Compile run of show document

[crgreenleaf]

┆Issue is synchronized with this Trello card

[saraannwylie]

@crgreenleaf made this doc for us to use: https://docs.google.com/document/d/1kg7L2Glx7M140CaTcwx3pzVT0DUwfb7C9L7apQoIXew/edit#

See here

[saraannwylie]

To do list for this doc:

• [x] Add feedback table for after breakout 1 (sara w to draft)
• [x] Add/check links to Data Vis materials (@lourdesvera
• [x] Add/check links to Story telling materials @lesliealanis
• [x] Add/check links to Notebook @ericnost
• [x] Add/check links to breakout group slide decks (Sara)
• [x] Add/check links to congressional district report @mraisle
• [ ] Add/check links to research and contextualization @calderEDJ and @mraisle
• [x] Remove unnecessary materials @crgreenleaf
• [ ] Make a back up copy @crgreenleaf
• [x] Add links to the event folder @lourdesvera
• [x] Add link to where each break group in the first session should put their data @lourdesvera
• [x] Add link to where each break group in the second session should put their data @lourdesvera

[saraannwylie]

List for activities in run of show:

• [x] Check if we can make multiple zoom hosts

• [x] Test break out group sign up

• [x] Test green house gas demo and data gathering

• [x] Test moving into break out rooms

• [x] Test chatting in break out rooms -do we use zoom or slack?

• [ ] Test running notebooks at same time

• [ ] Test moving findings to the working group slide deck

• [x] Try saving data into the right folder

• [x] Test updating congressional reports with additions to working group slide deck

• [ ] Try report back

• [x] Test feedback form filling out

• [x] Try second break outs

[saraannwylie]

Great work going through the rehearsal yesterday here's my list of remaining to dos based on the feedback throughout--Things to add here? Or assignments to change? Hope this list isn't overbearing!!

Intro

• [x] ~Revise and update Intro @crgreenleaf and @saraannwylie~

• ~Make the goal of making the congressional district reports more clear, Have Sarah Pardo introduce Sunrise goals~

• [x] ~Explain sign for breakout groups before the green house gas demo~

• ~Make language more transparent (e.g. hazardous waste vs. RCRA)~

• ~Revise ECHO description slide, add screenshot, “are visible” is confusing w/o context of the ECHO portal
all of it is downloadable, only 3-5 are accessible through EPA-provided UI~

• ~Refine wording "poorly for non experts"~

• ~Revise Stonybrook graphic or explain more clearly: Sarah Pardo: I think the graphic explaining how the stony brook servers work might be a little overwhelming for non-coders, people who are unfamiliar~

• [x] ~Practice the GHGRP Demo @maalvikabhat (@saraannwylie happy to practice with you)~ Notes on this

• Pre-run note book

• Run a few cells to show people how it works

• Tell folks what a library is

• Call out a key piece of info.

• Show how to change the congressional district

• Show how to change the program

• Show how to screen shot data and move to Congressional district primer

• Show how to save data

• [ ] Run and fill out the GHGRP data for MA 4 and MA 8 in the congressional district reports (@mraisle @calderEDJ)

Session 1 Breakout groups

• [x] Based on Allison's feedback make clear instructions doc for breakout groups @saraannwylie What data to gather and why, how to organize the break out session.
• [ ] Review that with breakout leads @calderEDJ @mraisle

Story Telling

• [ ] Revise small changes to story telling track @lesliealanis
• Typo on listening
• for group agreement, assume good intentions & also take accountability for any mess ups
• should be a bit careful re fair use of images but maybe not important unless to be used in a report? Add caution about using fair use images

Data Vis

• [x] Finalize data vis primer @lourdesvera
• [ ] organize quotes and images for storytelling track @lesliealanis and @gabrielletrudo and pass to @lourdesvera

Data Sci

• [x] Clarify language about the Data Science track in the Event Getting Started Doc @shansen5 @maalvikabhat
• [x] Prep any materials needed for that track? @shansen5 @maalvikabhat
• [ ] Clarify description of that track in the Workshop slide deck

Research and Context

• [ ] Finalize program primers @mraisle @calderEDJ @saraannwylie to help review
• [ ] Add links to them in the getting started doc @mraisle @calderEDJ
• [ ] Add links to them Congressional district reports @mraisle @calderEDJ

Wrap Up

• [ ] ~Add slide telling folks to follow us on twitter for outcomes and check the EDJ slack (@crgreenleaf)~
• [x] ~Add slide with prompt to take the exit survey (@crgreenleaf)~

Finalizing Getting Started doc

• [x] Make sure correct notebook link in place @ericnost
• [x] Add sunrise logo to notebook? @ericnost @maalvikabhat ?
• [x] Make sure correct link to storage folders are in place @lourdesvera
• [ ] Make sure all roles are filled @saraannwylie
• [ ] Add social media suggestions doc to the getting started doc @saraannwylie
• [x] ~Make a copy @crgreenleaf~
• [x] ~Make sure all fields are clear following our run of show @crgreenleaf~

Before event

• [x] Share zoom link so everyone in EDGI has it @crgreenleaf
• [ ] Check all the right files are in the public event folder @crgreenleaf @lourdesvera
• [ ] Check all permissions for documents in the bit you are responsible for are set so anyone can edit.

[saraannwylie]

@calderEDJ @mraisle How does this sound for clearer direction on what's happens in the first breakout?

@Cole @Megan R How does this sound for clearer steps for the breakout sessions? To divide up the work? Step 1: Working as a group run the notebook for District 4 and fill out slides 4 and 5 together. Step 2: Divide up slides 6-10 and fill them in (add your name to slide you worked on). Step 3: Review slides 5-10 together and fill out slide 11 with your key findings.
Step 4: Move on District 8 divide up slides 13-19 and fill them out. Step 5: Reflect on slides 13-19 together and fill out slide 20 Described in slide 3 here

[saraannwylie]

@mraisle and @calderEDJ just made the above change to all the program breakout slides