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department-of-veterans-affairs / va.gov-team

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Collaboration Cycle for [Benefits Team 1, Certificate of Eligibility, Access uploaded documents] #53511

Open saderagsdale opened 1 year ago

saderagsdale commented 1 year ago

VFS product information

VFS team name

Benefits Team 1

Product name

Certificate of Eligibility

Feature name

Access uploaded documents

GitHub label for product

COE

GitHub label for feature

flow

No response

Kickoff questions

Toggle kickoff questions ### When did/will you start working on this pflowroduct/feature? 2/1/2023 ### Will your work result in visible changes to the user experience? Yes ### Are you doing research with VA.gov users? Yes ### Will your work involve changes to... Tools, applications and dynamic pages ### Does your product/feature have Google Analytics tracking and a KPI dashboard in Domo? Yes ### Do you need to capture any additional analytics or metrics? Yes ### Product outline https://github.com/department-of-veterans-affairs/va.gov-team/tree/master/products/apply-for-home-loan-COE ### Notify the Collaboration Cycle team of this ticket in the vfs-platform-support Slack channel. - [X] I acknowledge that I must notify \#vfs-platform-support after submitting this issue.

Recommended Collaboration Cycle touchpoints

Design Intent

Toggle Design Intent #### Before meeting ##### VFS actions - [ ] Review [Design Intent Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/design-intent) to understand what this touchpoint involves. - [ ] Schedule your Design Intent (with at least 2 business days lead time from now): - Open the [Calendly design intent calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click "Confirm" - Add your name and email - Click "Add Guests" and enter the email addresses for VFS team attendees - Click "Schedule Event" - [ ] Link all artifacts in the `Design Intent artifacts for review` section below at least two business days before the scheduled Design Intent. Please don't add artifacts in the comments section. **Design Intent artifacts** - [x] Whiteboard sketch or other lo-fi prototypes or wireframes - [x] User flow - [ ] Research plan - [ ] Any other artifacts you have so far - [use this link to sketch file](https://www.sketch.com/s/b3237bfe-9e5c-4b5d-a958-66632d9a7fe3) - [User flow image](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/decision-reviews/higher-level-review/Appeals_Process_Higher_Level_Review_Flowchart-1.png) - [User flow diagram, might be a little outdated](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/decision-reviews/higher-level-review/HLR_flow.md) ##### Platform actions - [ ] Follow Moderator Responsibilities guidance for Design Intent - [x] Meeting date/time: February 28th at 11:00am EST - [x] [Slack request](https://dsva.slack.com/archives/CBU0KDSB1/p1676054451855709) #### After meeting ##### Platform actions - [ ] If you have feedback, create feedback tickets and link to this epic. Once you have completed you review, check the box next to your practice area - [x] Accessibility has completed the review - [x] Design has completed the review - [x] IA has completed the review - [x] Update this ticket with the Zoom recording - Recording URL: [Zoom meeting](https://oddball-io.zoom.us/rec/share/4zEXm64Nx8jAi9EC2bcJuhKv28qCB1xJwqfKVhsZLnCCgTBPUZfgwXbXGvDumRMW.7miVcGNk1C_q919Y) - Password: +^h3+!Od ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns

Sitewide Content and IA Intake Request

Toggle Sitewide Content and IA Intake Request ##### VFS actions - [x] Complete the [sitewide content and IA intake request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Sitewide-Content-and-IA-intake-request.2124906551.html) - [ ] Link to the Sitewide Content and IA Intake Request ticket below

Research Review

Toggle Research Review #### VFS actions - [ ] Complete the [research review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Research-plan-review.1781891143.html)

Midpoint Review

Toggle Midpoint Review #### Before meeting ##### VFS actions Navigate to reference link: [Midpoint Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review) - [ ] Schedule your Midpoint Review when ready: - Open the [Calendly midpoint review calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] Check this box if you'd like this review to be asynchronous (Please refer to the [Midpoint Review guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Midpoint-review.1781039167.html) for the difference between a synchronous meeting and an asynchronous review) - [ ] Link all artifacts **ONLY** in the Midpoint Review artifacts section below at least two days before the scheduled Midpoint Review. **Do NOT add artifacts to Comments section** **Midpoint Review artifacts** Provide links or documents for the following: - [ ] Finalized design prototype or mockup - [ ] Specify which pages are included in the review - [ ] Research plan - [ ] Conversation guide **Content artifacts** - [ ] Your product’s content source of truth - [ ] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) **IA artifacts** - [ ] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. ##### Platform actions - [ ] Follow Moderator Responsibilities guidance for Midpoint Review - [ ] Meeting date/time: #### After meeting ##### Platform actions - [ ] If you have midpoint review feedback, create feedback ticket and link to this epic. Once you have completed your review, check the box next to your practice area - [ ] Design has completed the review - [ ] Accessibility has completed the review - [ ] IA has completed the review - [ ] Content has completed the review - [ ] Update this ticket with the Zoom recording - Recording URL: - Password: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns

Analytics Request

Toggle Analytics Request #### VFS actions - [ ] Complete the [analytics request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Analytics-request.1782120453.html) - [ ] Link to the Analytics Implementation and QA Request ticket below

Contact Center Review

Toggle Contact Center Review #### VFS actions - [ ] Complete the [Contact Center review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Contact-center-review.1782317061.html) - [ ] Link to the Contact Center review request ticket below

Staging Review

Toggle Staging Review #### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [ ] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings. - [ ] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [ ] I confirm the environment is available and test users have been provided. - [ ] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** Platform guidance on [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts) **Product artifacts** - [ ] Staging URL - [ ] Specify which pages are included in the review - [ ] Staging test user information **Note:** Please double-check that you've provided staging access information appropriate for testing the tool or feature. Don't put staging credentials in your va.gov-team ticket; store [test user information, passwords, and tasks](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/staging-test-accounts-accessible-example.md) in a .md file in the va.gov-team-sensitive repository. **Content artifacts** - [ ] Github ticket for any relevant static content page and entry point updates for tool or feature (if applicable) **IA artifacts** - [ ] Please include a link to any [Sitewide Content & IA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including an IA review document or intake form. **QA artifacts** An artifact that corresponds to each standard in the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - [ ] [Regression test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-regression-test-planRegressionTestPlan) - [ ] [Test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-test-planTestPlan) - [ ] [Coverage for References](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [ ] [Summary(Defects) reports](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [ ] [E2E tests](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-e2e-test-participationE2ETestParticipation) (provide a link to the product’s code) - [ ] [Code coverage](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-unit-test-coverageUnitTestCoverage) (provide a link to the product’s code) **Accessibility artifacts** - [ ] [Completed accessibility testing artifact](https://github.com/department-of-veterans-affairs/va.gov-team/issues/new?assignees=briandeconinck&labels=a11y-testing&template=a11y-testing.yaml&title=Accessibility+Testing+for+%5BTeam+Name%2C+Product+Name%2C+Feature+Name%5D). For details, see [Prepare for an accessibility staging review](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). ##### Platform actions - [ ] Follow Moderator Responsibilities guidance for Staging Review - [ ] Meeting date/time: #### After meeting ##### Platform actions - [ ] Update this ticket with the Zoom recording - Recording URL: - Password: ##### VFS actions - [ ] Review feedback tickets and comment on the ticket if there are any questions or concerns - [ ] Close individual feedback tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are complete

Privacy, Security, Infrastructure Readiness Review

Toggle Privacy, Security, Infrastructure Readiness Review #### VFS actions - [ ] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [ ] Link to the Readiness Review ticket below #### Platform actions - [ ] Privacy, security, infrastructure readiness review is complete

Privacy, Security, Infrastructure Readiness Review

Toggle Privacy, Security, Infrastructure Readiness Review #### VFS actions - [ ] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [ ] Link to the Readiness Review ticket below #### Platform actions - [ ] Privacy, security, infrastructure readiness review is complete
saderagsdale commented 1 year ago

@uxgary Here's the ticket for the collab cycle.

uxgary commented 1 year ago

Thank you. I appreciate it.

uxgary commented 1 year ago

@allison0034 this past Friday I've added the sketch file to the "Design Intent artifacts" section. Please let me know if everything is accurate.