Content Edit: Footer Ticket 90104

jknipes commented 1 month ago

Issue Description

Per Feedback Footer request ticket 90104, Content Team needs to add an alert box to the top of the PII Guidelines Page reminding VFS Teams that people aren't allowed to copy VA PII outside of VA.

[x] Read footer ticket 90104
[x] Add an info box to the top of the PII Guidelines page with the following message:
PII storage and processing restrictions

VA PII may never be stored on, processed on, or transmitted through non-VA assets.

This means, for example, that you may not email files containing PII to non-VA email addresses, or store or process PII on non-VA computers, or store PII within non-VA cloud services such as Google Drive, even temporarily.

This restriction is clearly enunciated in the training which all VA employees and contractors are required to take during onboarding and periodically thereafter.

PII may be stored and processed, e.g.:
- on VA government-furnished equipment;
- within VA Azure Virtual Desktop or VA Citrix Access Gateway; and
- within the production VA.gov AWS account.
Please reach out to platform support for assistance if you need to process PII and the computing resources accessible to you are insufficient to the task .
[x] Review page update with ticket author @JonathanKamensDVA , confirming info box color and style, any external links to channels in Slack, etc.
[x] Prepare updated page for deployment
[x] Check for launch blockers

[x] Page is updated and ready for deployment

How to configure this issue
[ ] Attached to a Milestone (when will this be completed?)
[ ] Attached to an Epic (what body of work is this a part of?)
[ ] Labeled with Team (product support, analytics-insights, operations, service-design, Console-Services, tools-fe)
[ ] Labeled with Practice Area (backend, frontend, devops, design, research, product, ia, qa, analytics, contact center, research, accessibility, content)
[ ] Labeled with Type (bug, request, discovery, documentation, etc.)

BSmolensky commented 1 month ago

Recommend "Alert" box not "info" box.

jknipes commented 1 month ago

Hey team! Please add your planning poker estimate with Zenhub @BSmolensky @laucon @taylojill

BSmolensky commented 1 month ago

Read through original ticket. Created Copy/Draft version of page. Working on solution.

BSmolensky commented 4 weeks ago

Link to DRAFT changes sent to SME. Waiting for response/approval.

BSmolensky commented 4 weeks ago

SME approved update. Updated page is ready for deployment. Once deployed, this ticket can be closed. Link to changes: https://vfs.atlassian.net/wiki/spaces/pilot/pages/894271679/Personal+Identifiable+Information+PII+guidelines

BSmolensky commented 4 weeks ago

Closing Ticket.