Accessibility Orientation - October 2023

[shiragoodman]

User Story

As a Platform team member supporting Platform Orientation, I want to host, record, transcribe and share the Accessibility Orientation session so that VFS team members are able to be easily oriented to the VA.gov Platform.

Assignee: @briandeconinck @erinrwhite Peer Reviewer:

Description

Platform is responsible for hosting the Platform Orientation sessions once every quarter. These sessions are recorded and shared on Platform Website.

The Accessibility Orientation for FY24-Q1 is October 6 at 3:00pm ET.

Impacted Artifacts

Orientation Host/Zoom Host Guidance

Tasks

Note: if the Zoom host and the Instructor/Session host are the same person, then all below tasks will be performed by the same individual.

Zoom host

• [x] Ensure Zoom settings are set according to the guidance: Orientation Host/Zoom Host Guidance / Before you start your session / Zoom settings
• [x] After the session has been hosted, forward the Zoom recording to the Instructor/Session host

  Instructor/ Session host

• [x] Review the guidance in the Orientation Host/Zoom Host Guidance for During your orientation session
• [x] Host the orientation session as scheduled
• [x] Download mp4 and vtt files from Zoom recording
• [x] Clean up the transcript
• [x] Upload recording and transcript to YouTube
• [x] Change visibility of previous recording to Private (if applicable)
• [x] Update video link on Platform Website

Peer Review

To be completed by peer reviewer

• [ ] User story and acceptance criteria are met

Acceptance Criteria

• [ ] The live Accessibility Orientation for the quarter has taken place
• [ ] VFS team members are able to view the latest recording of the orientation session

How to prepare this issue

Refinement

• [x] Ticket has user story, description, tasks, and acceptance criteria
• [x] Ticket has additional appropriate labels, if applicable
• [x] Ticket has been sized
• [x] Once all above items are checked, add the 'Ready' label.

  Planning

  If this ticket is picked up from the Backlog mid-sprint, connect with Shira to ensure the below items are completed correctly

• [x] Ticket has been discussed as a team at Planning
• [x] Ticket has been assigned to appropriate initiative or quarterly epic
• [x] Ticket has been assigned to a Sprint
• [x] Ticket has been moved to the Planned pipeline in the Governance team board
• [x] Ticket as an assignee and peer reviewer

[briandeconinck]

Session hosted, handing off to @erinrwhite to complete all of the post-session tasks while I'm on PTO.

I talk too much so there's a lot to clean up in the transcript... Let me know if there's a souvenir I can send you from Paris!

[erinrwhite]

@shiragoodman Good morning! Can you share the link to the zoom recording for Friday's accessibility orientation?

[shiragoodman]

@erinrwhite I forwarded you the Zoom recording email I received. Let me know if you didn't receive it!

[erinrwhite]

@shiragoodman got it. Thank you!

[erinrwhite]

All set!

New video on YouTube Updated Platform orientations page