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[UX, PM] 10-10EZ - Notifications: Submission Failure email content review #93766

Closed hdjustice closed 1 week ago

hdjustice commented 1 month ago

Benefit to the Veteran

As a Veteran, I want to have clear messaging when my 10-10EZ application submission fails, so that I know what steps to take for a successful submission

Scope

Now that we have launched the 10-10EZ submission failure email notification through VA Notify (previously govDelivery), we can refine the content with our CAIA SME.

References

Tasks

Acceptance Criteria

jessicastump commented 1 month ago

A Figma page setup with the screen captures provided for the old version, and the newer VA Notify ones are mocked up so CAIA (Aliyah) can adjust with any recommended changes.

jessicastump commented 1 month ago

cc @hdjustice status update, from Aliyah post weekly content sync:

I'm going to ask Lily what would be best for the EZ email. I'll confirm if you should open up an intake request by next week.

I was asking if we can have both the EZ and EZR emails go through the same CAIA ticket since they were so similar or if we needed two - the email is waiting for review/changes from Aliyah.

jessicastump commented 1 month ago

CAIA ticket link for the EZR one opened already - so it is easier to find :)

hdjustice commented 1 month ago

@jessicastump - can you add an estimate for this ticket? I don't think we need to review it together, but if you want to, that is ok too

jessicastump commented 1 month ago

@hdjustice - Pointed a 2 just because there is a CAIA intake request ticket along with it :)

jessicastump commented 1 month ago

@hdjustice - CAIA is asking about previous reviews and I wanted to confirm history tracking -- for the in-progress email, I found this old ticket and it looks like the reviews were just different then...

hdjustice commented 1 month ago

hi @jessicastump - For the In-progress email, the VA Notify ticket is #38707 and Allison with CAIA reviewed it. It was way back in March 2022, and things were a little different then.

The VA Notify team was working on their template dashboard but it was not fully up yet, so they managed the template and content, partnering with our team and CAIA (Allison in this case)

jessicastump commented 1 month ago

Here is the Figma link with content recommendations and screen capture below: Image

jessicastump commented 1 month ago

@hdjustice Noting this is almost the same as the EZR version that HEC approved, should we sent this one along too for them to review? Waiting to hear back on the in-progress version and if that needs a CAIA ticket or anything for next steps.

hdjustice commented 1 month ago

I would think it is ok, I can mention it tomorrow during HEC that they are similar in content and structure for consistency.

jessicastump commented 1 month ago

Updated screen capture for the submission failure email with draft updates from Aliyah on 10/10:

Image

hdjustice commented 1 month ago

I am ok with this copy. Any concerns @jessicastump ?

jessicastump commented 1 month ago

No concerns as long as the HEC/E+E process stays as it is in the note

jessicastump commented 2 weeks ago

Updated drafts for both silent failure and in-progress emails per CAIA review. The subject lines have also been updated/provided per CAIA's guidance and work on VA Notify template that team is working on.

Subject for silent failure email: Action needed: We can't process your application for VA health care Subject for in-progress email: Reminder: You have a form in progress on VA.gov Guidance link: https://github.com/department-of-veterans-affairs/VA.gov-team-forms/blob/main/Design/patterns/Application%20status/VA-notify-email/all-form-names.md

Note: The CAIA ticket for the silent failure ticket is closed and the in-progress one is updated per note from Aliyah:

You all are one of the first teams CAIA is supporting on this specific email template. So this content will help our team build out the template in the future - this means that the template that rolls out in the future may have some slight changes. We'll let you all know if you'll need to make any adjustments at that time!

Email Template - VA Notify Migration - Silent Failure.jpg
Email Template - VA Notify Migration - In Progress.png
jessicastump commented 1 week ago

Realized I forgot to tag you @hdjustice yesterday - CAIA review is done (again) and recommendations are above! :) Subject line recommendation updates are also included. There was a callout from CAIA that there is updated guidance in the works for confirmation form page content to call out the number and type of emails post-submission that a Veteran can expect, there may be changes needed for that in separate tickets/CAIA intake requests.

hdjustice commented 1 week ago

Yep, looked at it and in the process of finding the right way to contact a Privacy Officer. Thanks @jessicastump !

hdjustice commented 1 week ago

We can close this ticket. The content looks good and will be submitted shortly to the Privacy Officer for review (#96499 )