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department-of-veterans-affairs / va.gov-team

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Collaboration Cycle for [10-10 Health Apps, 10-10CG, Improve Facility Selection] #51980

Open hdjustice opened 1 year ago

hdjustice commented 1 year ago

VFS product information

VFS team name

10-10 Health Apps

Product name

10-10CG

Feature name

Improve Facility Selection

GitHub label for product

1010-cg

GitHub label for feature

cg-facilities

Kickoff questions

Toggle kickoff questions ### When did/will you start working on this product/feature? The feature was initially started in Feb 2021, however it became stale and outdated since then. We have picked up discussions since beginning of December 2022 to revisit the design and purpose of the page/question. ### Will your work result in visible changes to the user experience? Yes ### Are you doing research with VA.gov users? Yes ### Will your work involve changes to... Tools, applications and dynamic pages ### Does your product/feature have Google Analytics tracking and a KPI dashboard in Domo? Yes ### Do you need to capture any additional analytics or metrics? No ### Product outline https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/caregivers/10-10CG%20Caregiver%20application%20product-outline.md ### Notify the Collaboration Cycle team of this ticket in the vfs-platform-support Slack channel. - [X] I acknowledge that I must notify \#vfs-platform-support after submitting this issue.

Recommended Collaboration Cycle touchpoints

Design Intent

Toggle Design Intent [Previous design intent](https://app.zenhub.com/workspaces/10-10-health-apps-5fff0cfd1462b6000e320fc7/issues/gh/department-of-veterans-affairs/va.gov-team/27066) #### Before meeting ##### VFS actions - [ ] Review [Design Intent Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/design-intent) to understand what this touchpoint involves. - [ ] Schedule your Design Intent (with at least 2 business days lead time from now): - Open the [Calendly design intent calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click "Confirm" - Add your name and email - Click "Add Guests" and enter the email addresses for VFS team attendees - Click "Schedule Event" - [ ] Link all artifacts in the `Design Intent artifacts for review` section below at least two business days before the scheduled Design Intent. Please don't add artifacts in the comments section. **Design Intent artifacts** - [x] Sketch File with option New-A - Desktop - [Page 1](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/jgnAQyo) - [Page 2](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/zx9e3Yb) - [Page 3](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/Jn1QKqr) - [Page 4](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/4aRZWrd) - Mobile - [Page 1](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/dlyemEb) - [Page 2](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/ZOGQjqp) - [Page 3](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/7yq0OYP) - [Page 4](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/ELryY0R) - [Disabled card and error states](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/8VxD1oa) - [x] [User flows](https://www.sketch.com/s/5a676881-7aa8-4054-9b6e-34d86ced43d8/a/dlyed5l) - [x] [Research plan](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/caregivers/research/2023-04-Facilities%20and%20Overall%20Usability%20Research/research-plan.md) - [x] Any other artifacts you have so far - [Conversation guide](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/caregivers/research/2023-04-Facilities%20and%20Overall%20Usability%20Research/conversation-guide.md#third-task-va-facility-selection---5-minutes) - [Initiative brief](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/caregivers/Improve%20Facility%20Selection/Improve%20Facility%20Selection%20-%20Initiative%20Brief.md) ##### Platform actions - [x] Follow Moderator Responsibilities guidance for Design Intent - [x] Meeting date/time: 03/20/2023 3:30pm, ET #### After meeting ##### Platform actions - [x] If you have feedback, create feedback tickets and link to this epic. Once you have completed you review, check the box next to your practice area - [x] Accessibility has completed the review - [x] Design has completed the review - [x] IA has completed the review - [x] Update this ticket with the Zoom recording - Recording URL: [Zoom link](https://oddball-io.zoom.us/rec/share/5I45Ahkxkrl6uT6vQLjEIn0m7x5qjepMQeg33yk277hal7SEObCOmhYH5507_W5i.iswzYGsj4wM9cyLk) - Password: U&1uM$Td ##### VFS actions - [x] Review feedback tickets and comment on the ticket if there are any questions or concerns

Sitewide Content and IA Intake Request

Toggle Sitewide Content and IA Intake Request ##### VFS actions - [x] Complete the [sitewide content and IA intake request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Sitewide-Content-and-IA-intake-request.2124906551.html) - [x] Link to the Sitewide Content and IA Intake Request ticket below - [CAIA Ticket - #55327](https://github.com/department-of-veterans-affairs/va.gov-team/issues/55327)

Architecture Intent

Toggle Architecture Intent instructions #### Before the meeting ##### VFS team actions - [x] Review [Architecture Intent Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/architecture-intent) to understand what this touchpoint involves. - [x] Schedule your Architecture Intent (with at least 2 business days lead time from now): - Open the [Calendly Architecture intent calendar](https://calendly.com/collaboration-cycle/architecture-intent) - Select a date and time and click "Confirm" - Add your name and email - Click "Add Guests" and enter the email addresses for VFS team attendees - Click "Schedule Event" - [x] Link all artifacts in the `Architecture Intent artifacts for review` section below at least two business days before the scheduled Architecture Intent. Please don't add artifacts in the comments section. **Architecture Intent artifacts for review** [See guidance on Architecture Intent artifacts.](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/architecture-intent#ArchitectureIntent-Whatartifactswillbeneeded?) Feedback is based on the artifacts provided here as well as information provided during the meeting. Please provide links to artifacts **at least two business days** before the scheduled meeting. Required: - [x] Fully completed [Architecture Intent Meeting Template](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/platform/engineering/collaboration-cycle/architecture-intent/checklist/10-10%20Health%20Apps-10-10CG-11-06-2024.md) - [x] [User data flow diagram](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/platform/engineering/collaboration-cycle/architecture-intent/diagrams/1010-health-apps/10-10cg-sequence-diagram-10072024.md), if your application accepts data from a user. ##### Platform Team actions - [x] Meeting date/time: **Tuesday Nov 26, 1:30pm ET** #### After the meeting ##### Platform Team actions - [ ] Update this ticket with the Zoom recording - Recording link - Passcode: - Engineering feedback - [ ] Feedback ticket attached to milestone - [ ] No feedback - Mobile Engineering feedback - [ ] Feedback ticket attached to milestone - [ ] No feedback - Security feedback - [ ] Feedback ticket attached to milestone - [ ] No feedback ##### VFS team actions - [ ] Review feedback tickets. Comment on the ticket if there are any questions or concerns.

Research Review

Toggle Research Review #### VFS actions - [ ] Complete the [research review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Research-plan-review.1781891143.html)

Midpoint Review

Toggle Midpoint Review #### Before meeting ##### VFS actions Navigate to reference link: [Midpoint Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review) - [ ] Schedule your Midpoint Review when ready: - Open the [Calendly midpoint review calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] Check this box if you'd like this review to be asynchronous (Please refer to the [Midpoint Review guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Midpoint-review.1781039167.html) for the difference between a synchronous meeting and an asynchronous review) - [ ] Link all artifacts **ONLY** in the Midpoint Review artifacts section below at least two days before the scheduled Midpoint Review. **Do NOT add artifacts to Comments section** **Midpoint Review artifacts** See Platform guidance on [Midpoint Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review#Midpointreview-Artifacts). Platform feedback is based solely on the artifacts provided, as reviewed during the two days before the Midpoint Review meeting. Any work not included in the artifacts below or any ongoing work taking place during the review period may not be reflected in that feedback. **Required artifacts** - [ ] Design prototype or high-fidelity mockup (must include mobile prototype/mockup) - Specify which pages are included in the review - [ ] Up to date user flow - [Guidance on user flows](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/information-architecture/standards/user-flow-guidance.md) - [ ] If working with [Sitewide CAIA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request), link to CAIA intake ticket. **Not required, but nice to have artifacts** - [ ] Accessibility annotations included as part of your design - [ ] Research plan - Links to specific CAIA artifacts: - [ ] IA spec - [ ] Content source of truth - Any other artifacts you have so far ##### Platform actions - [ ] Slack thread with VFS team - [ ] Meeting date/time: #### After meeting ##### Platform actions * Accessibility * [ ] Feedback added to milestone * [ ] No feedback * Content * [ ] Feedback added to milestone * [ ] No feedback * Design * [ ] Feedback added to milestone * [ ] No feedback * IA * [ ] Feedback added to milestone * [ ] No feedback * [ ] Update this ticket with the Zoom recording - Recording link - Passcode: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns

Analytics Request

Toggle Analytics Request #### VFS actions - [ ] Complete the [analytics request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Analytics-request.1782120453.html) - [ ] Link to the Analytics Implementation and QA Request ticket below

Contact Center Review

Toggle Contact Center Review #### VFS actions - [ ] Complete the [Contact Center review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Contact-center-review.1782317061.html) - [ ] Link to the Contact Center review request ticket below

Staging Review

Toggle Staging Review #### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [ ] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings. - [ ] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [ ] I confirm the environment is available and test users have been provided. - [ ] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** Links to [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts) must be added to this ticket 4 business days ahead of the scheduled meeting. Please do not make changes to the product or artifacts during the 4-day review period. #### Required artifacts - [x] **URL(s) to review the product** - staging.va.gov/family-and-caregiver-benefits/health-and-disability/comprehensive-assistance-for-family-caregivers/apply-form-10-10cg/veteran-information/va-medical-center/locator - staging.va.gov/family-and-caregiver-benefits/health-and-disability/comprehensive-assistance-for-family-caregivers/apply-form-10-10cg/veteran-information/va-medical-center/confirm - [x] **Drupal or [Staging URL](https://staging.va.gov/family-member-benefits/apply-for-caregiver-assistance-form-10-10cg/introduction) for updated primary entry point**: the main way Veterans will access the tool through site navigation (not search) - [N/A] **Test users and scenarios (when applicable)** - This form does not require authentication. All pages display the same regardless of whether the user is logged in or not. - [x] **[Link to Sitewide CAIA intake ticket](https://github.com/department-of-veterans-affairs/va.gov-team/issues/55327)** - [ ] **Completed accessibility testing artifact**: [see instructions and link to accessibility testing template](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). - [ ] **QA Artifacts**: artifacts that correspond to each of the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - [ ] Regression test plan - [ ] Test plan - [ ] Coverage for References - [ ] Summary (Defects) reports - [ ] E2E tests - [ ] Code coverage - [ ] [Endpoint monitoring playbook](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/caregivers/10-10CG%20Form/Endpoint%20Monitoring%20%26%20Zero%20Silent%20Failures/10-10CG%20Monitor%20Playbook.md) #### Not required, but nice to have artifacts - [x] **Content source of truth**: link to CAIA Content feedback, such as a content source of truth. - [Figma Designs](https://www.figma.com/design/TxXD5bGUOhbHHWLb85GPjK/10-10CG?node-id=2478-18708&node-type=SECTION&t=LIbnyXIFEnPa5jZz-0) - [ ] **Information Architecture spec**: link to CAIA IA feedback, such as an IA spec. ##### Platform actions - [ ] Update this ticket with the Zoom recording - Recording URL: - Password: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns - [ ] Close individual feedback tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are complete

Privacy, Security, Infrastructure Readiness Review

Toggle Privacy, Security, Infrastructure Readiness Review #### VFS actions - [ ] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [ ] Link to the Readiness Review ticket below #### Platform actions - [ ] Privacy, security, infrastructure readiness review is complete
JonathanKamensDVA commented 1 week ago

@hdjustice I do not see the arch intent documents linked above. Can you please add links above in the "Architecture Intent artifacts for review" section above and comment here when that's finished?

hdjustice commented 1 week ago

@JonathanKamensDVA We haven't finished them yet but we are in the process of working on the checklist. We are not quite ready to schedule the meeting but as soon as we are, we will follow the instructions and comment here. Thanks!!