review which still has several major defect-2 a11y issues open.

Platform recommends fixing these within 1-2 sprints as they can cause major usability barriers for disabled Veterans. Are there any plans to do so in the coming weeks, or do you know if they were blocked?

cc: @artsymartha68 for awareness ❤️