CORK package, budget & location approval

[leahbannon2]

Status: Blocked tracker Lead: Leah, Lacey & Ollie can support but not lead Help needed:

Links:

• OCTO Offsite Approval & Funding Process document
• Folder

To do:

• [x] Instructions to Travelers (ITT) drafted & reviewed by Kenyana
• [x] Concur guide updated
• [x] Finalize attendee list with first name, last name, VA email, and ensure document is saved with Conference Name and CORK ID in file name
• [x] Research flight/train costs for DC, Philly, and ?
• [x] Complete VA 10008 Cost Estimate Sheet (Karla can help)
• [ ] Send 10008 to Ops for budget review?
• [ ] Get CORK ID
• [ ] Get email from Charles approving attendees -- include note that staying an extra night will be approved on an as-needed basis
• [ ] Send to Maria for review & approval
• [ ] VA4265 (provided by Ops)
• [ ] Charles has to submit this. Do Ollie & Lacey help him do it?

[KevinMHoffmanUSDS]

9/10 Becky has gotten estimates for catering for the library, most people are not available on those dates. We will need a few examples.

Goals should be to provide the larger team with travel booking guidance and have all travel begin to be booked no later than October 1st 2024, sooner if possible.