General Orientation - October 2023

User Story

As a Platform team member supporting Platform Orientation, I want to host, record, transcribe and share the General Orientation session so that VFS team members are able to be easily oriented to the VA.gov Platform.

Assignee: @shiragoodman Peer Reviewer:

Description

Platform is responsible for hosting the Platform Orientation sessions once every quarter. These sessions are recorded and shared on Platform Website.

The General Orientation for FY24-Q1 is October 3 at 2:00pm ET.

Impacted Artifacts

Orientation Host/Zoom Host Guidance

Tasks

Note: if the Zoom host and the Instructor/Session host are the same person, then all below tasks will be performed by the same individual.

Zoom host

[x] Ensure Zoom settings are set according to the guidance: Orientation Host/Zoom Host Guidance / Before you start your session / Zoom settings
[x] After the session has been hosted, forward the Zoom recording to the Instructor/Session host
Instructor/ Session host
[x] Review the guidance in the Orientation Host/Zoom Host Guidance for During your orientation session
[x] Host the orientation session as scheduled
[x] Download mp4 and vtt files from Zoom recording
[x] Clean up the transcript
[x] Upload recording and transcript to YouTube
[x] Change visibility of previous recording to Private (if applicable)
[x] Update video link on Platform Website

Peer Review

To be completed by peer reviewer

[ ] User story and acceptance criteria are met

Acceptance Criteria

[x] The live General Orientation for the quarter has taken place
[x] VFS team members are able to view the latest recording of the orientation session

How to prepare this issue

Refinement

[x] Ticket has user story, description, tasks, and acceptance criteria
[x] Ticket has additional appropriate labels, if applicable
[x] Ticket has been sized
[x] Once all above items are checked, add the 'Ready' label.
Planning

If this ticket is picked up from the Backlog mid-sprint, connect with Shira to ensure the below items are completed correctly
[x] Ticket has been discussed as a team at Planning
[x] Ticket has been assigned to appropriate initiative or quarterly epic
[x] Ticket has been assigned to a Sprint
[x] Ticket has been moved to the Planned pipeline in the Governance team board
[x] Ticket as an assignee and peer reviewer

department-of-veterans-affairs / va.gov-team