EJP manifest XML - Production notes

[Melissa37]

Problem / Motivation

WHO: Production/Production Vendor WHEN: Between Export from EJP/xPub and delivery to production vendor WHERE: In eLife bot processes WHAT: Notes on the article that need to be transmitted to production or the production vendor WHY: This information cannot be lost between editorial and production and it's the most automated way to get the information between the systems and processes

Proposed solution

Example output from ejp: <production-comments><p>FAO Production – Please ensure OSF link (https://osf.io/8r4fh/) is working before VOR publication. Statement should also be updated so it just reads "Behavioral and eye-tracking data have been deposited on the Open Science Framework at https://osf.io/8r4fh/"</p><p>FAO Staff: In event of acceptance, please inform Wei Mun - Annotation – No need to HOLD in the event of publication for this note. Wei Mun to alert the original authors upon acceptance, so they can consider posting an annotation in response.</p><p>FAO Tara/Production – Data availability statement needs to be updated at revised (see Transparent reporting form)</p></production-comments>

In EJP, any sticky notes that are created and made visible for Journal staff, and given the red colour:

Are exported in the XML manifest as the above XML.

Currently, Exeter convert them to Notes for eLife:

As they are text, this is the best solution we have to transfer the information. These notes refer to the article in general, and if any refer to a particular section then the production team find that and make the change.

Clarification needed and assumptions

• Is this XML structure the best way to transfer the information across to the vendor?

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Tasks

• [ ] Include this information in the XML manifest delivered to the vendor

Technical notes

@gnott

User interface / Wireframes

NA

[gnott]

Q. Is each note associated with a particular part of an article - section, line number or page number, for example? It looks to me like it is an article-wide note.

[Melissa37]

Q. Is each note associated with a particular part of an article - section, line number or page number, for example? It looks to me like it is an article-wide note.

I've updated the ticket spec: These notes refer to the article in general, and if any refer to a particular section then the production team find that and make the change.

I don't think the bot can be expected to do more than just pass the information on for human interpretation in the production process.