jason-gcio
commented
11 months ago @erinrwhite - when ever you get a chance, can you look and see how we can best view the Midpoint Review recording? the link above (https://drive.google.com/file/d/1rA10tIEy1EydHn0MvadXZfPSdT69O1yk/view?usp=sharing) goes to a google drive and I requested access there but figured I would let you know as well.
erinrwhite
VFS product information
VFS team name
VYE Team
Product name
Verify Your Enrollment
Feature name
Verify Your Enrollment
GitHub label for product
verify-enrollment
GitHub label for feature
verify-enrollment
Public DSVA Slack channel for VFS team
vye_team
Kickoff questions
Toggle kickoff questions
### When did/will you start working on this product/feature? October 2023 ### Will your work result in visible changes to the user experience? Yes ### Are you doing research with VA.gov users? Yes ### Will your work involve changes to... Both ### Does your product/feature have Google Analytics tracking and a KPI dashboard in Domo? No ### Do you need to capture any additional analytics or metrics? No ### Initiative Brief https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/verify-your-enrollment/initiative-brief.md ### Product outline https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/verify-your-enrollment/product-outline.md ### Verify all relevant materials provided to Governance Team - [X] I have provided all relevant and up-to-date links, screenshots, images, designs, etc. of the as-is version of the product ### Notify the Collaboration Cycle team of this ticket in your team's public Slack channel. - [X] I acknowledge that I must notify the Governance team by completing the collab cycle kicckoff workflow in my team's Slack channel after submitting this issue. This can be completed by typing "/collab cycle" and selecting the appropriate workflow. Kickoff Slack Thread with VFS team: [Kickoff thread](https://dsva.slack.com/archives/C05PUBWTEHM/p1697146378982329)Recommended Collaboration Cycle touchpoints
Design Intent
Toggle Design Intent
#### Before meeting ##### VFS actions - [ ] Review [Design Intent Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/design-intent) to understand what this touchpoint involves. - [ ] Schedule your Design Intent (with at least 2 business days lead time from now): - Open the [Calendly design intent calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click "Confirm" - Add your name and email - Click "Add Guests" and enter the email addresses for VFS team attendees - Click "Schedule Event" - [ ] Link all artifacts in the `Design Intent artifacts for review` section below at least two business days before the scheduled Design Intent. Please don't add artifacts in the comments section. **Design Intent artifacts** See Platform guidance on [Design Intent artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/design-intent#Designintent-Artifacts). Platform feedback is based solely on the artifacts provided, as reviewed during the two days before the Design Intent meeting. Any work not included in the artifacts below or any ongoing work taking place during the review period may not be reflected in that feedback. - [x] User flow (required) From this Miro board: https://miro.com/app/board/uXjVMt6pMHo=/?share_link_id=146849957208 Before (current)  After  - [x] Whiteboard sketch or other lo-fi prototypes or wireframes https://www.sketch.com/s/0c023f07-db31-4bba-9c92-1f70343f060f  - [ ] Research plan (not needed yet) - [x] Any other artifacts you have so far  ##### Platform actions - [x] [Slack thread with VFS team](https://dsva.slack.com/archives/C05PUBWTEHM/p1697573669659249) - [X] Meeting date/time: Thursday, October 19, 2023, at 3:30 p.m. Eastern #### After meeting ##### Platform actions * Accessibility * [ ] Feedback ticket attached * [x] No feedback * Design * [x] Feedback ticket attached * [ ] No feedback * IA * [x] Feedback ticket attached * [ ] No feedback * [x] Update this ticket with the Zoom recording - [Design intent recording](https://oddball-io.zoom.us/rec/share/X1ZF4rIdkgirhntYIqV3h9Jb1vMF1NU0_yo9s6FQuM-CYZy41esoUpLmicYEzObo.v4IBA6_wraF0Filj) - Passcode: `&V^AXU19` ##### VFS actions - [x] Review feedback tickets and comment on the ticket if there are any questions or concernsSitewide CAIA Intake Request
Toggle Sitewide CAIA Intake Request
##### VFS actions - [x] Complete the [Sitewide CAIA intake request process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Sitewide-CAIA-intake-request.2124906551.html) - [x] Link to the Sitewide CAIA Intake Request ticket belowResearch Review
Toggle Research Review
#### VFS actions - [x] Complete the [research review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Research-plan-review.1781891143.html)Midpoint Review
Toggle Midpoint Review
#### Before meeting ##### VFS actions Navigate to reference link: [Midpoint Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review) - [ ] Schedule your Midpoint Review when ready: - Open the [Calendly midpoint review calendar](https://calendly.com/collaboration-cycle/design-intent-or-midpoint-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] Check this box if you'd like this review to be asynchronous (Please refer to the [Midpoint Review guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Midpoint-review.1781039167.html) for the difference between a synchronous meeting and an asynchronous review) - [ ] Link all artifacts **ONLY** in the Midpoint Review artifacts section below at least two days before the scheduled Midpoint Review. **Do NOT add artifacts to Comments section** **Midpoint Review artifacts** See Platform guidance on [Midpoint Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/midpoint-review#Midpointreview-Artifacts). Platform feedback is based solely on the artifacts provided, as reviewed during the two days before the Midpoint Review meeting. Any work not included in the artifacts below or any ongoing work taking place during the review period may not be reflected in that feedback. Provide links or documents for the following: - [x] Finalized design prototype or mockup: [Link to Sketch mockups](https://www.sketch.com/s/0c023f07-db31-4bba-9c92-1f70343f060f/p/50C18D40-54AE-4D52-9F64-F9A820726181/canvas) - [x] Specify which pages are included in the review: VYE Wireframe 2 (the second page from the top) - [x] Research plan: [VYE Research plan](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/verify-your-enrollment/research-plan.md) - [x] Conversation guide: [VYE Conversation guide](https://github.com/department-of-veterans-affairs/va.gov-team/blob/master/products/verify-your-enrollment/conversation-guide.md) **Content artifacts** - [x] Please include a link to any [Sitewide CAIA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including a content source of truth, any relevant static content page and entry point updates, and the intake form. - [x] [Link to content feedback](https://github.com/department-of-veterans-affairs/va.gov-team/issues/71186) **IA artifacts** - [x] Please include a link to any [Sitewide CAIA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-caia-intake-request) feedback you received, including an IA review document or intake form. - [x] [Link to IA feedback](https://github.com/department-of-veterans-affairs/va.gov-team/issues/71228) - [x] [Link to IA feedback](https://github.com/department-of-veterans-affairs/va.gov-team/issues/68009) ##### Platform actions - [x] [Slack thread with VFS team](https://dsva.slack.com/archives/C05PUBWTEHM/p1701187832044409) - [x] Meeting date/time: Monday, December 4 at 3:30 p.m. ET #### After meeting ##### Platform actions * Accessibility * [ ] Feedback ticket attached * [x] No feedback * Content * [x] Feedback ticket attached * [ ] No feedback * Design * [x] Feedback ticket attached * [ ] No feedback * IA * [x] Feedback ticket attached * [ ] No feedback * [ ] Update this ticket with the Zoom recording - [Recording link](https://drive.google.com/file/d/1rA10tIEy1EydHn0MvadXZfPSdT69O1yk/view?usp=sharing) - Passcode: N/A ##### VFS actions - [x] Review feedback tickets and comment on the ticket if there are any questions or concernsStaging Review
Toggle Staging Review
#### Before meeting ##### VFS actions - Navigate to reference link: [Staging Review Guidance](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/staging-review) - [ ] Schedule your Staging Review when ready: - Open the [Calendly staging review calendar](https://calendly.com/collaboration-cycle/staging-review) - Select a date and time and click “Confirm” - Add your name and email - Click "Add Guests" and enter the VFS meeting attendees email addresses - Invite all relevant VFS team members, including accessibility support, product owners, and other VA stakeholders - Click "Schedule Event" - [ ] If this product contains any [experimental design](https://design.va.gov/experimental-design/), add the `experimental-design` label and schedule a meeting with DSC to present the research findings. - [ ] Link all artifacts **ONLY** in the Staging Review artifacts section below at least four days before the scheduled Staging Review. **Do NOT add artifacts to Comments section** - [ ] I confirm the environment is available and test users have been provided. - [ ] Please verify your product information in the [Product Directory](https://depo-platform-documentation.scrollhelp.site/getting-started/vfs-product-directory). **Staging Review artifacts** See Platform guidance on [Staging Review artifacts](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Staging-review.1810137181.html#Stagingreview-Artifacts). Platform findings are based solely on the staging URL and test users provided, as reviewed during the four days before the Staging Review meeting. Any test cases not covered or any ongoing work taking place during the review period may not be reflected in those findings. **Product artifacts** - [x] Staging URL: https://staging.va.gov/education/verify-school-enrollment/mgib-enrollments/ - [x] Specify which pages are included in the review: **the entire VYE application** - [x] Staging test user information: [VYE test user information](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/vye-staging-users.csv) **Note:** Please double-check that you've provided staging access information appropriate for testing the tool or feature. Don't put staging credentials in your va.gov-team ticket; store [test user information, passwords, and tasks](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/blob/master/Administrative/vagov-users/staging-test-accounts-accessible-example.md) in a .md file in the va.gov-team-sensitive repository. **Content artifacts** - [x] Please include a link to any [Sitewide CAIA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-content-and-ia-intake-request) feedback you received, including a content source of truth, any relevant static content page and entry point updates, and the intake form. [**Initial CAIA Intake Verify Your Enrollment (VYE) #68205**](https://github.com/department-of-veterans-affairs/va.gov-team/issues/68205). [**Re-do CAIA Intake Verify Your Enrollment: Manage Your Benefits page #82157**](https://github.com/department-of-veterans-affairs/va.gov-team/issues/82157). **IA artifacts** - [x] Please include a link to any [Sitewide CAIA](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/sitewide-caia-intake-request) feedback you received, including an IA review document or intake form. [**IA Tracker: VYE for GI Bill Benefits**](https://github.com/department-of-veterans-affairs/va.gov-team/issues/79666). **QA artifacts** An artifact that corresponds to each standard in the [QA Standards](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards). - [x] [Regression test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-regression-test-planRegressionTestPlan): **[VYE Regression test plan](https://dsvavsp.testrail.io/index.php?/projects/overview/81)** - [x] [Test plan](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-test-planTestPlan): same as above - [ ] [Coverage for References](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [ ] [Summary(Defects) reports](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-traceability-reportsTraceabilityReports) - [x] [E2E tests](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-e2e-test-participationE2ETestParticipation) (provide a link to the product’s code): **[VYE E2E tests](https://github.com/department-of-veterans-affairs/vets-website/tree/main/src/applications/verify-your-enrollment/tests/e2e)** - [ ] [Code coverage](https://depo-platform-documentation.scrollhelp.site/developer-docs/quality-assurance-standards#QAstandards-unit-test-coverageUnitTestCoverage) (provide a link to the product’s code) **Accessibility artifacts** - [x] [Completed accessibility testing artifact](https://github.com/department-of-veterans-affairs/va.gov-team/issues/new?assignees=briandeconinck&labels=a11y-testing&template=a11y-testing.yaml&title=Accessibility+Testing+for+%5BTeam+Name%2C+Product+Name%2C+Feature+Name%5D). For details, see [Prepare for an accessibility staging review](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/prepare-for-an-accessibility-staging-review). **[Accessibility Testing for Verify Your Enrollment #83056](https://github.com/department-of-veterans-affairs/va.gov-team/issues/83056)** ##### Platform actions - [ ] [Slack thread with VFS team](https://dsva.slack.com/archives/C05PUBWTEHM/p1718306899892129) - [x] Meeting date/time: June 25 at 11:30pm ET #### After meeting ##### Platform actions - [x] Update this ticket with the Zoom recording - [Recording link](https://oddball-io.zoom.us/rec/share/ELE-ZcZ1c00gxLrHO4iKCsgskFXybKD6Hf2Ja3V8SNFLkQb-jLwhyelwFVedM5LM.KqqlaXQnJ3PILikD) - Password: `^w8pxxF5` ##### VFS actions - [x] Review the findings tickets and comment on the ticket if there are any questions or concerns - [x] Close individual findings tickets when the issue has been resolved or validated by your Product Owner. If a team has additional questions or needs Platform help validating the issue, please comment on the issue ticket. - [ ] After launch, [request an accessibility audit from the VA 508 Office](https://depo-platform-documentation.scrollhelp.site/developer-docs/request-support-from-the-va-508-office#RequestsupportfromtheVA508office-AuditRequest). This is required even if no accessibility issues were found during the Staging Review. - [ ] Share ServiceNow ticket number here: ______ - [ ] Close ticket once Privacy, Security, Infrastructure Readiness Review has been completed, VA 508 Office audit is requested, and all other post-Staging actions are completePrivacy, Security, Infrastructure Readiness Review
Toggle Privacy, Security, Infrastructure Readiness Review
#### VFS actions - [x] Complete the [Privacy, security, infrastructure readiness review process](https://depo-platform-documentation.scrollhelp.site/collaboration-cycle/Privacy-and-security-review.1782317101.html) - [x] [Link to the Readiness Review ticket below](https://github.com/department-of-veterans-affairs/va.gov-team-sensitive/issues/1736) #### Platform actions - [x] Privacy, security, infrastructure readiness review is complete