[Reps][Initial Info] User interviews - Schedule sessions

[RenataKeck]

This is a placeholder ticket for everyone moderating as part of the accredited representative user interviews and participatory design sessions. The person assigned to this ticket is responsible for ensuring that all sessions with accredited representatives are scheduled and tracked.

Note: scheduling will happen through Calendly and VA email. Please follow the guidance in the recruitment planning document.

Output

• [x] Create and manage Calendly for the study using team Zoom account
• [x] Create and manage a Canvas in OCTO Slack for notetaker/observer signups
• [x] Completed interview status tracker
• [x] All interviews have been scheduled
• [x] Follow up with participants after sessions, if necessary
• [x] Update participant pool spreadsheet to reflect most recent test date and number of times the participant has been tapped for research

Resources

• Research Plan (GDrive)
• Recruitment messaging (GDrive)
• Interview status tracker (Sharepoint)
• Participant pool (Sharepoint)

Acceptance criteria

• Interviews are all scheduled
• Status tracker doc has been filled out completely
• Participant pool is up to date

[RenataKeck]

Lesley will make initial contact with participants to schedule on Monday, 1/29. Renata will be handling all follow-ups.

[RenataKeck]

Made a request to Harold to set up the team with an ARF Zoom account for handling CAG-side session recordings. Will update Calendly once we have access.