sara-amanda commented 7 months ago

[!NOTE] An audit is to be performed on the following VA Claims - Supporting Form: Form 20-10206 Request personal records

PDF Audit Process

This process is thorough and designed to check that all aspects of document accessibility and confirm compliance with a matching accessibility report.

[!TIP] CAIA is currently drafting documentation relating to: How to create an accessible PDF Review this GitHub page, to learn more about PDF auditing, remediation and tools.

Testing Tool

To ensure that the PDF is accessible, it will need to be tested with a special tool that tests the PDF document for various accessibility standards, such as Section 508 and WCAG 2.0 AA.

Preferred CAIA Testing Tool

CommonLook PDF Validator, also known as Allyant, is the CAIA team's testing tool of choice. It's a free plugin for Adobe Acrobat Pro or DC that tests and verifies PDF documents.

Tool Used in this PDF Audit

[ ] CommonLook PDF Validator (Allyant)
[x] Adobe Acrobat DC
[ ] axesPDF
[ ] AccessibilityNow® Remediate
[x] Manual Testing
[ ] Other

PDF Audit Areas

[x] Tag Tree
[ ] Artifact Images
[x] Verify alt text in images
[x] Heading styles
[x] Verify reading order
[x] Verify correct tag usage
[ ] Look for color issues
[x] Review overall tag usage
[x] Review table tags
[x] Review form tags
[x] Review link tags
[x] Review for descriptive links
[ ] Review artifact tags
[x] Review header/footer tags

PDF Remediation Needed

[ ] Set the tabbing order to follow the document structure
[ ] Add the document tag
[ ] Add bookmarks
[ ] Clean up empty tags
[ ] Add Metadata Information (adding the checkbox for 508, WCAG, PDF/UA or HHS)
[x] #81946
[x] #81947
[ ] Fix tagging errors in tables
[ ] Fix tagging errors in forms
[ ] Fix tagging errors in links
[ ] Fix tagging errors in artifact tags

PDF Accessibility Reporting

[ ] Run CommonLook Verification on structural compliance
[ ] Run CommonLook Verification on accessibility compliance
[ ] Generate and save the CommonLook Accessibility Report according to the chosen standard (WCAG2.1AA, PDF/UA/HHS/508)

EvanAtCoforma commented 3 months ago

It seems there isn't going to be much movement on this any time soon, so moving this to backlog for now.

artsymartha68 commented 3 months ago

You could close this, if you prefer, since the admins told us in no uncertain terms that OCTO shouldn't get involved in PDF reviews or repairs.